R01-271RESOLUTION NO. R01- g,'~l
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, AUTHORIZING
AND DIRECTING THE MAYOR AND CITY CLERK TO
EXECUTE A CONTRACT WITH CHILDREN'S SERVICES
COUNCIL FOR THE 2001-02 LATCHKEY
AFTERSGHOOL PROGRAM IN THE AMOUNT OF
$59,519; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of Boynton Beach, upon
recommendation of staff, deems it to be in the best interests of the citizens of the
City of Boynton Beach to authorize and direct the Mayor and City Clerk to execute a
contract with Children's Services County for grant funding enabling the Latchkey
Afterschool Program to be conducted in the amount of $59,519.00; and
WHEREAS, the Latchkey After School Program is designed to assist those in
need of day care services at Rolling Green School, and is a cooperative effort
between Children's Services Council, the School Board of Palm Beach County and
eh City of Boynton Beach; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. The City Commission of the City of Boynton Beach hereby
authorizes and directs the Mayor and City Clerk to execute a renewal Contract with
the Children's Services Council (CSC), in the amount of $59,519.00 to be utilized
for the Latchkey After School Program.
Section 2. This Resolution shall become effective ~mmediately upon
PASSED AND ADOPTED this i(¢ . day of October, 2001.
ViCe Mayor
Commissioner
ATTEST:
,,~mmissioner
Gommissioner
II
MODIFICATION AND EXTENSION AGREEMENT
This Agreement, emered into as of this 1st day of October 2001, by and between the
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY, a political subdivision of
the State of Florida (hereinafter referred to as "Council") and City of Boynton
Beach/Department of Leisure Services/Latchkey After School Program (hereinafter referred
to as "Provider"). for the period from October 1. 2001 ("Effective Date") to September 30. 2002.
WHEREAS, by Agreement dated as of October 1, 1998 (the "Original Agreement"),
Provider agreed to provide certain services and Council agreed to reimburse Provider for those
services in program entitled Latchkey After School Program, and
WI-IEREAS, the parties, pursuant to the terms of this Agreement, have decided to modify
and extend the Original Agreement.
WITNESSETH:
IN CONSIDERATION of mutual agreements hereinafter contained, the parties intending
to be legally bound hereby agree as follows:
1. The Original Agreement is hereby modified by amending paragraph 1 thereof to read
as follows:
The Council agrees to reimburse to the Provider sums up to $59,519.00 for provision
of services described in Exhibit "A" (consisting of the Program Evaluation Model)
attached hereto and made a part hereof; composite Exhibit "B" (consisting of the
Council's Budget Forms A. A1 and B submitted by Provide~ } attached hereto and
made a part hereof; and Exhibit "C" (consisting of the Budget Summary Form)
attached hereto and made a pan hereof. It is expressly understood and agreed, by and
between the parties, that the services to be rendered hereunder by the Provider shall
be provided in compliance with all terms and conditions set forth in the Exhibits "A".
"B". and "C" and with the Conditions of Award attached berem and made a pan
hereof as Exhibit "D", as well as the terms and conditions of this document. The
attached Exhibits to this Agreement shall control over any inconsistent provisions in
the Exhibits attached to the Original Agreement.
2. The Original Agreement is hereby modified by amending paragraph 3c thereof to read
as follows:
To submit, upon completion of this Agreement, a GAO Standard Financial and
Compliance Audit ("the Audit" }, complete with management letter, within 180
days of the Provider's fiscal year end. In the event that Provider's fiscal year end
occurs prior to the completion of the term of this Agreement. Provider will supply
Contract #: 01-102-4
Governmental Extension Agreement
page: 2
the Audit and accompanying management letter for each of the Provider's fiscal
years occurring during the term of this Agreement, each such audit and
management letter to be provided within 180 days of Provider's fiscal year end.
3. The Original Agreement is hereby modified by amending paragraph 14 thereof to read
as follows:
14.
Payments for services rendered pursuant to this Agreement shall be made to the
Provider monthly on a reimbursement basis. Provider shall submit an invoice to
the Council by the 10th day of each month following the month in which the
services were provided. The invoice will include documentation reflecting all
expenditures made by the Provider under this AgreemenT, in whatever form
reasonably required by Council. Subject to the availability of funds, the Council
will provide reimbursement to the Provider within 45 days after receipt of the
invoice. Provider shall submit a fmai invoice to the Council no later than October
3 I, 2002 twith appropriate documentation). The Council will not reimburse
Provider for any expenditures made by Provider under this Agreement that are
submitted after October 31, 2002.
