R00-021RESOLUTION NO. R00-.~/
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
AND DIRECTING STAFF TO APPLY FOR A GRANT
FROM THE FLORIDA INLAND NAVIGATION DISTRICT
(FIND) IN THE AMOUNT OF $25,000 TO BE UTIILZED
FOR PAYMENT OF 90% OF THE CITY'S PORTION OF
AN INTERLOCAL AGREEMENT BETWEEN PALM
BEACH COUNTY AND THE CITY OF BOYNTON BEACH,
FOR THE MAINTENANCE DREDGING TO AN EXISTING
CHANNEL FROM BOAT CLUB PARK TO THE BOYNTON
INLET; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, FIND provides funding assistance to local govemments within
FIND's district to perform waterways improvements projects; and
WHEREAS, Palm Beach County and the City of Boynton Beach have
entered into an agreement to dredge approximately 1645 cubic yards of sand/shell
rrm an existing navigation channel, which channel connects the Boat Club Park
~ublic bat ramp to the Intracoastal Waterway; and
WHEREAS, the City Commission of the City of Boynton Beach, upon
· ecommendation of staff, deems it to be in the best interests of the citizens of the
City of Boynton Beach to authorize and direct staff to apply for a grant from the
Florida Inland Navigation Distdct (FIND) in the amount of $25,000 to be utilized for
payment of 90% of the City's portion of an Intedocal Agreement between Palm
E~each County and the City of Boynton Beach, for the maintenance dredging to an
9xisting channel from Boat Club Park to the Boynton Inlet; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach hereby
R2000 O542
INTERLOCAL AGREEMENT BETWEEN PALM BEACH COUNTY,
THE CITY OF BOYNTON BEACH, AND THE BOYNTON CULTURAL CENTRE, INC.,
FOR FUNDING OF 1913 SCHOOLHOUSE MUSEUM IMPROVEMENTS
APR 1 8 20O0
THIS INTERLOCAL AGREEMENT is made and entered into this day of
,2000, by and between PALM BEACH COUNTY, a political subdivision of the
State of Florida, hereinafter referred to as "COUNTY", The City of Boynton Beach, a
Florida Municipal Corporation, hereinafter referred to as "MUNICIPALITY", and the
Boynton Cultural Centre, Inc., a Florida not-for-profit corporation, hereinafter referred to as
"AGENCY ".
WITNESSETH:
WHEREAS, MUNICIPALITY owns property located at 129 East Ocean Avenue
in Boynton Beach; and
WHEREAS, MUNICIPALITY and AGENCY have entered into a Management
Agreement dated June 9, 1999, which is on file with MUNICIPALITY'S Clerk's office; and
WHEREAS, AGENCY desires to design, construct, and acquire exhibits and other
capital improvements for the 1913 Schoolhouse Museum, hereinafter referred to as "the
Project" at said location; and
WHEREAS, AGENCY has asked COUNTY to financially participate in the deSign,
construction and acquisition of said project; and
WHEREAS, on March 9, 1999, a bond referendum was passed by the voters of
Palm Beach County for the issuance of general obligation bonds for the purpose of
financing the acquisition, construction, and/or improvements to certain recreation and
cultural facilities, in the principal amount of $25 Million; and
WHEREAS, on July 27, 1999, COUNTY approved a recreation and cultural facilities
project list and proposed funding allocations for the $25 Million Recreation and Cultural
Facilities Bond; and
WHEREAS, the Project represents one such recreation/cultural project enumerated
in the $25 Million Recreation and Cultural Facilities Bond; and
WHEREAS, AGENCY desires to operate and maintain the Project upon its
completion; and
WHEREAS, the Project shall be open to and benefit all residents of Palm Beach
County; and
WHEREAS, Section 163.01, Flodda Statutes, permits public agencies to enter into
Intedocal Agreements with each other to jointly exercise any power, privilege, or authority
which such agencies share in common and which each might exercise separately; and
WHEREAS, all parties desire to increase the recreational and cultural opportunities
for residents of Palm Beach County and to enter into this Interlocal Agreement.
