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R15-089 1 RESOLUTION NO. R15 -089 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, APPROVING AND AUTHORIZING THE CITY 5 MANAGER TO SIGN TASK ORDER NO. R13- 063 -07 WITH CH2M 6 HILL FOR PROFESSIONAL HYDROGEOLOGICAL SERVICES 7 i TO SUPPORT CLASS I INJECTION WELL AND ASR WELL 8 PERMITTING IN ACCORDANCE WITH THE AWARD OF 9 RFQ029- 2821- 13/DJL "HYDROGEOLOGICAL CONSULTING 10 SERVICES" IN AN ESTIMATED AMOUNT OF $29,459.36; AND 11 PROVIDING AN EFFECTIVE DATE. 12 13 ' WHEREAS, CH2M Hill Engineers has successfully worked with Utilities staff to 14 provide professional services on an as- needed basis to support the City's permitting and 15 testing requirements; and 16 WHEREAS, CH2M's scope of work under this Task Order will consist of two 17 separate tasks such as; pre - application services for the ASR system in preparation for 18 operational permitting in 2016; and technical services supporting the Injection Well Operation 19 Permit renewal; and 20 WHEREAS, staff is recommending that t he City Commission approve Task Order g Y pp 21 R13 063 - with CH2M HILL for professional hydrogeological services to support Class I 22 injection well and ASR well permitting in accordance with the award of RFQ 029 - 2821- 23 13/DJL "HYDROGEOLOGICAL CONSULTING SERVICES" in an estimated cost of 24 $29,459.36. 25 ! NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 26 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 27 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 28 being true and correct and are hereby made a specific part of this Resolution upon adoption 29 hereof. 30 Section 2. The City Commission of the City of Boynton Beach, Florida does C: \Users\prainitolMppData \Local \Microsoft \Windows \Temporary Internet Files\ Content. IES\ QXD1PCBU \CH2M_Hill_Task_Order_R13 - 063 -07 doe 1 hereby approve and authorize the City Manager to sign Task Order R13- 063 -07 with CH2M 2 HILL for professional hydrogeological services to support Class I injection well and ASR well 3 permitting in accordance with the award of RFQ 029 - 2821- 13/DJL "HYDROGEOLOGICAL 4 CONSULTING SERVICES" in an estimated cost of $29,459.36, a copy of which is attached 5 hereto as Exhibit "A ". 6 Section 3. This Resolution shall become effective immediately upon passage. 7 PASSED AND ADOPTED this 18 day of August, 2015. 8 CITY OF BOYNTON BEACH, FLORIDA 9 10 ; YES NO 11 12 ' Mayor — Jerry Taylor ✓ 13 14 Vice Mayor — Joe Casello V 15 16 ! Commissioner — David T. Merker 17 18 Commissioner — Mack McCray ✓ 19 f ✓ 20 Commissioner — Michael M. Fitzpatrick 21 22 23 VOTE 0 24 25 ATTEST: 26 27 V �` • 28 ° 29 Jan t M. Prainito, MMC 30 ' Clerk 31 G`T *SAO t 32 A 33 34 I Is + to Sea k 35 T \ ,ANY. a-:�`..:✓ C:\ Users\ prainitoilAppData \Local\Microsoft\Windows \Temporary Internet Files \Content.1E5 \QXD1 PCBU \CH2M_Hill_Task_Order_R13- 063- 07.doc Task Order No. R13- 063 -07 eR Is -089 Professional Hydrogeologic Services to Support Class Injection Well and ASR Well Permitting Background The City renewed the construction and testing permit for Aquifer Storage and Recovery (ASR) Well -2 in 2012, with a 5 year duration (FDEP File # 0196693- 004 -UC). However, there is no "timely submittal" when applying for an operation permit. The City also operates a second Class V, Group 7, ASR well at the East Water Treatment Plant, ASR -1, which has been operating under a letter of authorization since 1992. The renewed construction and testing permit for ASR -1 presents the construction and operating characteristics for both ASR wells, and in consideration of the wells' shared storage zone, one well is acknowledged as the defacto monitoring point for the other. Furthermore, the FDEP has previously recommended that ASR -1 operate under an operation permit, consistent with the current regulatory framework. Therefore, in the interest of obtaining an operation permit for both ASR -2 and for ASR -1, with enough time to address any regulatory concerns, the City wishes to begin those discussions with FDEP now. Additionally, the City's Class I Injection Well Operation Permit (FDEP File # 0178213 - 003 -UO) expires February 13, 2016. The City must submit a permit renewal application no later than 60 days prior to the expiration date of the current permit. The City therefore wishes to prepare a permit renewal application for submittal to FDEP no later than November 2015. Provided the application is submitted timely, in accordance with Rule 62 -528, F.A.C., the injection well system will remain in compliance. CH2M HILL Engineers, Inc. (CH2M) has successfully worked