4. The Original Agreement is hereby modified by amending paragraph 20 thereof to
read as follows:
20.
The Council may assess a charge amounting to five (5%) percent of the Provider's
current month's request to the Council for reimbursement for each month that a
program is out of compliance with the timely submission of fiscal and
programmatic data as required by Sections 3c, 9, 10. and 14 of this Agreement.
At the discretion of the Program Review Committee a $10.00 per day charge may
be added to the 5% charge for items not submitted within 60 days of the original
due date. This charge may also apply if the program does not provide the Council
with current copies of the following documents:
A. Certificates of Insurance
B, License(s) to Operate Agency/Program
C. Sales Tax Exemption Certificate
D. Other items identified in the Conditions of Award"
5. Except as otherwise modified herein, the Original Agreemem shall remmn in full
force and effect.
F:\WORD\2001-02 Funding Process\GOV IEXT - original 1998.doc 09/19/0] 2:21 PM
Contract #: 01-102-4
Governmental Extension Agreement
Page: 3
IN WITNESS WHEREOF. the parties have caused this Agreement to be executed by
their undersigned duly authorized representatives.
City of Boynton Beach/Department of Leisure Services
BY:
Print Name
M~o~
Print Title
Children's' Services Council of Palm Beach County
/ ,
Gaemna D. Ebbole, Chief Executive Officer
DATE:
Approved As To Form & Legal Sufficiency
BY:
Thomas A. Sheehan. III
Attomey for Children's Services Council
of Palm Beach County
F:\WORD\200 -02 Funding Process\GOV1EXT-original 1998.doc 09/19/01 2:21 PM
Rot-a
MODIFICATION AND EXTENSION AGREEMENT
This Agreement, entered into as of this 1st day of October 2001, by and between the
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY, a political subdivision of
the State of Florida (hereinafter referred to as "Council ") and City of Boynton
Beach/Department of Leisure Services/Latchkey After School Program (hereinafter referred
to as "Provider "), for the period from October 1.2001 ( "Effective Date ") to September 30, 2002.
WHEREAS, by Agreement dated as of October 1, 1998 (the "Original Agreement "),
Provider agreed to provide certain services and Council agreed to reimburse Provider for those
services in program entitled Latchkey After School Program, and
WHEREAS, the parties, pursuant to the terms of this Agreement, have decided to modify
and extend the Original Agreement.
WITNESSETH:
IN CONSIDERATION of mutual agreements hereinafter contained, the parties intending
to be legally bound hereby agree as follows:
1. The Original Agreement is hereby modified by amending paragraph 1 thereof to read
as follows:
The Council agrees to reimburse to the Provider sums up to $59,519.00 for provision
of services described in Exhibit "A" (consisting of the Program Evaluation Model)
attached hereto and made a part hereof; composite Exhibit "B" (consisting of the
Council's Budget Forms A, Al and B submitted by Provider) attached hereto and
made a part hereof; and Exhibit "C" (consisting of the Budget Summary Form)
attached hereto and made a part hereof It is expressly understood and agreed, by and
between the parties, that the services to be rendered hereunder by the Provider shall
be provided in compliance with all terms and conditions set forth in the Exhibits "A ",
"B". and "C" and with the Conditions of Award attached hereto and made a part
hereof as Exhibit "D ", as well as the terms and conditions of this document. The
attached Exhibits to this Agreement shall control over any inconsistent provisions in
the Exhibits attached to the Original Agreement.
2. The Original Agreement is hereby modified by amending paragraph 3c thereof to read
as follows:
c. To submit, upon completion of this Agreement, a GAO Standard Financial and
Compliance Audit ( "the Audit "), complete with management letter. within 180
days of the Provider's fiscal year end. In the event that Provider's fiscal year end
occurs prior to the completion of the term of this Agreement, Provider will supply
Contract #: 01 -102 -4
Governmental Extension Agreement
Page: 2
the Audit and accompanying management letter for each of the Provider's fiscal
years occurring during the term of this Agreement, each such audit and
management letter to be provided within 180 days of Provider's fiscal year end.