NOW, THEREFORE, in consideration of the mutual covenants, promises and
representations contained herein, the parties hereto agree as follows:
ARTICLE 1: GENERAL
Section 1.01 The foregoing recitals are true and correct and are incorporated herein as
if fully set forth.
Section 1.02 The purpose of this Intedocal Agreement is to enhance recreational and
cultural opportunities for use by the public and thereby provide a mechanism for the
COUNTY to assist AGENCY in the funding of the Project.
Section 1.03 COUNTY will payto AGENCY a total amount notto exceed $1,000,000 for
the design, construction and acquisition of the Project as more fully described in the Project
Description and Conceptual Site Plan attached hereto and made a part hereof as Exhibit
Section 1.04 MUNICIPALITY and AGENCY agree to provide funding in an amount of
$ 0 to complete the Project.
Section 1.05 COUNTY's representative dudng the design and construction of the Project
shall be the Director of Parks and Recreation, Palm Beach County Parks and Recreation
Department, telephone no. (561) 966-6685. MUNICIPALITY and AGENCY's
representative dudng the design, construction and acquisition of the Project shall be Adeen
Dennison, Head of Special Services/Executive Director, telephone no. (561) 742-6387.
Section 1.06 AGENCY shall design, construct and acquire the Project upon property
owned by MUNICIPALITY as more fully described in Exhibit"B" attached hereto and made
a part hereof.
Section 1.07 AGENCY shall utilize its procurement process for all design, construction
and acquisition services required for the Project. Said procurement process shall be
consistent with all federal, state and local laws, rules and regulations. COUNTY shall have
no contractual obligation to any person retained by AGENCY with regard to the Project.
Any dispute, claim, or liability that may adse as a result of AGENCY's procurement is
2
solely the responsibility of AGENCY and AGENCY hereby holds the COUNTY harmless
for same to the extent permitted by law and subject to the limitations of Section 768.28,
Flodda Statutes.
ARTICLE 2: DESIGN AND CONSTRUCTION
Section 2.01 AGENCY shall be responsible for the design and construction of the Project.
AGENCY shall design and construct the Project in accordance with Exhibit "A" (Project
Description and Conceptual Site Plan), attached hereto and made a part hereof, and with
all applicable federal, state and local laws, rules and regulations.
Section 2.02 Prior to or upon execution of this Interlocal Agreement by the parties hereto,
AGENCY shall initiate its procurement process to select the necessary professional
engineer and/or architect to perform all engineering and/or architectural design work,
including, but not limited to, the preparation of plans, permits and specifications necessary
for the design and construction of the Project.
Section 2.03 AGENCY shall provide a copy of the design professional's, engineer's
and/or architect's programming phase documents (i.e., site plan, floor plan, elevations,
etc.) to the COUNTY's Representative for review. The COUNTY's Representative shall
review said programming phase documents to ensure consistency with the intent of this
Intedocal Agreement. If no comments are received within thirty (30) days the documents
will be presumed to be approved.
Section 2.04 AGENCY shall be responsible for secudng all permits and approvals
necessary to construct the Project.
Section 2.05 Pdor to AGENCY commencing construction of the Project, AGENCY shall
provide a copy of all plans and specifications along with the associated costs thereof to the
COUNTY's Representative for review of same to ensure consistency with the intent of this
Intedocal Agreement.
Section 2.06 AGENCY agrees to totally complete the Project and open same to the
public for its intended use within thirty six (36) months from the date of execution of this
Intedocal Agreement by the parties hereto. Upon notification to the COUNTY at least
ninety (90) days prior to that date, AGENCY may request an extension beyond this pedod
for the purpose of completing the Project. COUNTY shall not unreasonably deny
AGENCY's request for said extension.
Section 2.07 AGENCY shall submit quarterly project status reports to the COUNTY's
Representative on or before January 10, April 10, July 10, and October 10 during the
design and construction of the Project. These Quarterly reports shall include but not be
limited to, a summary of the work accomplished, problems encountered, percentage of
completion, and other information as deemed appropriate by the COUNTY's
Representative.
