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R18-120 1 2 RESOLUTION NO. R18-120 3 4 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 5 FLORIDA, APPROVING UTILIZING A PRINCE WILLIAM 6 COUNTY PUBLIC SCHOOLS CONTRACT #R-TC-17006 7 UNDER THE US COMMUNITIES COOPERATIVE WITH 8 AMAZON SERVICES, LLC; AUTHORIZING THE CITY 9 MANAGER TO SIGN A CONTRACT WITH AMAZON 10 SERVICES,LLC; AND PROVIDING AN EFFECTIVE DATE. 11 12 WHEREAS, City staff has confirmed that the US Communities Cooperative 13 procurement process satisfies the City of Boynton Beach's competitive bid requirements; 14 and 15 WHEREAS, upon recommendation of staff, it is the City's desire to utilize the 16 Prince•William County Public Schools Contract R-TC-17006 under US Communities 17 Cooperative with Amazon Services LLC., for the purchase of hardware, tools, computer 18 supplies and equipment for an estimated annual expenditure of$40,000. 19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 21 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed 22 as being true and correct and are hereby made a specific part of this Resolution upon 23 adoption. 24 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby . 25 approves utilizing the Prince William County Public Schools Contract R-TC-17006 under 26 US Communities Cooperative with Amazon Services LLC., for the purchase of hardware, 27 tools, computer supplies and equipment for an estimated annual expenditure of$40,000. 28 Section 3. The City Manager is hereby authorized to sign a contract with 29 Amazon Services, LLC., a copy of which is attached hereto as Exhibit "A". C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.1E5\52FYTEOE\Piggy- Back_(Prince_W illiam_County)_-_Amazon_-_Reso.docx 3, Section 4. That this Resolution shall become effective immediately. 31 PASSED AND ADOPTED this 6th day of September, 2018. 32 CITY OF BOYNTON BEACH, FLORIDA 33 YES NO 34 35 Mayor- Steven B. Grant 36 37 Vice Mayor-Christina L. Romelus 38 39 Commissioner-Mack McCray v" 40 41 Commissioner-Justin Katz ✓ 42 43 Commissioner-Joe Casello 44 45 VOTE _5 -0 46 ATTEST: 47 49 j 9 ftiLt- 50 Judit A. Pyle, CMC 51 Cit}E lerk 52 53 54 (Corporate Seal) 55 C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IE5\52FYTEOE\Piggy- Back_(Prince_W illiam_County)_-_Amazon_-_Reso.docx \aa AGREEMENT FOR PURCHASE OF SUPPLIES This Agreement is made as of this day of ,2018 by and between Amazon Services, LLC., with offices at 325 9th Avenue N., Seattle, WA 98109 ("Vendor"), and The City of Boynton Beach, a Florida municipal corporation, with an address of P.O. Box 310, Boynton Beach, FL 33425 (the "City"). RECITALS WHEREAS, the City departments have the need to procure hardware, tools, computer supplies and equipment from a qualified Vendor for use in doing business throughout the City; and WHEREAS, the Prince William County Public Schools under US Communities Cooperative publicly requested proposals for similar services under its RFP R-TC-17006; and WHEREAS, Vendor submitted a proposal in response to the Prince William County Public Schools under US Communities Cooperative's RFP R-TC-17006; and WHEREAS, after receipt of said proposal from Vendor, Prince William County Public Schools under US Communities Cooperative entered into a contract#R-TC-17006 with Vendor to provide an online marketplace for the purchase of products and services, a copy of which is attached hereto and made a part hereof as Exhibit "A" ("Prince William County Public Schools under US Communities Cooperative Contract"); and WHEREAS, the City has reviewed the scope of services and prices of the competitively bid Contract and has determined that it is an agreement that can be utilized by the City to provide said services to the City of Boynton Beach; and WHEREAS, Vendor has agreed to honor the terms and conditions of the Prince William County Public Schools under US Communities Cooperative Contract #R-TC-17006 for the purchase of hardware, tools, computer supplies and equipment for the City; and WHEREAS, City desires to retain the Vendor based on the Prince William County Public Schools under US Communities Cooperative Contract#R-TC-17006; and WHEREAS, at its meeting of September 6, 2018, the City Commission of the City of Boynton Beach authorized the proper City officials to enter into an Agreement with Vendor; and WHEREAS, the City Commission finds that the Prince William County Public Schools under US Communities Cooperative complied with Public Contract Bid requirements which are equal to or exceed Boynton Beach's requirements,that it is in the best interest of the City to utilize the competitive bidding process employed by the Prince William County Public Schools under US Communities Cooperative, and to award an Agreement to Vendor along the same terms and conditions as set forth within Agreement between the Prince William County Public Schools under US Communities Cooperative and Vendor, except as amended herein. Page 1 C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.tE5\52FYTEOE\Piggyback_Prince_W illiam_County_Schools_(online_Supplies)_Amazon.docx Ne .