3. The Original Agreement is hereby modified by amending paragraph 14 thereof to read
as follows:
14. Payments for services rendered pursuant to this Agreement shall be made to the
Provider monthly on a reimbursement basis. Provider shall submit an invoice to
the Council by the 10th day of each month following the month in which the
services were provided. The invoice will include documentation reflecting all
expenditures made by the Provider under this Agreement, in whatever form
reasonably required by Council. Subject to the availability of funds, the Council
will provide reimbursement to the Provider within 45 days after receipt of the
invoice. Provider shall submit a final invoice to the Council no later than October
31, 2002 (with appropriate documentation). The Council will not reimburse
Provider for any expenditures made by Provider under this Agreement that are
submitted after October 31, 2002.
4. The Original Agreement is hereby modified by amending paragraph 20 thereof to
read as follows:
20. The Council may assess a charge amounting to five (5 %) percent of the Provider's
current month's request to the Council for reimbursement for each month that a
program is out of compliance with the timely submission of fiscal and
programmatic data as required by Sections 3c, 9, 10, and 14 of this Agreement.
At the discretion of the Program Review Committee a $10.00 per day charge may
be added to the 5% charge for items not submitted within 60 days of the original
due date. This charge may also apply if the program does not provide the Council
with current copies of the following documents:
A. Certificates of Insurance
B. License(s) to Operate Agency /Program
C. Sales Tax Exemption Certificate
D. Other items identified in the Conditions of Award"
5. Except as otherwise modified herein, the Original Agreement shall remain in full
force and effect.
F \WORD \2001 -02 Funding Process \GOV 1 EXT — original 1998 doc 09/19/01 2 21 PM
Contract #: 01 -102 -4
Governmental Extension Agreement
Page: 3
IN WITNESS WHEREOF. the parties have caused this Agreement to be executed by
their undersigned duly authorized representatives.
City of Boynton Beach/Department of Leisure Services
BY: /l.,,.v • DATE: OCTOBER IL, (loot
Gercd - ER.oeni nq
Print Name J
M A ■O>r APPROVED A. TO F M:
P rint Title / , (IIC
CITY PTIORNEY
Children's Services Council of Palm Beach County
BY: � f lam— � — DATE:
Gaetana D. Ebbole, Chief Executive Officer
Approved As To Form & Legal Sufficiency
BY: -- , "A
Thomas A. Sheehan, III
Attorney for Children's Services Council
of Palm Beach County
F \WORD \2001 -02 Funding Process \GOV 1 EXT — original 1998 doc 09/19/01 2 21 PM
Exhibit "q
1 • Program Evaluation Model
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
2001 -2002
PROGRAM EVALUATION MODEL
AGENCY: City of Boynton Beach Leisure Services Department
PROGRAM: Latchkey After School Program
CONTRACT NO.: 102
GOALS:
1. To provide opportunities for all elementary-age children in out -of- school care to develop interests, skills and knowledge in a vat i� . _ auto << -dill nurturing
relationships with adults.
2. To provide affordable, quality school -age child care to low- income and working families.
EVALUATION PROCESSES EVALUATION OUTCOMES
Inputs Activities Initial Intermediate Long -Term
Site Program services ',yin be offered: 1 Children will have increased 1 Program continues to improve
Rolling Green Elementary after school for four hours access to a variety of learning or maintain standards of
School Monday through Friday experiences. (RFP, Activities quality demonstrated by
550 Miner Road on teacher planning days, school Al -A7, B1) NSACA scores (RFP,
Boynton Beach, FL 33435 for holidays, and for eight weeks 2. Program will evidence an Activities A1-A7, B1 -B3)
After School during the summer for at least improvement in NSACA
Various City- Sponsored Sites nine hours per day, on partial scores. (RFP, Activities Al-
for Summer school days during the time A7, Bl )
school would have been in
Staff session, in addition to the regular
3 PT Recreation Specialists four hours of service
1 PT Clerk
Targeted Population Program will
Resources serve
NSACA Guidelines for School- a 100 children per day (after
Age Child Care school), 50 children per day
In -Kind Contribution by City of (summer)
Boynton Beach of 1 FT b 120 children annually,
Supervisor 1I position, maximum
Substitute Staff as c. the age range of children will
necessary, all Program be five to twelve years
sus slies attendin elementa school
1
\\NTSERVI\DATA \Word\2001 - 2002\2001 -2002 Program Models \102 Boynton Bch Latchkey doc
08/15/01
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
2001 -2002