ARTICLE 3: FUNDING
Section 3.01 The total not to exceed amount as set forth in Section 1.03 hereinabove shall
be paid by COUNTY to AGENCY on a reimbursable basis. Any costs incurred in
connection with the Project in excess of that amount shall be the sole responsibility of
AGENCY. Should the total cost of the Project exceed the amount as projected by
AGENCY, AGENCY shall appropriate and expend the excess funds required for
completion of the Project. The COUNTY shall not dispense any funds to AGENCY for the
Project until AGENCY has appropriated and expended said excess funds for the Project.
Section 3.02 The COUNTY shall reimburse project costs under the terms of this
Agreement to AGENCY on a quarterly basis from the date of execution ofthis Intedocal
Agreement; however, should the need arise for AGENCY to be reimbursed on a more
frequent basis, then COUNTY will, at AGE NCY's specific request for each instance, make
its best efforts to reimburse AGENCY within forty five (45) days of such special request.
For each requested payment, AGENCY shall provide to the COUNTY's Representative
a fully completed and executed Contract Payment Request Form and a Contractual
Services Purchase Schedule Form, attached hereto and made a part hereof as Exhibit"C".
Said fo rms shall include information listing each invoice as paid by the AGENCY and shall
include the vendor invoice number; invoice date; and the amount paid by AGENCY along
with the number and date of the respective check for said payment. AGENCY shall attach
a copy of each vendor invoice paid by AGENCY along with a copy of each respective
check and shall make reference thereof to the applicable item listed on the Contractual
Services Purchase Schedule Form. Further, AGENCY's ProjectAdministrator and Project
Financial Officer shall certify the total funds spent by AGENCY on the Project and shall
also certify that each vendor invoice as listed on the Contractual Services Purchase
Schedule Form was paid by AGENCY as indicated°
Section 3.03 The COUNTY shall retain not less than ten percent (10%) of the total amount
allocated AGENCY for the Project until AGENCY completes the Project and provides
COUNTY with a Project Completion Certification, and the COUNTY receives and approves
all documentation as required in accordance with this Interlocal Agreement. The
COUNTY's representative shall visit the Project site to verify and approve said final
reimbursement.
Section 3.04 AGENCY shall provide a request for final reimbursement to the COUNTY
no later than ninety (90) days following completion of the Project and provision a Project
Completion Certification to the County.
Section 3.05 The County agrees to reimburse AGENCY an amount not to exceed
$456,000 for those approved pre-agreement costs accruing to the Project subsequent to
March 9, 1999, as more fully described in Exhibit "D", Cost Estimate and Pre-Agreement
Cost List.
3.06 For construction projects fully funded by the County Bond, no more than 10% of the
Bond funding for the project shall be used for design and engineering costs for the project
and be eligible for reimbursement under this Agreement.
ARTICLE 4: OWNERSHIP, OPERATION AND MAINTENANCE
OF THE PROJECT
Section 4.01 Upon completion, the Project shall remain the property of the AGENCY. The
COUNTY shall not be required to pay AGENCY any additional funds for any other capital
improvement required by or of AGENCY.
Section 4.02 AGENCY hereby warrants and represents that it has full legal authority and
financial ability to operate and maintain said Project. AGENCY shall be responsible for all
costs, expenses, fees and charges, and liability related to the operation and maintenance
of the Project.
Section 4.03 AGENCY shall operate and maintain the Project for its intended use by the
general public for a term of thirty (30) years from the execution of this Interlocal Agreement
by the parties hereto. AGENCY shall maintain the Project in accordance with industry
standards for such facilities to prevent undue deterioration and to encourage public use.
Section 4.04 The rights and duties arising under this Interlocal Agreement shall inure to
the benefit of and be binding upon the parties hereto and their respective successors and
assigns. MUNICl PALITY and AGENCY may not assign this Intedocal Agreement or any
interest hereunder without the express prior written consent of the COUNTY.
