R18-120 1
2 RESOLUTION NO. R18-120
3
4 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
5 FLORIDA, APPROVING UTILIZING A PRINCE WILLIAM
6 COUNTY PUBLIC SCHOOLS CONTRACT #R-TC-17006
7 UNDER THE US COMMUNITIES COOPERATIVE WITH
8 AMAZON SERVICES, LLC; AUTHORIZING THE CITY
9 MANAGER TO SIGN A CONTRACT WITH AMAZON
10 SERVICES,LLC; AND PROVIDING AN EFFECTIVE DATE.
11
12 WHEREAS, City staff has confirmed that the US Communities Cooperative
13 procurement process satisfies the City of Boynton Beach's competitive bid requirements;
14 and
15 WHEREAS, upon recommendation of staff, it is the City's desire to utilize the
16 Prince•William County Public Schools Contract R-TC-17006 under US Communities
17 Cooperative with Amazon Services LLC., for the purchase of hardware, tools, computer
18 supplies and equipment for an estimated annual expenditure of$40,000.
19 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
20 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
21 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
22 as being true and correct and are hereby made a specific part of this Resolution upon
23 adoption.
24 Section 2. The City Commission of the City of Boynton Beach, Florida, hereby
. 25 approves utilizing the Prince William County Public Schools Contract R-TC-17006 under
26 US Communities Cooperative with Amazon Services LLC., for the purchase of hardware,
27 tools, computer supplies and equipment for an estimated annual expenditure of$40,000.
28 Section 3. The City Manager is hereby authorized to sign a contract with
29 Amazon Services, LLC., a copy of which is attached hereto as Exhibit "A".
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3, Section 4. That this Resolution shall become effective immediately.
31 PASSED AND ADOPTED this 6th day of September, 2018.
32 CITY OF BOYNTON BEACH, FLORIDA
33 YES NO
34
35 Mayor- Steven B. Grant
36
37 Vice Mayor-Christina L. Romelus
38
39 Commissioner-Mack McCray v"
40
41 Commissioner-Justin Katz ✓
42
43 Commissioner-Joe Casello
44
45 VOTE _5 -0
46 ATTEST:
47
49 j 9 ftiLt-
50 Judit A. Pyle, CMC
51 Cit}E lerk
52
53
54 (Corporate Seal)
55
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AGREEMENT FOR PURCHASE OF SUPPLIES
This Agreement is made as of this day of ,2018 by and between Amazon
Services, LLC., with offices at 325 9th Avenue N., Seattle, WA 98109 ("Vendor"), and The City
of Boynton Beach, a Florida municipal corporation, with an address of P.O. Box 310, Boynton
Beach, FL 33425 (the "City").
RECITALS
WHEREAS, the City departments have the need to procure hardware, tools, computer
supplies and equipment from a qualified Vendor for use in doing business throughout the City;
and
WHEREAS, the Prince William County Public Schools under US Communities
Cooperative publicly requested proposals for similar services under its RFP R-TC-17006; and
WHEREAS, Vendor submitted a proposal in response to the Prince William County
Public Schools under US Communities Cooperative's RFP R-TC-17006; and
WHEREAS, after receipt of said proposal from Vendor, Prince William County Public
Schools under US Communities Cooperative entered into a contract#R-TC-17006 with Vendor to
provide an online marketplace for the purchase of products and services, a copy of which is
attached hereto and made a part hereof as Exhibit "A" ("Prince William County Public Schools
under US Communities Cooperative Contract"); and
WHEREAS, the City has reviewed the scope of services and prices of the competitively
bid Contract and has determined that it is an agreement that can be utilized by the City to provide
said services to the City of Boynton Beach; and
WHEREAS, Vendor has agreed to honor the terms and conditions of the Prince William
County Public Schools under US Communities Cooperative Contract #R-TC-17006 for the
purchase of hardware, tools, computer supplies and equipment for the City; and
WHEREAS, City desires to retain the Vendor based on the Prince William County Public
Schools under US Communities Cooperative Contract#R-TC-17006; and
WHEREAS, at its meeting of September 6, 2018, the City Commission of the City of
Boynton Beach authorized the proper City officials to enter into an Agreement with Vendor; and
WHEREAS, the City Commission finds that the Prince William County Public Schools
under US Communities Cooperative complied with Public Contract Bid requirements which are
equal to or exceed Boynton Beach's requirements,that it is in the best interest of the City to utilize
the competitive bidding process employed by the Prince William County Public Schools under US
Communities Cooperative, and to award an Agreement to Vendor along the same terms and
conditions as set forth within Agreement between the Prince William County Public Schools under
US Communities Cooperative and Vendor, except as amended herein.
