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R18-121 RESOLUTION NO. R18-121 A RESOLUTION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AN AGREEMENT WITH UNITED HEALTHCARE SERVICES, INC., FOR GROUP HEALTH INSURANCE FROM OCTOBER 1, 2018 THROUGH SEPTEMBER 30, 2019; AUTHORIZING THE • CITY MANAGER TO SIGN THE PROVIDER 1 1 AGREEMENT AND PROVIDING AN EFFECTIVE DATE. I1 14 13 WHEREAS, the City Commission of the City of Boynton Beach, upon I, recommendation of staff, deems it to be in the best interests of City employees to approve a one 15 (1) year Provider Agreement with United HealthCare Services, Inc., for the medical insurance 1. plan for a term commencing October 1, 2018 to September 30, 2019, for city employees. 17 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 18 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 19 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 20 being true and correct and are hereby made a specific part of this Resolution upon adoption 21 hereof 22 Section 2. The City Commission of the City of Boynton Beach,Florida does hereby 23 approve an Agreement with United HealthCare Services, Inc., for the medical insurance plan 24 for City employees for a one year term commencing October 1, 2018 to September 30, 2019, a 25 copy of which is attached hereto as Exhibit"A". 26 Section 3. The City Manager is authorized to sign the Provider Agreement with 27 United HealthCare Services, Inc. 28 Section 4. That this Resolution shall become effective immediately upon passage. 29 - 1 — C:\Users\Stanzionet\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.1E5\V AGZE6PO\Unitedhealtheare_Medical_Insurance_2018-19_-_Reso.Docx 31 PASSED AND ADOPTED this 6th day of September, 2018. 3 3• 3 CITY OF BOYNTON BEACH, FLORIDA 34 3' YES NO 3; 3 Mayor— Steven B. Grant 3: 3• Vice Mayor—Christina L. Romelus 41 41 Commissioner—Mack McCray 4-4 43 Commissioner—Justin Katz 4, 45 Commissioner—Joe Casello �r 4. 47 48 VOTE Q 49 50 ATTEST: 51 52 53u� • 4. 54 Judit A. Pyle, CMC 55 City'Clerk 56 57 58 59 (Corporate Seal) 60 61 -2— C:\Users\Stanzionet\Appdata\Local\Microsoft\Windows\Temporary Internet Files\Content.IES\V AGZE6PO\Unitedhealthcare_Medical_Insurance_2018-19_-_Reso.Docx -- ,\ % — \DN \ SUBJECT TO REVISIONS PRIOR TO SIGNING. AGREEMENT BETWEEN THE CITY OF BOYNTON BEACH AND BENEFITS PROVIDER THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City", and UNITED HEALTHCARE SERVICES, INC., hereinafter referred to as "PROVIDER", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The PROVIDER is retained by the City to provide Group Medical Insurance in connection with the RFP FOR GROUP MEDICAL, DENTAL, VISION, LIFE, LONG TERM DISABILITY AND SHORT TERM DISABILITY INSURANCE; RFP No.: 025-1610-18/IT. 2. SCOPE OF SERVICES. PROVIDER agrees to perform the services, identified in Section II –Scope of Services and attached hereto as Exhibit A. 3. TIME FOR PERFORMANCE. Work under this agreement shall commence upon written notice by the City to the PROVIDER to proceed. PROVIDER shall perform all services and provide all work product required pursuant to this agreement upon written notice to proceed. 4. TERM: This Agreement shall be for an initial period of one (1) years commencing October 1, 2018 thru September 30, 2019. The City of Boynton Beach may extend the contract with the same terms and conditions for an additional three (3), one-year renewal terms subject to vendor acceptance, satisfactory performance and determination that renewal will be in the best interest of the City. At the City's request, the Firm shall continue services beyond the final expiration date as approved by the City Manager or City Commission. Such extension(s) shall not exceed a six-month period. The Firm shall be compensated at the rate in effect when this extension period is invoked by the City. 5. PAYMENT: The City will pay the PROVIDER, the fees as set forth in Exhibit B, Fees and Payments, which is attached hereto and made a part hereof. These fees will be paid by the City for completed work and for services rendered under this agreement as follows: a. Payment for the work provided by PROVIDER shall be made promptly on all invoices submitted to the City properly, provided that the total amount of payment to PROVIDER shall not exceed the total contract price without express written modification of the Agreement signed by the City Manager or her designee. b. The PROVIDER may submit invoices to the City once per month during the progress of the work for partial payment for project completed to date. Such invoices will be reviewed by the City, and upon approval thereof, payment will be made to the PROVIDER in the amount approved. c. Final payment of any balance due the PROVIDER of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. d. Payment as provided in this section by the City shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. e. The PROVIDER'S records and accounts pertaining to this agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after the termination of the Agreement. Copies shall be made available upon request. 6. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications and other materials produced by the Firm in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The PROVIDER shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Firm's endeavors. 7. COMPLIANCE WITH LAWS. PROVIDER shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 8. INDEMNIFICATION. PROVIDER shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to PROVIDER's own employees, or damage to property occasioned by a negligent act, omission or failure of the PROVIDER. 9. INSURANCE. The PROVIDER shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000 per occurrence/aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to $2,000,000 aggregate with defense costs in addition to limits; workers' compensation insurance, and vehicular liability insurance. Said general liability policy shall name the City of Boynton Beach as an "additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. Professional Liability (Errors & Omissions) Insurance - Professional Liability Insurance with the limits of liability provided by such policy for each claim and on a claim made basis or on an occurrence basis to be no less than one million Dollars ($1,000,000) per occurrence with a limit of no less than two million dollars ($2,000,000) aggregate with a deductible per claim not to exceed ten percent (10%) of the limit of liability. Consultant shall notify the City in writing within thirty (30) days of any claim filed or made against its Professional Liability Insurance Policy. Consultant acknowledges that the City is relying on the competence of the Consultant to design the project to meet its functional intent. If it is determined during construction of the project that changes must be made due to Consultant's negligent errors and omissions, Consultant shall promptly rectify them at no cost to City and shall be responsible for additional costs, if any, of the project to the proportional extent caused by such negligent errors or omissions 10. INDEPENDENT CONTRACTOR. The PROVIDER and the City agree that the PROVIDER is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither PROVIDER nor any employee of PROVIDER shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to PROVIDER, or any employee of PROVIDER. 11. COVENANT AGAINST CONTINGENT FEES. The PROVIDER warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the PROVIDER, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the PROVIDER, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 12. DISCRIMINATION PROHIBITED. The PROVIDER, with regard to the work performed by it under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 13. ASSIGNMENT. The PROVIDER shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 14. NON-WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. TERMINATION. a. The City reserves the right to terminate this Agreement at any time by giving ten (10)days written notice to the PROVIDER. b. In the event of the death of a member, partner or officer of the PROVIDER, or any of its supervisory personnel assigned to the project, the surviving members of the PROVIDER hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the PROVIDER and the City, if the City so chooses. 16. DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. 17. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: Lori LaVerriere, City Manager City of Boynton Beach P.O. Box 310 Boynton Beach, FL 33425-0310 Notices to PROVIDER shall be sent to the following address: UNITED HEALTHCARE SERVICES, INC. 9900 Bren Road East Minnetonka, MN 55343 18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the PROVIDER and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and PROVIDER. 