Section 4.05 It is the intent of COUNTY to issue this funding assistance to AGENCY for
the purpose set forth hereinabove. In the event AGENCY transfers ownership of the
Project to a party or parties not now a part of this Intedocal Agreement, other than another
govemmental entity that agrees to assume, in wdting, AGENCY's obligations hereunder,
COUNTY retains the right to reimbursement from AGENCY for its participation to the full
extent of the funding assistance awarded to accomplish the Project. Should AGENCY
transfer management of the project to a party or parties not now a part of this Intedocal
Agreement, MUNICIPALITY and AGENCY shall continue to be responsible for the liabilities
and obligations as set forth herein. Further, MUNICIPALITY and AGENCY shall not
transfer management of the Project to a third party without the wdtten consent of the
COUNTY.
5
ARTICLE 5: USE OF THE PROJECT
Section 5.01 MUNICIPALITY and AGENCY warrant that the Project shall serve a public
recreational or cultural purpose and be open to and benefit all residents of Palm Beach
County and shall be available thereto on the same cost and availability basis as to
residents of MUNICIPALITY. MUNICIPALITY and AGENCY shall not discriminate on the
basis of race, color, sex, national origin, age, disability, religion, ancestry, marital status or
sexual orientation with respect to use of the Project.
Section 5.02 The term of this Interlocal Agreement shall be for a period of thirty (30) years
commencing upon the date of execution of this Intedocal Agreement by the parties hereto.
MUNICIPALITY and AGENCY shall restdct its use of the Project to recreational, cultural,
civic, educational, community and. social purposes only unless otherwise agreed to in
wdting by the parties hereto.
Section 5.03 AGENCY shall affix a permanent plaque or marker in a prominent location
at the completed Project indicating that the COUNTY was a contributor to the development
of the Project; Said plaque or marker shall include the County seal and a list of County
Commissioners, unless otherwise directed by the COUNTY's Representative.
ARTICLE 6: ACCESS AND AUDITS
AGENCY shall maintain adequate records to justify all charges, expenses, and costs
incurred in estimating and performing the design, construction and acquisition of the
Project for at least five (5) years after the end of the fiscal year in which the final payment
is released by the COUNTY, except that such records shall be retained by AGENCY until
final resolution of matters resulting from any litigation, claim, or special audit that starts
prior to the expiration of the five (5) year period. The COUNTY reserves the right, upon
reasonable request and dudng normal business hours, to inspect said Project and shall
have access to such books, records, and documents as required in this section for the
purpose of inspection or audit.
ARTICLE 7: NOTICES
Any notice given pursuant to the terms of this Intedocal Agreement shall be in writing and
hand delivered or sent by Certified Mail, Return Receipt Requested. All notices shall be
addressed to the following:
As to the COUNTY:
Director of Parks and Recreation
Palm Beach County Parks and Recreation Department
2700 Sixth Avenue South
Lake Worth, FL 33461
As to MUNICIPALITY:
City Manager
City of Boynton Beach
City Hall
100 East Boynton Beach Boulevard
Boynton Beach, FI 33435
As to AGENCY:
Director
Boynton Cultural Centre, Inc.
1913 Schoolhouse Museum
129 East Ocean Avenue
Boynton Beach, FI 33435
ARTICLE 8: TERMINATION FOR NON-COMPLIANCE
The COUNTY may terminate this Interlocal Agreement upon written notice to
MUNICIPALITY and AGENCY for non-compliance by MUNICIPALITY and/or AGENCY
in the performance of any of the terms and conditions as set forth herein and where-
MUNICIPALITY and/or AGENCY does not cure said non-compliance within ninety (90)
days of receipt of written notice from the COUNTY to do so. Further, if MUNICIPALITY
and/or AGENCY does not cure said non-compliance within the time frame specified
above, then upon written notice, the COUNTY may require AGENCY to reimburse any
funds provided to AGENCY pursuant to this Interlocal Agreement either in whole or in part
once the COUNTY has reasonably determined that no other remedy is available. The
AGENCY is not responsible for acts or omissions of the MUNICIPALITY.