PROGRAM EVALUATION MODEL
AGENCY: City of Boynton Beach Leisure Services Department
PROGRAM: Latchkey After School Program
CONTRACT NO.: 102
EVALUATION PROCESSES EVALUATION OUTCOMES
Inputs Activities Initial Intermediate Long -Term In-Kind Contribution by d. children during academic
Palm Beach County year and/or summer program
School District of 2 e children with special needs,
Teacher Assistants with who will be included in
special needs training, 5 activities and outings in the
classrooms, playing fields, least restrictive manner
and cafeteria and media possible
room by request f children with a staff to child
Out -of- School Consortium ratio not to exceed 1 to 20
Modules
Community Volunteers, Program will provide:
including Americorps and A. REQUIRED RFP
RSVP Seniors ACTIVITIES:
I Care conflict resolution 1 Physical activities
curriculum 2 Creative arts, cultural activi-
ties, crafts and dramatic play
3 Quiet activities including, but
not limited to: homework
completion, reading, board
games, listening to music,
conversation and discussion
4. Academic support through
homework assistance and
literacy activities including
an average of two (2)
reading volunteers weekly,
and School District
2
\ \NTSERVI\DATA \Word\2001 - 2002\2001 -2002 Program Models \102 Boynton Bch Latchkey doc
08/15/01
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
2001 -2002
PROGRAM EVALUATION MODEL
AGENCY: City of Boynton Beach Leisure Services Department
PROGRAM: Latchkey After School Program
CONTRACT NO.: 102
EVALUATION PROCESSES EVALUATION OUTCOMES
Inputs Activities Initial Intermediate Long -Term
supplied Teacher
Assistants, who will be
available to a list
participants with special
needs
5 Enrichment and hands -on
activities developing higher -
level thinking and reasoning
skills
6 Access to computers and
technology
7 Opportunities to develop
communication and
socialization skills
B. PROGRAM- SPECIFIC
ACTIVITIES
1 Out -of- School Consortium
Modules will be offered
monthly
2. Parent involvement activities
Including Parent Orientation
and Open House Annual
Parent survey.
3. Quarterly Meetings will be
held with Rolling Green staff
and administration to
3
\ \NTSERV \DATA \ Word \200I - 2002\2001 -2002 Program Models \102 Boynton Bch Latchkey doc
08/ 15/01
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
2001 -2002
PROGRAM EVALUATION MODEL
AGENCY: City of Boynton Beach Leisure Services Department
PROGRAM: Latchkey After School Program
CONTRACT NO.: 102
EVALUATION PROCESSES EVALUATION OUTCOMES
Inputs Activities Initial Intermediate Long -Term
maintain ongoing
communication regarding
after school program
4
\ \NTSERVI \DATA \Word\2001 - 2002 \2001 -2002 Program Models \102 Boynton Bch Latchkey doc
08/15/01
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
2001 -2002
PROGRAM EVALUATION MODEL
AGENCY: City of Boynton Beach Leisure Services Department
PROGRAM: Latchkey After School Program
CONTRACT NO.: 102
PROCESS MEASUREMENTS OUTCOME MEASUREMENTS
Inputs Activities Initial Intermediate Long -Term
Check if the following are in Program Services. Program 1 Program will provide to 1 Increase on NSACA scores as
place_ will report any variation in Program Specialist summary rated by provider and Program
staff program hours as specified report on activities reflecting Specialist
site by model requirements the opportunities offered
resources Targeted Population: 2 Six months base line data
Program will report.
a the number of children
served daily, the number of
days attended by each child
b the number of children
served annually
c the age range of children
served; the grade level of
children served
d the length of time each child
remains in the program
e the number of children
identified with special needs
f the staff to child ratio
1 Program Services -
A REQUIRED ACTIVITIES
Program will report:
Al -3 activities available to
children
A4 the number of children
assisted with homework
5
VvNTSERV1 \DATA \Word\2001 - 2002V2001 -2002 Program Models \102 Boynton Bch Latchkey doc
MI 5/01
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
2001 -2002
PROGRAM EVALUATION MODEL
AGENCY: City of Boynton Beach Leisure Services Department
PROGRAM: Latchkey After School Program
CONTRACT NO.: 102
PROCESS MEASUREMENTS OUTCOME MEASUREMENTS _
Inputs Activities Initial Intermediate Lon .-Term
completion each day, the
number of reading
volunteers each day; and,
the number of children
with special needs
assisted by school - district
supplied Teacher
Assistants
A5 -7: activities available to
children
B PROGRAM - SPECIFIC
ACTIVITIES
Program will count.
1. the number and types of
modules offered
2 the number of parents
attending Orientation
and Open House. Result
of Parent survey.