- \aa NOW THEREFORE, in consideration of the mutual covenants contained herein, and for other valuable consideration received, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: AGREEMENT Section 1. The foregoing recitals are true and correct and are hereby incorporated in this Agreement. Section 2. Attached hereto and incorporated herein by reference as Exhibit "A" is the Prince William County Public Schools under US Communities Cooperative Contract referred to above. The terms and conditions of the Prince William County Public Schools under US Communities Cooperative Contract shall govern the relationship between the City and the Vendor, except as amended below: A. All references to the Prince William County Public Schools or PWCS shall be deemed as references to the City of Boynton Beach. B. All Notices to the City shall be sent to: City: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, Florida 33426 Telephone: (561) 742-6010 /Facsimile: (561) 742-6090 Copy : James A. Cherof, City Attorney Goren, Cherof, Doody & Ezrol, PA. 3099 East Commercial Boulevard, Suite 200 Fort Lauderdale, FL 33308 Telephone: (954) 771-4500 /Facsimile: (954) 771-4923 Section 3. In the event that the Prince William County Public Schools under US Communities Cooperative Agreement is amended, or terminated, Vendor shall notify the City within ten (10) days. In the event the Prince William County Public Schools under US Communities Cooperative Agreement is amended or terminated prior to its expiration, this Agreement shall remain in full force and effect, and not be deemed amended or terminated, until specifically amended or terminated by the parties hereto. Section 4. The Vendor agrees that in the event it enters into an Agreement for the same (or substantially similar) scope of services with another local government in Florida which contains a term or condition,including fees,charges or costs,which the City determines to be more Page 2 C:\Users\StanzioneTlAppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IE5\52FYTEOE\Piggyback Prince William County Schools (online Supplies)_Amazon.docx favorable than the terms in this Agreement, the parties shall enter into an Addendum to provide those terms to the City. Section 5. The insurance required shall require that the Certificate of Insurance name the City of Boynton Beach as an additional insured. Section 6. In all other aspects, the terms and conditions of the Prince William County Public Schools under US Communities Cooperative Contract are hereby ratified and shall remain in full force and effect under this Agreement, as provided by their terms. IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day and year first written above. CITY OF BOYNTON BEACH, FLORIDA ATTEST: By: Lori LaVerriere, City Manager Judith A. Pyle, CMC, City Clerk APPROVED AS TO FORM: Office of the City Attorney AMAZON SERVICES,LLC. WITNESSES: BY: Print Name: Title: ATTEST: SECRETARY Page 3 C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IES\52FYTEOE\Piggyback_Prince_W illiam_County_Schools_(online_Supplies)_Amazon.docx STATE OF • : ss: COUNTY OF ON THIS day of , 2018, before me, the undersigned notary public, personally appeared , personally known to me, or who has produced as identification, and is the person who subscribed to the foregoing instrument and who acknowledged that he executed the same on behalf of said Corporation and that he was duly authorized to do so. IN WITNESS WHEREOF, I hereunto set my hand and official seal. NOTARY PUBLIC Print or Type Name My Commission Expires: Page 4 C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IE5\52FYTEOE\Piggyback_Prince_William County_Schools_(online_Supplies)_Amazon.docx EXHIBIT "A" AGREEMENT BETWEEN PRINCE WILLIAM COUNTY PUBLIC SCHOOLS UNDER US COMMUNITIES COOPERATIVE AND AMAZON SERVICES,LLC. Page 5 C:\Users\StanzioneT\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.IES\52FYTEOE\Piggyback_Prince_W illiam_County_Schools_(online_Supplies)_Amazon.docx