ARTICLE 9: REMEDIES
This Interlocal Agreement shall be governed by the laws of the State of Florida. Any and
all legal action necessary to enforce the Interlocal Agreement will be held in Palm Beach
County. No remedy herein conferred upon any party is intended to be exclusive of any
other remedy, and each and every such remedy shall be cumulative and shall be in
addition to every other remedy given hereunder or now or hereafter existing at law or in
equity or by statute or otherwise. No single or partial exercise by any party of any right,
power, or remedy hereunder shall preclude any other or further exercise thereof. The
parties hereto may pursue any and all action s available under law to enforce this Interlocal
Agreement including, but not limited to, actions arising from the breach of any provision set
forth herein.
ARTICLE 10: FILING
A copy of this Interlocal Agreement shall be filed with the Clerk of the Circuit Court in and
for Palm Beach County.
ARTICLE 11: INDEMNIFICATION
AGENCY shall indemnify, defend, and hold harmless COUNTY against any actions,
claims, or damages arising out of AGENCY's negligence in connection with this Intedocal
Agreement to the extent permitted by law. The foregoing indemnification shall not
constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,
Florida Statutes, nor shall the same be construed to constitute agreement to indemnify the
County for the County's negligent acts or omissions.
It is understood and agreed that AGENCY is merely a recipient of County funding and is
an independent contractor and is not an agent, servant or employee of COUNTY or its
Board of County Commissioners. In the event a claim or lawsuit is brought against
COUNTY or any of its officers, agents or employees AGENCY shall indemnify, save and
hold harmless and defend the COUNTY, its officers, agents, and/or employees from and
against any and all claims, liabilities, losses, judgments and/or causes of action of any type
arriving out of or relating to any intentional or negligent act or omission of AGENCY, its
agents, servants and/or employees in the performance of this Agreement.
ARTICLE 12: INSURANCE
Without waiving the dght to sovereign immunity as provided by Section 768.28, Flodda
Statutes, the MUNICIPALITY acknowledges to be self-insured for General Liability under
Florida sovereign immunity statutes with coverage limits of $100,000 per person and
$200,000 per occurrence; or such monetary waiver limits that may change and be set forth
by the legislature.
AGENCY agrees to maintain third-party Commercial General Liability insurance at limits
not less than $500,000 combined single limit for bodily injury or property damage. With
respect to Commercial General Liability, AGENCY agrees to add the COUNTY as an
"Additional Insured". Any claims-bill tailored coverage shall not be considered third-party
liability for the purpose of this paragraph.
The MUNICIPALITY agrees to maintain or to be self-insured for Workers' Compensation
and Employer's Liability insurance in accordance with Chapter 440, Flodda Statutes.
The MUNICIPALITY and AGENCY agree to maintain or acknowledges to be self-insured
for property insurance, which would include builder's risk insurance while the project is in
the course of construction in an amount at least equal to the estimated completed project
value as well as subsequent modifications of that sum; thereafter, Ali-Risk property
insurance for adequate limits based on the MUNICIPALITY and AGENCY'S replacement
cost or probable maximum loss estimates for the perils of either fire, wind, or flood.
MUNICIPALITY and AGENCY shall agree to be fully responsible for any deductible or self-
insured retention.
The MUNICIPALITY and AGENCY shall agree to provide a statement or Certificate of
Insurance evidencing insurance, self-insurance, and/or sovereign immunity status, which
COUNTY agrees to recognize as acceptable for the above mentioned coverages.
Compliance with the foregoing requirements shall not relieve MUNICIPALITY and
AGENCY of its liability and obligations under this Intedocal Agreement.
ARTICLE 13: CAPTIONS
The captions and section designations herein set forth are for convenience only and shall
have no substantive meaning.
ARTICLE 14: SEVERABILITY
If any term or provision of this Intedocal Agreement, or the application thereof to any
person or circumstance, shall to any extent be held invalid or unenforceable, the remainder
of this Intedocal Agreement, or the application of such term or provision, to any person or
circumstance other than those as to which it is held invalid or unenforceable, shall not be
affected, and every other term and provision of this I nteriocal Agreement shall be deemed
valid and enforceable to the extent permitted by law.