with Utility staff to provide professional services on an as- needed basis to support the City's permitting and testing requirements. CH2M proposes to provide these services on an as- needed basis to provide technical support for the described permitting efforts. CH2M's scope of work under this Task Order will consist of two separate tasks: 1. Pre - application services for the ASR system in preparation for operational permitting in 2016; and 2. Technical services supporting the Injection Well Operation Permit renewal. B. Scope of Services The scope of services included in this authorization for each of the two tasks identified above are as follows: 1. ASR Pre - Application Services a. Data and Operations Review i. Review of operational flows and water quality from both ASR -1 and ASR -2, including informal correspondence with Utilities Management and staff. ii. A brief Technical Memorandum (TM) summarizing findings from the data review. This TM is intended as an internal reference for the City in preparation for both pre - application regulatory discussion and application requirements. b. Meetings: i. One meeting at the plant to review operational procedures and to review operational and monitoring data with Utility staff; ii. One follow -up meeting with Utilities management to discuss permitting strategy; iii. One meeting with FDEP in Tallahassee to discuss permitting approach for both ASR -1 and ASR -2. iv. One follow -up meeting with the SFWMD and /or FDEP in preparation for permitting in 2016. The intent of the data review and meetings is to prepare for the 2016 operational permitting process in alignment with FDEP. The permit should allow the City to continuing to maintain operations at both wells in accordance with the City's Water Use Permit, balance water demand, preserve public health, and mitigate potentially conflicting monitoring or operational conditions. The City may be requested by FDEP to conduct additional cycle testing or monitoring in 2016 in preparation for permitting. CH2M can assist with additional testing not included in this scope if authorized by the City. 2. Injection Well Operation Permit Renewal CH2M will prepare the application and supporting material, which will consist of an application document that includes the following supporting material, as required by FDEP: 1. An updated map showing the location of the injection wells or well field area for which a permit is sought and the applicable area of review. Within the area of review, the map must show the number or name, and location of all producing wells, injection wells, abandoned wells, dry holes, surface bodies of water, springs, public water systems, mines (surface and subsurface), quarries, water wells and other pertinent surface features including residences and roads. The map should also show faults, if known or suspected. Only information of pubic record and pertinent information known to the applicant is required to be included on this map. 2 2. A tabulation of data on all wells within the area of review which penetrate into the injection zone, confining zone, or monitoring zone. Such data shall include a description of each well's type, construction, date drilled, location, depth, record of plugging and /or completion, and any additional information the Department may require. 3. Maps and cross sections indicating the general vertical and lateral limits within the area of review of all underground sources of drinking water, their position relative to the injection formation and the direction of water movement, where known, in each underground source of drinking water which may be affected by the injection. 4. Maps and cross sections detailing the hydrology and geologic structures of the local area. 5. Generalized maps and cross sections illustrating the regional geologic setting. 6. Contingency plans to cope with all shut -ins or well failures, so as to protect the quality of the waters of the State as defined in Rule 62 -3 and 62 -520, F.A.C., including alternate or emergency discharge provisions. 