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88-CCRESOLUTION NO. 88~ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA ADOPTING THE JOB DESCRIPTION AND MAKING THE POSITION OF PUBLIC LNFORMATION OFFICER A PART OF THE CITY'S PAY PLAN AND ADOPTING AMENDED JOB DESCRIPTIONS. The job description of Public Information Officer attached hereto is adopted and rode a part of the City of Boynton Beach Pay Plan at a pay grade of 34. The job descriptions are hereby amended and adopted for the following positions and are attached hereto: Building Inspector I, Building Inspector II, Plumbing and Mechanical Inspector I and II, Electrical Inspector I and II, Asst. Utilities Director, and Utilities Director. PASSED AND ADOPTED THIS 19th DAY OF APRIL, 1988. CITY OF BOYNTON BEACH, FLORIDA  r6n~s sioner ' ~ Commissioner Co~N¥,~ ssioner ~ ~ ATTEST: (Corporate Seal) PUBLIC INFORMATION OFFICER NATURE OF WORK This is a responsible professional supervisory, administrative and research position reporting directly to the City Manager. The employee in this position will be responsible for developing, implementing, coordinating, and operating a comprehensive proactive public information and communications program. Daily interaction with the public, elected officials, representatives of the media, and department level employees wilt be necessary. Work involved will include all phases of a traditional public information program and will be conducted with advice and review by the City Manager. Work performance will be evaluated through the effectiveness of such program and the achievement of specified development goals as the program expands and matures. ILLUSTRATIVE TASKS (Note: These are intended only as illustrations of the various types of work performed in this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment for this position.) 1. Serves as the general source for dispensing information about the City to all who request it. 2. Prepares press release, public service announcements, and special activity newsletters, and news statements. 3. Supervises, coordinates and develops a monthly City-wide newsletter. 4. Prepares an annual report and budget-in-brief for citizen information. 5. Responds to requests for information from the public and media represen- tatives; provides this information or directs the request to the proper department for follow through. Assists Department Directors in preparing departmental information brochures and other material. 7. Developes a system to keep current information on City activities easily available to public. 8. Assists employees in the preparation of an Employee Newsletter. 9. Establishes and operates a speakers bureau and conducts communication workshops with employees. 10. Accepts responsibility for coordinating some public ceremonies, dedica- tions, and and special events. Conducts tours as necessary. 11. Maintains a clipping service. Public Information Officer Page 2 KNOWLEDGE, ABILITIES AND SKILLS Considerable knowledge of journalistic principles and practices. Extensive familiarity with the techniques of composing, editing and producing publicity material and general written products in an attractive and interesting manner. Considerable knowledge of the requirement for effectively working with the press' and radio/television media groups. Ability to write and assemble interesting and informative news releases, pamph- lets, brochures annual reports and other materials as assigned. General interest in becoming aware of all aspects of City Government so that information concerning City matters can be readily provided. Knowledge of local governmental procedures and practices as well as the structure and mission of local government. Ability to create and maintain effective working relationships with the public, media, administration and department directors and elected and appointed public officials. ' KnOwledge of computers, graphics, printing and production techniques. DESIRABLE EXPERIENCE AND TRAINING Bachelors Degree in Journalism, Public Relations, Marketing or a related field, Courses in Public Administration would be considered helpful. Considerable experience in journalistic pursuits (preferably at least five years). Experience in a local government environment. Must possess a Florida driver's license. An equivalent combination of education and experience which provides the required knowledge, skills and abilities. ASSISTANT UTILITY DIRECTOR NATURE OF WORK The Assistant Utilities Director is the administrative head of the Utility Department. The person in this position reports directly to Utility Director. The work assigned is techniCal and administrative. Workis performed under the general supervision of the Utilities Director to whom reports are made, however, the ~able of exercising considerable, sound,_ judgement. ILLUSTRATIVETASKS (Note: These examples are intended only as illustrations of the work performed in this classification. The omission of statements of duties does not exclude them from the position if the work is similar, related or a logical assignment for this position.) ' ists the Utility Director in the administration of depar~ and activities. utility projects and submits reports both )the Director. Responsible forcoordinating and traini] to assure uniform compliance with City standards, is and codes. Supervises