3 the number of meetings
with Rolling Green staff
and administration
6
\ \NTSERV I \DATA \ Word \2001 - 2002 \2001 -2002 Program Models \102 Boynton Bch Latchkey doc
08/15/01
CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY
2001 -2002
PROGRAM EVALUATION MODEL
AGENCY: City of Boynton Beach Leisure Services Department
PROGRAM: Latchkey After School Program
CONTRACT NO.: 102
DATA SOURCE
PROCESS MEASUREMENTS OUTCOME MEASUREMENTS
Inputs Activities Initial Intermediate Long -Term
Site. Program Services: 1 Activities Summary Report to I NSACA Guidelines
Site Visit Observation in written format to Program Program Specialist
Personnel Records Specialist 2 Instrument will be developed
Targeted Population with PS
Staff a Attendance Log, Tracking Form
Site Visit Observation b. IDF/Termination Log /Track-
ing Form/Attendance Log
Resources c IDF/Tracking Form
Site Visit Observation d. IDF/Termination Log
e Tracking Form
f Site Visit Observation;
Attendance Log and Staff
Attendance Records (to be
reviewed periodically by PS)
Activities.
A 1 -3. Weekly Activities
Calendar
A4 Tracking Form, Attendance
Log
A5 - 7: Weekly Activities
Calendar
B I Weekly Activities Calendar
B2• Survey results to PS;
Tracking Form
133 meeting minutes List of
attendees PS
7
\ \NTSERV \DATA \Word\200I - 2002 \2001 -2002 Program Models\102 Boynton Bch Latchkey doc
08/15/01
Exhibit "B"
1. Form A: Program Budget Narrative
2. Form A -1: Personnel Budget Narrative
3. Form B: Program Budget
by Funding Source
Page 1 of _
FORM A: INDIVIDUAL PROkiRAM BUDGET NARRATIVE
FOR FUNDER Children's Services Council of Palm Beach County
Agency Name: The City of Boynton Beach Proposed Budget for Funding Period 10/01/2001 to 09/30/2002
Program Name: Boynton Beach Latchkey Afterschool Program
REQUESTED
REVENUES AMOUNT
1 Funds from Government Sources Children's Services Council $59.519
The City of Boynton Beach $42.247 $59,519
The Palm Beach County School Board $18.000
2 Foundations
3 Other Grants
4 Fund Raising
5 Contributions /Legacies /Bequests
6 Membership Dues
7 Program Service Fees and Sales to the Public School year. $25,057
Spring Break. $450
Summer Program $8 800 Total $34.307
8 Investment Income
9 In Kind
The City of Boynton Beach $14,862
Palm Beach County School Board $55.119
10 Miscellaneous Revenue
11 Total Revenue $224,054 $59,519
Page 2 of
FORM A: INDIVIDUAL PROGRAM BUDGET NARRATIVE
FOR FUNDER Children's Services Council of Palm Beach County
Agency Name: The City of Boynton Beach Proposed Budget for Funding Period 10/01/2001 to 09/30/2002
Program Name: Boynton Beach Latchkey Afterschool Program
REQUESTED
EXPENDITURES AMOUNT
12 Salaries (1) Administrative Clerk $13.500 (2) Recreation Specialists _$ 23.440 year round 42,800
(1) Recreation Specialist 50% $5.860 year round TOTAL: $42,800
13 Employee Benefits
a FICA 0.0765 X 42,800 = $3.274 3,274
b. Fl Unemployment
c. Workers' Compensation
Flat Rate $1.057 1,057
d. Health Plan
e Retirement
14 Sub -Total Employee Benefits
4,331
15 Sub -Total Salaries & Benefits
47,131
16 Travel
a. Travel/Transportation Spring Break field trips $500 (program fees)
Summer Camp field trips (bus & driver) $3.555 City in Kind TOTAL: $4,055
b. Conferences /Registration/Travel
National and State Out of School Conference (C.S.C.) $1.500 $1,500
17 Sub -Total Travel $3,500 1,500
Page 3 of 5
FORM A: INDIVIDUAL PRO . .<AM BUDGET NARRATIVE
FOR FUNDER Children's Services Council of Palm Beach County
Agency Name: The City of Boynton Beach Proposed budget for Funding Period 10/01/2001 to 09/30/2002
Program Name: Boynton Beach Latchkey Afterschool Program
REQUESTED
EXPENDITURES AMOUNT