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NOW THEREFORE, in consideration of the mutual covenants contained herein, and for
other valuable consideration received, the receipt and sufficiency of which are hereby
acknowledged, the parties agree as follows:
AGREEMENT
Section 1. The foregoing recitals are true and correct and are hereby incorporated in
this Agreement.
Section 2. Attached hereto and incorporated herein by reference as Exhibit "A" is the
Prince William County Public Schools under US Communities Cooperative Contract referred to
above. The terms and conditions of the Prince William County Public Schools under US
Communities Cooperative Contract shall govern the relationship between the City and the Vendor,
except as amended below:
A. All references to the Prince William County Public Schools or PWCS shall be
deemed as references to the City of Boynton Beach.
B. All Notices to the City shall be sent to:
City: Lori LaVerriere, City Manager
City of Boynton Beach
P.O. Box 310
Boynton Beach, Florida 33426
Telephone: (561) 742-6010 /Facsimile: (561) 742-6090
Copy : James A. Cherof, City Attorney
Goren, Cherof, Doody & Ezrol, PA.
3099 East Commercial Boulevard, Suite 200
Fort Lauderdale, FL 33308
Telephone: (954) 771-4500 /Facsimile: (954) 771-4923
Section 3. In the event that the Prince William County Public Schools under US
Communities Cooperative Agreement is amended, or terminated, Vendor shall notify the City
within ten (10) days. In the event the Prince William County Public Schools under US
Communities Cooperative Agreement is amended or terminated prior to its expiration, this
Agreement shall remain in full force and effect, and not be deemed amended or terminated, until
specifically amended or terminated by the parties hereto.
Section 4. The Vendor agrees that in the event it enters into an Agreement for the same
(or substantially similar) scope of services with another local government in Florida which
contains a term or condition,including fees,charges or costs,which the City determines to be more
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favorable than the terms in this Agreement, the parties shall enter into an Addendum to provide
those terms to the City.
Section 5. The insurance required shall require that the Certificate of Insurance name
the City of Boynton Beach as an additional insured.
Section 6. In all other aspects, the terms and conditions of the Prince William County
Public Schools under US Communities Cooperative Contract are hereby ratified and shall remain
in full force and effect under this Agreement, as provided by their terms.
IN WITNESS OF THE FOREGOING,the parties have set their hands and seals the day
and year first written above.
CITY OF BOYNTON BEACH, FLORIDA
ATTEST:
By:
Lori LaVerriere, City Manager
Judith A. Pyle, CMC, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
AMAZON SERVICES,LLC.
WITNESSES:
BY:
Print Name:
Title:
ATTEST:
SECRETARY
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STATE OF •
: ss:
COUNTY OF
ON THIS day of , 2018, before me, the undersigned notary
public, personally appeared , personally known to me, or
who has produced as identification, and is the person
who subscribed to the foregoing instrument and who acknowledged that he executed the same on
behalf of said Corporation and that he was duly authorized to do so.
IN WITNESS WHEREOF, I hereunto set my hand and official seal.
NOTARY PUBLIC
Print or Type Name
My Commission Expires:
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EXHIBIT "A"
AGREEMENT BETWEEN PRINCE WILLIAM COUNTY PUBLIC SCHOOLS UNDER
US COMMUNITIES COOPERATIVE
AND AMAZON SERVICES,LLC.
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