handling of citizen complaints involving utility matters. Prepares all necessary reports as needed, keeps accurate records of Utility Department. Assigns and reassigns personnel; coordinates work projects, works cloSely with subordinate supervisors. Estimate costs of projects, prepare bid specifications; oversees processing of requisitions. PerfOrms related work as required. Performs the following executive type duties: interviews, selects and trains employees; directs work assignments; maintains producti°h records for use in supervision of control; appraises productivity or efficiency for the purpose of recommending pro- motions or other changes in status; handles complaints and grievances, plans work and provides for safety of employees. KNOWLEDGEr~ ABILITIES AND SKILLS Thorough knowledge of the principles and practices of civil engineering as applied to utility works. Ability to interpret engineering plans and specifications pertaining~ to all phases of municipal utility projects. Assists in preparation of the Utility Department budget; monitors budget expenses to assure fiscal restraints during the year. ASSISTANT UTILITY DIRECTOR - con't. KNOWLEDGE, ABILITIES AND SKILLS - con't and coordinate the activities of the he i manner language. the officJ als, other employees cal ~n- Lal un: Ut rom an accredited four (4) and all asstutdr.jep res.$ 10/87 2 ELECTRICAL INSPECTOR II NATURE OF WORK The employee inspects a variety of commercial electrical installations to insure maintenance of standards governing set technical judgement and discre- tion. The employee must be skilled in securing compliance with City Ordinances and regulations governing the installation and operatiOni of electrical systems and equipment, Ol esse fo work Elec ~socia is ~eviews revisions to plans and speicifications code requirements and insures that complieswith plans, = 1 supervision of h = genera . t e ILLUSTRATIVETASKS of omis from assi~ examples are intended only as illustrations ~erformed in this classification. The of duties does not exclude them the work is similar, related, or a logical this position.) Makes inspections of new and existing wiring and electrical installations in residences and commercial buildings, both public and Private, for conformance with safety standards laws and ordinances. , ~hat the applicable permits have been secured!by ce to making inspections. and installations to see that electrical work )rdinances and regulations and recommends of correction. Prepares reports and maintains records of work performed. Follows up on complaints, violations and their satisfactory completion. Will take the place of the Electrical Inspector III in case of illness, accident or vacation. Performs related work as required. KNOWLEDGE, ABILITIES AND SKILLS Considerable knowledge of the methods and practices in- volved in constructing, installing, maintaining and operating a variety of electrical installations, equipment and appliances. Knowledge of departmental safety standards. ELECTRICAL INSPECTOR II - con't. KNOWLEDGEr ABILITIES AND SKILLS and and - con't. defects and faults in )n to rela- tity ica- n an ¸t¥, Must~ ~aduate or possess any L ~of training and experience % des knowledge, skills and Must meet Llm~Beach Florida~drivel elinspii.pmp res.$ 10/872 2 ELECTRICAL INSPECTOR I NATURE OF WORK The employee inspects a variety of residential electrical installations to insure maintenance of standards governing quality of material, workmanship and safety precautions as set forth in City and National Electrical Co!des:. The employee normally works independently on field inspections, making the use of technical, judigement and discre- tion. The employee must be skilled in securing compliance with C~ d ~egulations governing the installation and ope~ on of electrical systems and equipment. zoning, lit her municipal theBuildin activities is essential. E1 ns re~ ~res that with plans. general superviSion of the ILLUSTRATIVE TASKS i~(Note: These examples are intended only as illustrations of the types of work performed in this classification. The omission of of duties does not exclude them from the if the work is similar, related, or a logical assignment fo~ ~position.) Inspects all electrical work done by City employees. Makes inspections of new and existing wiring and electrical installations in residences, building, both public and private for conformance with safety standards, laws and ordinances. Insures that the applicable permits have been secured bM contr~actor prior to making inspections. Checks plans and installations to see that electrical work complies with all ordinances and regulations and recommends methods of correction. Prepares reports and maintains records of work performed. Follows upon complains, violations and their satisfactory completion. Performs related work as required. KNOWLEDGE~ ABILITIES AND SKILLS Considerable knowledge of the methods and practices involved in constructing, installing, maintaining and operating a variety of electrical installations, equipment and appliances. Knowledge of department safety standards. ELECTRICAL INSPECTOR I - con't. KNOWLEDGE~ ABILITIES AND SKILLS. elec theknowie reme )ssible defects and faults in )n and ma b in MANDATORY~QUALIFICATIONS ~ a high school graduate or possess any )vides meet the as set forth in the Code ~onjUn the