18 Building /Occupancy
a. Rent
b Depreciation
19 Communications /Utilities
a Telephone $713
Pager / telephone service at Rolling Green Elementary School $503
Cell phone $210 TOTAL: $713
b Postage & Shipping
f
c. Utilities (PowerlWater!Gas)
20 Sub -Total Communications /Utilities
$713 $713
21 Printing & Supplies
a Office Supplies Computer supplies _$200 (C.S C )
Office supplies $300 (city) $200
TOTAL: $500
b Program Supplies
First Aid Supplies, Janitorial Supplies, Toys, Games, Special Events, Uniforms ($3,901 - city),
Head phones,Pencils, Ditto pages, Educational toys, ($1,048 - parent fees) TOTAL: $4,149
c. Printing "'-
1f
22 Sub -Total Printing /Supplies
$5,299
$200
Page 4 of 5
FORM A: INDIVIDUAL PROGRAM BUDGET NARRATIVE
FOR FUNDER Children's Services Council of Palm Beach County
Agency Name: The City of Boynton Beach Proposed Budget for Funding Period 10/01/2001 to 09/30/2002
Program Name: Boynton Beach Latchkey Afterschool Program
REQUESTED
EXPENDITURES AMOUNT
23 Food Service
Summer Camp 0 65 X 50 children X 40 days = $1,300 + Friday special snacks $800 = $2.100 (C S $2,100
Daily delieverd snacks 0 065 each X 180 days = $11.700_ (program fees) TOTAL. $13,800
24 Other
a Professional Fees
Out -of- School Modules $4.288 (C S C) $4'288
Summer Program $2,164 (parent fees) TOTAL $6,452
b Insurance
c Building Maintenance
d Equipment Rental /Maintenance Copier $875 + Drum $232 + Toner $672 = $1.779 (parent fees)
Compac Deskpro S710 $1,800 + Printer $200 = $2,000 (C.S C) $2,000
TOTAL $ 3.779
e. Specific Assistance to Individuals
f Dues & Subscriptions
Highlights magazine / FSACC Membership dues $62 $62
g Training & Development
Workshops, seminars, inservices hours $500 (program fees) $1,000
Administrative credential training $1000_ (C.S.C) TOTAL $1,500
h. Awards & Grants
Page 5 of
FORM A: INDIVIDUAL PRO,..ZAM BUDGET NARRATIVE
FOR FUNDER Children's Services Council of Palm Beach County
Agency Name: The City of Boynton Beach Proposed Budget for Funding Period 10/01/2001 to 09/30/2002
Program Name: Boynton Beach Latchkey Afterschool Program
REQUESTED
EXPENDITURES AMOUNT
I. Sponsored Events
j. Payments to Affiliated Organizations
k Miscellaneous kJVERT1SICC� ?FOR 11E14 STAFF 150
H.R.S. License $150 for 25 children / $3.00 for each additional child ( 150 + 225) $ 525
25 Sub -Total Other
$ 7,875
26 Indirect Cost
The City of Boynton Beach $14,862
Palm Beach County School District $55.119.
27 Capital Expenses (Equipment)
28 Total Expenditures
$224,054 $59,519
ALL FINANCIAL INFORMATION ROUNDED TO NEAREST DOLLAR
Page —1_ of _l_
FORM A -1: PERSONNEL BUDGET NARRATIVE
FOR FUNDER: Children's Services Council of Palm Beach County
Agency Name: The City of Boynton Beach
Program Name: Boynton Beach Latchkey Afterschool Program Budget for Fiscal Year 10/0112001 to 09/30/2002
Note: Use additional sheets if necessary.
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)
% SALARY PERCENTAGE
OF AGENCY DATES NUMBER OF PER PAY OF TOTAL
PERSONNEL TIME SALARY FROM TO PAY PERIODS PERIOD SALARY AMOUNT TOTAL
Positions/Salaries 100 $11, 720 10/1/01 9/30/02 24 488.33 100 $11,720 $11,720
Recreation Specialist
Recreation Specialist
100 $11,720 10/1/01 9/30/02 24 488.33 100 $11,720 $11,720
Recreation Specialist* 100 $11 720 10/1/01 _ 9/30/02 24 488.33 ,, 50 $5,860 $5,860
Administrative Clerk 100 $13,500 10/1/01 9/30/02 24 562 5 100 $13,500 $13,500
Supervisor 80 $30,514 10/1/01 9/30/02 26 1173 0 City
Recreation Specialist 100 $9,463 10/1/01 9/30/02 20 473 0 Parent fees
SACC Worker 100 ' $9,000 10/1/01 9/30/02 20 450 0 P.B.S.B
SACC Worker 100 $9,000 10/1/01 9/30/02 20 450 0 P.B.S.B.