19. PUBLIC RECORDS. Sealed documents received by the City in response to an invitation are exempt from public records disclosure until thirty (30) days after the opening of the Bid unless the City announces intent to award sooner, in accordance with Florida Statutes 119.07. The City is public agency subject to Chapter 119, Florida Statutes. The Contractor shall comply with Florida's Public Records Law. Specifically, the Contractor shall: A. Keep and maintain public records required by the CITY to perform the service; B. Upon request from the CITY's custodian of public records, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in chapter 119, Fla. Stat. or as otherwise provided by law; C. Ensure that public records that are exempt or that are confidential and exempt from public record disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and, following completion of the contract, Contractor shall destroy all copies of such confidential and exempt records remaining in its possession once the Contractor transfers the records in its possession to the CITY; and D. Upon completion of the contract, Contractor shall transfer to the CITY, at no cost to the CITY, all public records in Contractor's possession All records stored electronically by Contractor must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS: JUDY PYLE, CITY CLERK PO BOX 310 BOYNTON BEACH, FLORIDA 33425-0310 561-742-6061 PYLEJ@BBFL.US 20. SCRUTINIZED COMPANIES --287.135 AND 215.473 By execution of this Agreement, Contractor certifies that Contractor is not participating in a boycott of Israel. Contractor further certifies that Contractor is not on the Scrutinized Companies that Boycott Israel list, not on the Scrutinized Companies with Activities in Sudan List, and not on the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or has Contractor been engaged in business operations in Syria. Subject to limited exceptions provided in state law, the City will not contract for the provision of goods or services with any scrutinized company referred to above. Submitting a false certification shall be deemed a material breach of contract. The City shall provide notice, in writing, to Contractor of the City's determination concerning the false certification. Contractor shall have five (5) days from receipt of notice to refute the false certification allegation. If such false certification is discovered during the active contract term, Contractor shall have ninety (90) days following receipt of the notice to respond in writing and demonstrate that the determination of false certification was made in error. If Contractor does not demonstrate that the City's determination of false certification was made in error then the City shall have the right to terminate the contract and seek civil remedies pursuant to Section 287.135, Florida Statutes, as amended from time to time. THE REMAINDER OF THE PAGE IS INTENTIONALLY LEFT BLANK. DATED this /eh day of (26 er , 20 1 k . CITY OF BOYNTON BEACH UNITED HEALTHCARE SERVICES, INC Q.+4-6-'"dt li f/rZaLori Lafe,f/t.: rriere, ity Manager Signature A orized Official Attest/Authenticated: Ce0 fes- faces QS1 fEA..-7 Title ( vel 7776-- (Corporate Seal) Judy Py , City erk Approved as to For . Attest/Authenticated: 0/144- James A. Cherof, Cit orney Secretary 6 EXHIBIT A SCOPE OF SERVICES EXHIBIT II MEDICAL PLAN RATE SHEET Fully Insured offering matching City's current plan design: ( IIS C1.1�44C I.cN CI I'i,�,.,112.i1r. 11I'i ,�. . •��(.,n. I1I'i„�.,. ;I H.I ,.III' I'i � ,. l R.t,.AIII• •111 , I 111 u„11i,vIII \ rl,II Employee Only $579.33 $590.99 $529.94 $494.05 Employee+Spouse $1,191.63 $1,215.62 $1,090.04 $1,016.22 Employee+Child(ren) $1,078.14 $1,099.84 $986.22 $919.43 Employee+Family $1,554.16 $1,585.44 $1,421.66 $1,325.38 Minimum Premium Arrangement Matching City's current plan design: tilnlLn.. li:inI I criiiinalu.444(�Ici1 ( I/N I.ii c Netv(nrl. I xpcn.c. ( c err IInl I i:lIIIII1( I un link I c\cI \ccc•.. Icc I.I:I I1111I Employee Not Quoted Not Quoted Not Quoted Not Quoted Not Quoted Not Quoted Onl Employee+ Not Quoted Not Quoted Not Quoted Not Quoted Not Quoted Not Quoted S••use Employee+ Not Quoted Not Quoted Not Quoted Not Quoted Not Quoted Not Quoted Child ren Employee+ Not Quoted Not Quoted Not Quoted Not Quoted Not Quoted Not Quoted Famil 1. Rate Guarantee Period: 10/01/2018 through N/A 2. Are all rates valid regardless of actual enrollment on 10/01/2018? Yes No x 3. Are plans considered creditable coverage with Medicare Part Dfor 2018? Yes No x 4444 )4 Nicholas J.Zaffiris AUTHORIZED SIGNA E 6000 PRINT NAME TITLE: CEO,South Florida Health Plan UnitedHealthcare Insurance Company FIRM: United HealthCare Services,Inc. UnitedHealthcare Insurance Company United HealthCare Services,Inc. 185 Asylum Street 9900 Bren Road East ADDRESS: Hartford,CT 06103-0450 Minnetonka,MN 55343 PHONE NO: 954-378-0575 THIS PAGE TO BE SUBMITTED FOR PROPOSAL TO BE CONSIDERED 2 COMPLETE AND ACCEPTABLE. RFP No.025-1610-18/IT 7 UNITEDHEALTH GROUP Heather A. Lang Jacobsen,Assistant Secretary United HealthCare Services,Inc. A UnitedHealth Group Company 9900 Bren Road East,Mail Stop MN008-T502 Minnetonka,MN 55343 Telephone:952-936-1949 Email: heather.lang.jacobsen@uhg.com ASSISTANT SECRETARY'S CERTIFICATE I, Heather A. Lang Jacobsen, the undersigned, hereby certify as follows: 1. That I am a duly elected Assistant Secretary of United HealthCare Services, Inc., a Minnesota corporation (the "Corporation"). 