ARTICLE 15: ENTIRETY OF AGREEMENT
This Interlocal Agreement represents the entire understanding between the COUNTY,
MUNICIPALITY, and AGENCY, and supersedes all other negotiations, representations
or agreements, either written or oral, relating to this Interlocal Agreement. None of the
provisions, terms and conditions contained in this Interlocal Agreement may be added to,
modified, superseded or otherwise altered, except by written instrument executed by the
parties hereto.
IN WITNESS WHEREOF, the parties have caused this Interlocal Agreement to be
executed on the day and year first above written.
RZOOO 0542
ATTEST:
..-.--~'~;~-~'-"'~'"',~ALM BEACH COUNTY, FLORIDA BY ITS
CL~-/~k?-*--:-*...q~~ OF COUNW cOaa~SS~ONE~S
DOROTHY H. WlLKEN,
. .~:* ,-,.' -' -'-",,...* ...:~ ~
~UUUNTY :o3 ·
Clerk
Deoutv ~o:. _ .:_--~ Chair
,,,,,,?,..~.. ..... ~ ....... ;;~-~.__
ATTEST: ',,,,,,,, w,,,,,.,..~.....~;I I Y ut- BOYNTON BEACH
WITNESSES:
BOYNTON CULTURAL CENTRE, INC.
Tax I.D. #
_~~ ~. ~ By: JoanDuBois
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
County Attorney
Name (Type or Print)
Title: Chairman
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
Municipalityj A~o% - J/
APPROV.IE~,~ ~ T(~;YFORM AND
LEGAL ~ I~I:~IE~CY
By: ,~11i 1111/~
~g~l ~Omey
10
LIST OF EXHIBITS
EXHIBIT A
EXHIBIT B
EXHIBIT C
EXHIBIT D
Project Description and Conceptual Site Plan
Legal Description of Property
Contract Payment Request Form (Page 1 of 2)and
Contractual Services Purchase Schedule Form) (Page 2 of 2)
Cost Estimate and Pta-Agreement Cost List
11
EXHIBIT A
PROJECT DESCRIPTION AND CONCEPTUAL
SITE PLAN
EXHIBIT A
PROJECT DESCRIPTION AND CONCEPTUAL SITE PLAN
1913 CHILDREN'S MUSEUM INTERIOR EXHIBITS
BOYNTON CULTURAL CENTRE, INC.
PROJECT DESCRIPTION
The Museum is approximately 7,000 square feet in size, and there are a total of 6
galleries; 4 at approximately 950 square feet, 2 at approximately 700 square feet, as well
as space for a gift shop and staff offices, and potential exhibition space in .hallway and
large stairwell. The funds are to be used as per the following breakdown:
DESIGN SERVICES:
$100,000
Design services include:
1) development of the interior exhibit designs, media software and hardware
designs, gift shop and office space designs, interior and exterior signage
designs
2) development of construction specifications and fabrication requirements
3) review of construction bids, and
4) supervision of construction, fabrication and inst~l~tion of the exhibits,
including interior and exterior signs
FABRICATION AND CONSTRUCTION
$900,000
Attached is a floor plan of the building. The exhibits will be designed around the
following themes:
· Agriculture-including the dairy industry, vegetables and produce, the
farming~ shipping and market cycle, and the early fishing industry
· Communication and technology-past, present and future, with an
emphasis on medical applications as well
· Boynton Beach and expanded southem palm Beach County area-historical
roots, community archive and historical photo areas
· Gallery space constructed for rotating exhibits from other Museums
o Gift store
· Staff space
The building has been recently completely renovated to include an elevator, updated
electric, plumbing, HVAC, a new roof, and some underground cabling to accommodate
future computer hookups.
This phase of the project will include free standing construction of exhibits, (including
the purchase of components fabricated off-site and installed on site, such as
animatrOnic figures, scale models, etc.) construction of wall unit built-ins as required,
additional media or hardware equipment wiring as required, sectioning the building as
needed for staff and gift shop space, or in other words all work necessary to turn an
empty building into an active Children's Museum as per the above stated design
requirements.
BOYNTOit BEACH Iql~
OL.D .~.._HgOL.. i'4'10~::~'Uivi
omm
EXHIBIT B
LEGAL DESCRIPTION OF PROPERTY
EXHIBIT B .....