Sub -Total Salaries $42,800
(Figure should match Form A, Page 2 of 5)
*Recreation Specialist #3 - 50 %, $5,860 paid by program (parent) fees
Page 1 of 4
FORM B: INDIVIDUAL PROGRAM BUDGET
BY FUNDING SOURCES
Agency Name: The City of Boynton Beach
Program Name: Boynton Beach Latchkey Afterschool Program Funding Period 10/01/2001 to 09/30/2002
(1) (2) (3) (4) (5) (6) (7) (8) (9)
REVENUES C.S.C. City P B C.S.B Program Fees TOTAL
1 Funds from $59,519 $42,247 $18,000 $34,307 $154,073
Govt Sources
2. Foundations
3. Other Grants
4. Fund Raising
5. Contributions/
Legacies /Bequests
6 Membership Dues
7 Program Srvice
Fees /Sales to Public
8 Investment Income
9 In -Kind $14,862 $55,119 69,981
10. Miscellaneous
11. Total Revenue $59,519 $57,109 $73,119 $34,307 $ $ $ $224,054
Page 2 of 4
FORM B: INDIVIDUAL PROGRAM BUDGET
BY FUNDING SOURCES
Agency Name: The City of Boynton Beach
Program Name: Boynton Beach Latchkey Afterschool Program Funding Period 10/01/2001 to 09/30/2002
(1) (2) (3) (4) (5) (6) (7) (8) (9)
EXPENDITURES C.S.C. City P.B.S.B. Program Fees TOTAL
12. Salaries $42,800 $30,514 $14,000 $15,323 $102,637
13. Employee Benefits:
a. FICA $3,274 $2,334 $1,071 $1,172 $7,851
b. Florida Unemployment
c Workers' Compensation $1,057 $121 $1,429 $121 $2,728
d. Health Plan $4,024 $1,500 $5,524
e. Retirement $1,053 $1,053
14. Sub -Total Employee $4,331 $7,532 $4,000 $1,293 $17,156
Benefits
15. Sub -Total Salaries/ $47,131 $38,046 $18,000 $16,616
$119,793
Benefits
16. Travel
$500 $500
a. Travel/Transportation
b. Conferences/ $1,500
Registration/Travel 1,500
17. Sub -Total Travel $1,500 $500 2,000
18. Building /Occupancy
a. Rent
Page 3of4
FORM B: INDIVIDUAL PROGRAM BUDGET
BY FUNDING SOURCES
Agency Name: The City of Boynton Beach
Program Name: Boynton Beach Latchkey Afterschool Program Funding Period 10/01/2001 to 09/30/2002
( (2) ( ( ( ( ( ( (9)
EXPENDITURES C S.C. City P.B.S.B. Program Fees TOTAL
b Depreciation
19. Communications/
Utilities $713 $713
a. Telephone
b Postage & Shipping
•
c. Utilities
(Power/Water /Gas)
20. Sub -Total $713 $713
Communications /Utilities
'21. Printing & Supplies
$200 $300 $500
a. Office Supplies
b Program Supplies $3,901 $1,048 $4,949
c. Printing
22. Sub -Total Printing/ $200 $4,201 $1,048 $5,449
Supplies
23. Food Service $2,100 $11,700 $13,800
24. Other
$4,288 $2,164 $6,452
a. Professional Fees
b Insurance
c. Building Maintenance
Page 4 of 4
FORM B: INDIVIDUAL PROGRAM BUDGET
BY FUNDING SOURCES
Agency Name: The City of Boynton Beach
Program Name: Boynton Beach Latchkey Afterschool Program Funding Period 10/01/2001 to 09/30/2002
(1) (2) (3) (4) (5) (6) (7) (8) (9)
EXPENDITURES C.S.C. City P.B.S.B. Program Fees TOTAL
d. Equipment Rental/ $2,000 $1,779 $3,779
Maintenance
e. Specific Assistance to
Individuals
$62 $62
f. Dues & Subscriptions
g. Training & Development $1,000 $500 $1,500
h. Awards & Grants
I. Sponsored Events
j. Payments to Aff.
Organizations
525 525
k. Miscellaneous
25. Sub -Total Other 7875 $4,443 2
1,318
26. Indirect Costs $14,862 $55,119 $69,981
27. Capital Expenses
(Equipment)
28. Total Expenditures $ 59 $57,109 $73,119 $34,307 $ $ $ $224,054
All Financial Information Rounded to Nearest Dollar
Exhibit "C•.