7. For wells within the area of review which penetrate the injection zone but are not properly completed or plugged, the corrective action proposed to be taken under Rule 62- 528.300(5), F.A.C. 8. A certification that the applicant has ensured, through a performance bond or other appropriate means, the resources necessary to close, plug or abandon the well as required by Rule 62- 528.435(9), F.A.C. The injection well application package will include documents summarizing: • All available logging and testing program data and construction data on the well or well field; • A satisfactory demonstration of mechanical integrity for all wells pursuant to Rule 62- 528.300(6), F.A.C.; • The actual operating data, including injection pressures versus pumping rates where feasible, or the anticipated maximum pressure and flow rate at which the permittee will operate, if approved by the Department; • The actual injection procedure; • The compatibility of injected waste with fluids in the injection zone and minerals in both the injection zone and the confining zone; • The status of corrective action on defective wells in the area of review; • Record drawings, based upon inspections by the engineer or persons under his direct supervision, with all deviations noted; • Certification of completion submitted by the engineer of record; • An updated operation manual including emergency procedures; • Proposed revisions to the monitoring program or data to be submitted; and, • Proposed plugging and abandonment plan pursuant to Rule 62- 528.435(2), F.A.C. 3 C. Assumptions This estimated cost is based on the following assumptions: • A Florida licensed professional engineer from the City Utilities Department will sign and seal the permit application for the Class I injection well. • The operation permit renewal application for the Class I injection well will include some components by reference, such as the certificate of completion, Completion Report and data therein, since the City has renewed this permit previously on multiple occasions. • The operation permit renewal application for the Class I injection well does not include an updated O &M manual. It is assumed that the City has maintained and will continue to comply with the permit requirements for maintaining a current O &M manual at the West Plant. • The City will provide a recent (less than 1 yr old) injectate water quality analysis meeting the current FDEP list of parameters for re- permitting. Any additional analysis will be the responsibility of the City. • The FDEP permit renewal application fee of $10,000 will be paid by the City. • Additional services not included in this proposal will require an amendment to this Scope of Services. • The City will provide the electronic (Excel format) operational and monitoring data to CH2M for both the ASR well and the Class I injection well. • This scope of work does not include the ASR well system operation permit application. ASR permit application services will require a separate authorization, the scope for which will be more clearly defined by the preliminary activities included in this Task Order. • The operation permit renewal application for the Class I injection well will be submitted electronically, consistent with current FDEP guidance. • This Task Order includes one formal or informal response to a Request for Additional Information (RAI) from FDEP for the Class I injection well permit application. D. Contract Reference This Task Order shall be performed under the terms and conditions described within the Agreement titled Hydrogeological Consulting Services, dated August 19, 2013, between the CITY of Boynton Beach and CH2M Hill Engineers, Inc. 4 E. Compensation Compensation by the CITY to CH2M Hill Engineers, Inc. will be on a time and materials basis in accordance with the above - mentioned Agreement. The estimated compensation for the services described in this Task Order is $29,459.36 as shown in Table 1. TABLE 1. TASK HOURS RATE TOTAL 1. ASR Pre - application Services Office 4 $86.22 $ 344.88 Jr Engineer 10 $90.00 $ 900.00 Sr Technologist 24 $191.87 $ 4,604.88 Sr Hydrogeologist 48 $155.00 $ 7,440.00 Expenses $ 600.00 SUBTOTAL $ 13,889.76 2. Injection Well Operation Permit Renewal Office 12 $86.22 $ 1,034.64 Jr Engineer 40 $90.00 $ 3,600.00 Sr Technologist 8 $191.87 $ 1,534.96 Sr Hydrogeologist 60 $155.00 $ 9,300.00 Expenses $ 100.00 SUBTOTAL $ 15,569.60 TOTAL $ 29,459.36 F. Schedule ASR Services: A review of ASR operations and data will be scheduled within one month of receiving the data from the City. The meeting with FDEP will be scheduled at a time convenient for the City in the 2015 calendar year. The Class I injection well permit application must be submitted by the City no later than December 15, 2015. CH2M will provide supporting geologic /hydrogeologic documentation to the City no later than November 30, 2015. 5 G. Authorization APPROVED BY: CITY OF BOYNTON BEACH, FLORIDA By: **ROVED AS TO RMS #P 1� ' / n� ATTORN Dated this _ �Z x • 1 28th day of August, 2015 SUBMITTED BY: CH2M HILL Engineers, INC. i ll 11 By: Matthew B. Alvarez, PE Vice President and Area Manager Dated this 23 day of July , 2015 6