LEGAL DESCRIPTION OF PROPERTY
Property Address
Legal Description
Property Zoning
OvFner
129 East Ocean Avenue
Boynton Beach, Florida 33435
SAWYERS ADD
LTS 2 TO 5 INC, LT 6 (LESS W 75 FT OF S
204.65 Fl] W 9.95 FT IF N 68.50 FT & 20 FT
Public Usage
City of Boynton Beach
EXHIBIT C
CONTRACT PAYMENT REQUEST FORM AND
CONTRACTUAL SERVICES PURCHASE
SCHEDULE FORM
PALM BEACH COUNTY
PARKS AND RECREATION DEPARTMENT
CONTRACT PAYMENT REQUEST
EXHIBIT C.
Grantee
(Project)
Request Date
Billing #
Billing Period
Item
Consulting Services
Contractual Services
Materials, Supplies, Direct Purchases
Grantee Stock
Equipment, Furniture
TOTAL PROJECT COSTS
Certification: i hereby certify that the above
were incurred for the work identified as being
accomplished in the attached progress reports.
PROJECT PAYMENT SUMMARY
Project Costs Cumulative
This Billing Project Costs
Total
Project Costs
Certification: I hereby certi~ that the documen-
tation has been maintained as required to support
the project expenses reported above and is avail-
able for audit upon request.
Administrator/Date
Financial Officer/Date
PBC USE ONLY
County Funding Participation
Total Project Cost
Total project costs to date
County obligation to date
County retainage ( %)
County funds previously disbursed
County funds due this billing
$
$
$
$
(
(
$
RevieWed and Approved by:
PBC Project Administrator/Date
Department Director/Date
1 OF2
Zl,/~
~<z<
0
EXHIBIT D
PROJECT COST ESTIMATE AND PRE-AGREEMENT
-COST LIST
Note: Costs must be for eligible project expenses incurred
subsequent to March 9, 1999
EXHIBIT D
PROJECT COST ESTIMATE AND PRE-AGREEMENT
COST LIST
Project Cost Estimates
The following estimates are for the design, acquisition and construction
of the exhibits and space at the 1913 Schoolhouse Museum.
Museum Exhibition Design Fee · Concept design
· Construction/Production Documents
· Fabrication/Installation Supervision
· Follow-up Evaluation
100,000.00
Construction Budget
· Fabrication Contractor
· Exhibition Galleries
· First Floor- 700 sq. ft ~- $165 sq. ft.
· Second Floor- 2600 sq. ft. ~ $165 sq. ft.
· Rotating Exhibition
· First Floor- 920 sq. ft. ~ $125 sq. ft.
· Archive Gallery/Gift Shop/Office
· First Floor- 920 sq. ft. ~ $175 sq. ft.
80,000.00
115,000.00
429,000.00
115,000.00
161,000.00
Total Budget
$1,000,000.00
Pre-Agreement Cost List
A Request for Proposal for Museum Exhibition Design has been issued
and was due for review on Friday, December 10, 1999. Subsequently, we
will advertise for a museum fabricator. Both parties will be asked to enter
into a contractual agreement with the Boynton Cultural Centre, Inc. for
their services.
These services are direct costs related to the intent and purpose of this
Agreement. Since this tri-party Agreement must still be finalized between
Palm Beach County, the City of Boynton Beach and the Boynton Cultural
Centre, Inc., it is requested that $500,000.00 of the above budget be
available as Pre-Agreement Costs, so this project can get underway.