1. Budget Summary Form
BUDGET SUMMARY FORM
2001 -2002 Base Application
Agency Funded
Agency Name: The City of Boynton Beach by CSC Since: 1989
Program Funded
Program Name: Boynton Beach Latchkey Afterschool by CSC Since: 1989
Program
Total Clients (Program)
Select 1 Capacity 100 Children X Families
Employees Funded by CSC (FTE) 3.5
FISCAL INFORMATION
2000 -2001 2001 -2002 $
BUDGET _ BUDGET CHANGE CHANGE
'ROGRAM
CSC Funds $ 55,886 $ 59,519 '$ 3,633 6. %
Total Program Budget $ 205,737 $ 224,054 $ 18,317 8. 9 %
CSC % of Program Budget 27.2 % 26.6 % • 6
AGENCY
Total Agency Budget $ 2.433.07R $ 7.4R»41 j$ 5(1,463 2 j
Total CSC Funds (Agency) 55,88B 59, 519 3,633 6.5
CSC % df Agency Budget 2.3 % 2 . 4 % • 1
FOR CSC USE ONLY:
CSC Cost per Client $ 5Q5.19
(Capacity, Children, Family)
Instructions
1 Complete agency and program name and indicate date when CSC first funded each.
2 Give number of clients to be served by the CSC funded program by selecting only one of either
capacity or children or families.
3 Complete FTE's funded by CSC by adding percent of funded positions (whole or part) as noted in
column 8 of Form A -1. Note 100% = 1 FTE.
4 Complete other fiscal information for your program and agency giving comparison with previous year,
dollar change and percentage change.
5 Leave section "For CSC Use Only" blank
Exhibit "0"
1. Conditions of Award
CONTRACT 01 -102
AGENCY: City of Boynton Beach
PROGRAM: Latchkey After School Program
CONDITIONS OF AWARD
I. PROGRAMMATIC
A. Issues or information to be furnished or resolved within sixty (60) days of
execution of contract:
N/A
B. Conditions to be observed throughout contract:
1. The program is to serve latchkey children who are of elementary- school age.
Latchkey children are defined as having parents or guardians who work or who
are otherwise not regularly available to provide supervision during out -of- school
hours; i.e., 3:00 to 6:00 PM, summer, school holidays, and partial days.
2. Representatives of all programs receiving funding through the Council 1998 -99
RFP will become members in good standing of the Palm Beach County Out -of-
School Consortium.
3. A designated provider representative(s) will attend and participate in monthly
provider meetings which are held by the Council's staff
4. All staff funded through the Council who have direct contact with children must
complete ten hours of annual in- service training in Developmentally Appropriate
Practices. This is in addition to the training required by licensing
5. Providers receiving funding from CSC need to have a Disaster Plan in place to
protect staff, and property, and to ensure the program's ability to continue
essential functions for the community.
6. Programs funded through CSC will make every effort to obtain staff that have
the cultural competence and language skills to work successfully in the
community with the population being served
7. All staff working in CSC funded programs are to follow the child abuse reporting
requirements under Florida law.
F \Word\2001 - 2002\2001 -2002 Funding Process \Conditions of Award\102 City of BB Latchkey doc
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CONTRACT 01 -102
AGENCY: City of Boynton Beach
PROGRAM: Latchkey After School Program
1I. FISCAL
A. Issues or information to be furnished or resolved within sixty (60)
days of execution of contract.
N/A
B. Conditions to be observed throughout contract.
1 To encourage parents and clients to be responsible partners, Provider agrees
to require a minimum fee for services according to one or more of the following
standards.
a PBC School Readiness Coalition Subsidized Child Care Parent Fee
Schedule or,
b PBC School Readiness Coalition Parent Fee Schedule with
modifications to the daily rate, which are approved in writing by the Council
staff or,
c. A sliding fee scale in a format approved, in writing, by the Council staff.
2. If any fees are generated by the Council's funded program in excess of the
amount budgeted, the Provider will notify the Council staff of the excess
revenues and plans to expend such fees. The Provider agrees to prioritize the
use of excess fees in the following order:
a Increase the number of clients attending the program within licensed
capacity.
b Purchase those items which would be considered "enhancements" to
the service being provided in order to improve the quality of the
program.
c. Reduce the Council's funding by the amount of the excess fees received.
3. All fees generated by the Council funded program will be recorded in a
separate revenue account.
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