Palm Beach Must have a current valid Florida driver's license. elecinsi.pmp res.9 10/87 2 PLUMBING & MECHANICAL INSPECTOR II NATURE OF WORK An employee in this class is skilled in securing compliance with City Ordinances and regulations governing the installauion andoperation of plumbing and mechanical systems and equipment with emphasis on commercial operations. The employee inspects a variety of commercial~pl~bing and mechanical installations to insure~maintenance:of standards governing quality of material, workmanship, and safety precau- tions as set forth in City and Standard Plumbing/Mechanical Codes. The ~ks tions, and~ etlon, cal judgment Bas ion, licens- ing al ~inances associated!with to Me field PI and specifications of revisions and and insures that work the )le code ~ervision'of the pector III. ILLUSTRATIVE TASEM (Note: These examples are intended only as illustrations of the types of work performed in this classification. The omission of specific statements of duties does not exclude them from the position if the Work is similar, related or a logical assignment for thiis position.) ' new and existing plumbing and mechani- cal residences and commercial buildings,i both 'conformancewith laws and ordinances. ~licable permits have been secured by contra ~priOr to making inspections. :s plans and installations to see that plumbing and mechanical work complies with all ordinances and regulations. Prepares reports a~d maintains records of work performed. Follows up on compl.aints and violations to their satisfacto- ry completion. Performs related work as required. Will take the place of the Plumbing & Mechanical Inspector III in case of illness, accident or vacation. PLUMBING & MECHANICAL INSPECTOR II - con't. KNOWLEDGE~ ABILITIES AND SKILLS Considerableknowledgeof the methods and practices involved in ' a variety of Knowl:- and rela~ and Code Also Fur ledge to:communi~ to prepa · in an the: the ssess any which provides meet plmeinii.jep res. # 10/87 2 PLUMBING & MECHANICAL INSPECTOR I NATURE OF WORK An employee in this class is skilled in securing compliance with City ordinances and regulations governing the installation and operation of plumbing and mechanical systems and equipment. a variety of residential plumbing and insure maintenance of standards governing quality of material, workmanship, and safety precautions as set forth in :City and Standard Plumbing/Mechanical Codes. The inspl Basi zoning, 1 the BUild± to con~s me( fie] yee normally works independently on field requiring the use of technical of mecha Plumbi /Mechanical Inspector III. i and plumbing installations, ordinances associated with is essential. and specificationsof revisions Lance with plumbing and sures that work done in the code requirements. leral supervision of the ILLUSTRATIVE TASKS of the po as~ These examples are intended only as illUstrations of of work performed in this classification. The omission c statements of duties does not exclude them from if the work is similar, related, or a logical for this position.) Makes inspections of new and existing plumbing and mechanical installations in residences, buildings, both public and private, for conformance with laws and ordinances. Insures that the applicable permits have been secured by contractor prior.to making inspections. Checks plans and installations to see that plumbing and mechanical work complies with all ordinances and regulations. Prepares reports and maintains records of work performed. Follows up on complaints and violations to their satisfactory completion. Performs related work as required. KNOWLEDGE~ ABILITIES AND SKILLS Considerable knowledge of the methods and practices involved in constructing, installing, maintaining, and operating a variety of plumbing and mechanical installations and equipment. Know- ledge of departmental safety standards. PLUMBING & MECHANICAL INSPECTOR I - con't. KNOWLEDGE, ABILITIES AND SKILLS - con't Considerable knowledge of possible defects and faults in plumbing and 'e of how such and laws up- C¢ writ~ Energy ~in ~nt must ~be a high school of training the and abJ the m as Code Palm Beach C¢ Must have a current valid Florida driver's license. 'raduate or posses any es t meet plmecinI.jep res. 10/87 NATURE OF WORK BUILDING INSPECTOR II This is inspection over municipal construction and in addition is skilled in securing compliance with City Ordinances and regul!atiOnsgoverning the building industry. Inspects a var of commercial construction to insure maintenanceo~ qua rial, workman- ship and safety Precautions the Standard Building Code, .Y and~ Basic insurec( cita zon in City Ordinances and independently on field inspec- · and ot specificati =ipal to to all Lplans and ueneral supervision of the the ~ are intended only as illustrations of in this classification. The omission of s duties does nou exclUde them from the position 'if the work is similar, related or a logical assignment for this position.) ' Makes inspections of new and existing construction.in buildings, both public and private for conformance 'standards, laws and ordinances. I1 :ures t ~licable permits have been secured by contr making inspections. Checks plans and instal ee that consuruction complies with all ordi- nances and regulations. Prepares reports and maintains records of work performed. FolloWs up on complaints violations and their satisfactory completion ' Performs related work as required. Will take the place of the Building Inspector III in case of illness, accident or vacation. KNOWLEDGE, ABILITIES AND SKILLS Considerable knowledge of the methods and practices involved in the construction industry applicable to commercial construc- tion practices. Knowledge of departmental safety standards. BUILDING INSPECTOR II - con't. KNOWLEDGEr ABILITIES AND SKILLS - con't. .e defects faults in con? to pre with bl' and: .