2. That effective July 20, 2007, the Board of Directors of the Corporation, by unanimous Written Action, adopted the UnitedHealth Group Delegation of Binding Authority Policy and associated guidelines, schedules and supplemental materials (the "Policy") and that a true, correct and complete copy of those resolutions are attached as Exhibit A to this Certificate, which resolutions have not been amended, repealed or rescinded and remain in full force and effect. 3. That the Board of Directors of the Corporation has, and at the time of the adoption of the resolutions had, full power and lawful authority to adopt the resolutions and to confer the powers thereby granted to the titles therein named, who have full power and lawful authority to exercise the same. 4. That pursuant to the duly adopted Policy, Nicholas Zaffiris, a Health Plan Chief Executive Officer for the South Florida market within UnitedHealthcare's Employer and Individual division of the Corporation, has been delegated authority to sign agreements under the Policy. 5. That Nicholas Zaffiris, has and at the time of signing the Agreement between the City of Boynton Beach and Benefits Provider (the "Agreement"), as attached hereto as Exhibit B, had authority to sign the Agreement under the Policy. IN WITNESS WHEREOF, I have hereunto set my hand this z " ay of September 2018. Bather • . alcg Tacobsen L---,,2 Assistant Secretary United HealthCare Services, Inc. THIS CORPORATION HAS NO CORPORATE SEAL EXHIBIT A Adoption of UnitedHealth Group Delegation of Binding Authority Policy WHEREAS, UnitedHealth Group Incorporated, a Minnesota corporation and the ultimate parent of the Corporation ("United"), has established the UnitedHealth Group Delegation of Binding Authority Policy and associated guidelines, schedules and supplemental materials (collectively, the "Policy") to ensure that actions taken by United's direct and indirect subsidiaries are approved by individuals with an adequate level of seniority and with the involvement of appropriate subject matter experts. WHEREAS, a copy of the Policy has been provided to the Board of Directors of the Corporation and the Policy, as it may be amended and supplemented from time to time, will be available to the Corporation and its officers, directors and employees through United's intranet or upon request to United. WHEREAS, the Corporation desires to adopt the Policy and authorize certain persons to act on behalf of the Corporation. NOW, THEREFORE, BE IT RESOLVED, that the Policy, as it currently exists and as it may be amended and supplemented from time to time, is hereby adopted by the Corporation. RESOLVED FURTHER, that, once all necessary approvals have been obtained pursuant to the Policy, the following categories of persons are hereby authorized to act on behalf of the Corporation, including, without limitation, executing contracts in the name of the Corporation: (1) Any officer of the Corporation. (2) Any person who, alone or as part of a group of persons, is authorized to approve a particular type of transaction under the Policy (including any "Transaction Authorizer" or "Transaction Approver" as those terms are used in the Policy) is authorized to act on behalf of the Corporation with respect to such type of transaction. (3) Any person who, in accordance with the Policy, has been properly sub- delegated authority to approve a particular type of transaction under the Policy, is authorized to act on behalf of the Corporation with respect to such type of transaction. RESOLVED FURTHER, that the Secretary, any Assistant Secretary or any other officer of the Corporation is authorized to certify to the adoption of these resolutions and the authority of persons authorized hereby to act on behalf of the Corporation. RESOLVED FURTHER, that each of the Corporation's officers is authorized to take any and all actions which they or any of them deem necessary or appropriate in order to effectuate the intent and purposes of the foregoing resolutions, including the execution and delivery of such other documents, instruments or certificates as they or any of them deem necessary or appropriate. EXHIBIT B Agreement between the City of Boynton Beach and Benefits Provider