Dar:o: (~3/17/00 Time: 11:29 ~ I"o: Susan Y£nger ! 1-561-963-6'/19 Page: 001-001
~ (561)278-0448 .FAX (561) 278-2391 ~THIS CERTIFICATE I$ L.~UED A~'A MATTER OF INFORMATION
~eek. es & Ca1 lawav. Inc o ~ONLYAND CONFERS _.NO RIGHT8 UPON THE CERTIFICATE
· ' ' ~HOLDER. THIS CERTIFICATE DOE8 NOT AMEND, EXTEND OR
· . O. Box [460 ~ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
)e'l ray Beach, FL 33447-1460 COMPANIES AFFORDING COVERAGE
COMPA~Y Transcontinental Ins Co
~ttll: Ext: A
NSUR~O Boynton Cultural Centre Inc. COmPaNY Transportation Ins Co
' B
1913 Schoolhouse Museum
208 South Seacrest Boulevard c¢,,~P~¥
C
Boynton Beach, FL 33435-4452
COMPANY
f D
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAU ED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS[
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I
CO I TYPE OF INSURANCE POLICY NUMBER POLICY EFFEC11VE
.TR ! ; DATE
GENERAL LIABILITY
~ CL~S~,t,~ i X 0ccce 2023086804 ~ 11/16/1999
~ & CONTP, ACTOR*S PRPT
AUTOMOBILE LIABIMTY
ANY AUTO
ALL OWNED AUTOS
SCHEOU_EO ~uTos
2023086897
2023086849
11/16/1999
11/16/1999
POLICY EXPIRA"flON
DATE (MM/DO/YY) UMIT$
~ AGC~EG~ i $ 2,000,00C
~ F~c~CX3LK~TS ' CC)fa°lOP AGG I$ 2,000,00C
~ & *DV,~U~Y S 1,000,00~
11/16/2000 ~CH~C~E I $ 1,O00,oOc
~ ~ ~ ~ ~ml ~ 5 ~ 00~
C~O ~E U~T
~LY IN~Y
11/10/2000. --
(P~ ~ci~) $
PRO~RTY DAMAGE
AUTO ONLY - EA ACC1DF_NT $
_.o_ .~_~. _.m~_...~_ ?_ _~_~ ..... ~
AC*G~EGATE $
1., 000, OOC
s 1,opo,oo_c
C
rectors & OFficers
Liability
75119109399
11/16/1999
11/16/2000 ,~-a~EC~m
L$
WC STATU- I OTH-
I' I TORYU~TS [ ER ~- -_- _ _
/
EL D~SEASE - POUCY UMIT' j
EL EX SEASE - EA Ebfq. OYEE I $
Aggregate $1,000
Each Occurrence
11/16/2000.
10 DAYS NOTICE OF CANCELLATION IN THE EVENT OF NONPAYMENT ON GL/AUTO*
*Palm Beach County is named as Additional Insured**
ax to: V~rg~n~a Farace @ (561)-742-6381 & Susan Yinger @ (561)-963-6719
SHOULD ANY OF THE ABOVE DESCRIBED POUCE$ BE CANCEU_EO BEFO~ THE
Palm Beach County
c/o Parks & Recreation Department
Attn: Susan Yinger
2700 6th Avenue
EXPIRRTIOfl DATE 1T'IEREOF, ~ ISSL,qNG COMPANY ~ ENDEAVOR TO MA/~
30 o,~YS WRfTTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT.
BUT F~J(.URE 1'(3 kLML SUCH NOTICE ~4-4RI.L. IMPOSE NO O~IUGAllON OR UABKJTY
OF ANY KINO UPON THE COMPANY, ITS &GENT~ OR REPRESENTKIlVES.
To:
Sub~er.~:
Bill Mason
Susan Yinger
Wed, Mar 1, 2000 9:06 AM
Fwd; 1913 Schoolhouse Museum Flood Insurance
Susan Yinger,
Parks & Rec Oept,
Yesterday, i spok~ with the Risk Mgr from Boynton about the flood [nsumnce requirement In the 1913
School House bond funding agreement. Basically, it was explained to me that the subject location sits
approx 20ff above sea level on a hill-likelmct of land. As a resu~ the flood insurance requirrnent would
seem unreasonable and may be waned as part of the insurance requimment_....all other requirements
remain unchanged.
Please attach this memo to the executed agreement when you send it over to Conflacts Dev & Control.
Thanks,
Bi;I Mason, CPCU, ARM /'~
Palm Beach County Risk Manag~l~en~_De~
of ce: ssl- 2 I 1
Email: b~t~o, paim-t~ch.~.~g
Chuck Magazine
TOTAL, P.82.