$ and law up- Code. writ Alsol ~rts. ~n the Code ~ Mus~ IS a high School ~ of training ,kills and Ls set for:th in the Palm Be .orida driver' or posses any provides t meet ~.ndUms. bldinsii.pmp res.% 10/87 2 BUILDING INSPECTOR I NATURE OF WORK This is inspection over municipal construction and, in addition, is skilled in securing compliance with City ordinances and regulations governing the building industry. The Inspector inspects a variety of types of residential construction to insure maintenance of standards governing quality of material, workmanship, and safety precautions as set forth in city ordinances and the Standard Building Code. and discretion. ~Ba~ ordinances essential~ to licensing, and othermunicipal [ding Department activities is done in the field Complies with Plans and requirements. Work i performed under the general supervision of the Building Inspector I. ILLUSTRATIVE TASKS (Note: These examples are intended only as illustrations of the types of work performed in this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment for this.position.) !Makes inspections of new and existing construction in residences, buildings, both public and private, for conformance with ,safety standards, laws and ordinances. .Insures that the applicable permits have been secured by contractor prior to making inspections. ~Checks plans and installations to see that construction complies with all ordinances and regulations. Prepares reports and maintains records of work performed. Ability to establish and maintain effective working rela- tionships with other departments, co-workers and general public. KNOWLEDGEr ~ABILITIES AND SKILLS Considerable knowledge of the methods and practices invOlved in the construction industry. Considerable knowledge of possible defects and faults in construction and the knowledge of how such defects are most easily located and remedied. Ability to consult with building owners, contractors and others and to effect and maintain satisfactory and effective -working relationships on inspectional and regulatory matters with firmness, tact and impartiality. BUILDING INSPECTOR I - con't. KNOWLEDGEr ABILITIES AND SKILLS - con't Ability to prepare reports and maintain records. b tOiL MANDATORY!QUALIFICATIONS ~st the graduate or .gs, s'and ~rovides Must h val bldginsi.jep res.9 10/87. 2 UTILITIES DIRECTOR NATURE OF WORK This is responsible professional and administrative duties for the maintenance of waster, wastewater and treatment facilities for the people of the City at all times. An employee in this class is responsible for planning and administering water and wastewater treatmentplants facilities for the.~City. The duties include administrative supervision over all activities of the department including wastewater treatment, water ication and auxiliary facilities. The work is ~ in accordanCe with the policy direction~of the Utiiit- and local statutes pertaining to these activities. ILLUSTRATIVE TASKS (Note: These examples are intended only as illustrations of the types of work performed in this classification. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment for this position.) Develops administrative and program standards for the various activities of the treatment plants. Coordinates the activities of the treatment plants with other City Departments and other public and private agencies. Oversees and takes the lead in long and short range studies regarding the water and wastewater treatment needs of the City. Develops programs, goals and training courses for each of the various activities of the department. Keeps records and makes reports concerning public utility activities. Keeps abreast of current developments in the field by attending meetings, reading and holding individual conferences with comparable officials in neighboring jurisdictions. 'Performs related work as required. Performs the following executive type duties: Interviews, selects and trains employees; directs work assignments; maintains productions records for use in supervision of control; appraises productivity or efficiency for the purpose of recommending promotions or other changes in status; handles complaints and grievances, plans work and provides for safety of employees. provides guidance and assistance in the operation of the regional wastewater treatment facility and assists in the coordination of the essential knowledge transfer to the City's regional board members. UTILITIES DIRECTOR - con't.. KNOWLEDGE, ABILITIES AND SKILLS Thorough knowledge of the principles and practices of civil, sanitar~ appli~ ~er the to the i phases Of ope ce. effective working oyees. DESIRABLEs'EXPERIENCE AND TRAINING majo field water and/or or university with or: civil engineering or related sible experience in wastewater or or any other combination:of training utildir.pmp res. 10/87