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R14-049 II 1 RESOLUTION NO. R14 -049 2 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A VENDOR AGREEMENT WITH SAN FRANCISCO PUFFS AND STUFF, INC., FOR CONCESSIONAIRE SERVICES FOR THE 4 OF JULY EVENT; AND PROVIDING AN EFFECTIVE DATE. 1 11 WHEREAS, a Request for Quotation Q-050-2710-14/JMA was issued for tI ' 12 Concessionaire Services for the 4 of July Fireworks event; and 13 WHEREAS, the City received two qualified quotations with San Francisco Puffs and 14i Stuff, Inc., proposing the highest percentage of gross sales after sales tax; and 15 WHEREAS, upon recommendation of staff, the City Commission has determined 16 that it is in the best interests of the residents of the City to approve a Vendor Agreement with 17 ! San Francisco Puffs and Stuff, Inc., for concessionaire services for the 4 of July Event to be 1: held at Intracoastal Park and authorizes the City Manager to enter into a Vendor Agreement 1 • ( wherein the City will receive a fee of 25% of gross sales after sales tax. 20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 21 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 22 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 23 being true and correct and are hereby made a specific part of this Resolution upon adoption I � 24! hereof. 25 Section 2. The City Commission of the City of Boynton Beach, Florida does 26 hereby approve a Vendor Agreement with San Francisco Puffs and Stuff, Inc., for 271 concessionaire services for the 4 of July Event to be held at Intracoastal Park and authorizes 28 the City Manager to enter into a Vendor Agreement wherein the City will receive a fee of \\Apps3 Cit Cbb\Auto \Data\214 \Items\205 \3033 3909\ Reso_ - July 4th Vendor_Agreement Doc 4 II E 1 25% of gross sales after sales tax, a copy of which is attached hereto as Exhibit "A ". 2 Section 3. This Resolution shall become effective immediately upon passage. 3 4 PASSED AND ADOPTED this 17 day of June, 2014. 5 6 CITY OF BOYNTON BEACH, FLORIDA 7 8 9 i.I1 10 ay or — J/ Tay dr 11 12 1 ' 13 /` ► • • 14 Vi e Mayor — J Casello 16' 161 1, 16 Commissioner — David T. Merker 191 201 21 2Z . �� ,. lone ► 1 c Mc . ay 231 241 4 251 261 j Commissioner — Michael M. Fitzric 2 ATTEST: � • 3I ( Jo t M. Prainito, MMC, 31 ' ty Clerk 3• ' I 1 \\Apps3 City Cbb\Auto \Data\214 \Items\205 \3033 \3909 \Retio - luly 4th Vendor Agreement Doc ' l R '4 -o VENDOR AGREEMENT THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to as "the City ", and SAN FRANCISCO PUFFS AND STUFF, INC. hereinafter referred to as "the Vendor ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1 PROJECT DESIGNATION. The Vendor has been awarded the food and beverage concession rights for the July 4' 2014 Fireworks Event to be held at the Intracoastal Park, 2240 N. Federal Highway, Boynton Beach, FL 33435 2 SCOPE OF SERVICES. Vendor agrees to perform the services, identified on Exhibit "A" attached hereto and incorporated herein by reference, including the provision of all labor, materials, equipment and supplies. No modifications will be made to the original scope of work without the written approval of the City Manager or her designee. 3 PAYMENT The Vendor shall pay the City of Boynton a fee of Twenty -five Percent (25 %) of the Gross Sales (after sales tax) from the July 4, 2014 Event. Gross sales to include all food and beverage concessions 4 COMPLIANCE WITH LAWS. Vendor shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement 5. INDEMNIFICATION. Vendor shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to persons, including injuries, sickness, disease or death to Vendor's own employees, or damage to property occasioned by a negligent act, omission or failure of the Vendor 6. INSURANCE The Vendor shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and $1,000,000 aggregate for personal injury, and $1,000,000 per occurrence /aggregate for property damage, and professional liability insurance in the amount of $1,000,000 per occurrence to 2 million aggregate with defense costs in addition to limits Said general liability policy shall name the City of Boynton Beach as an "additional named insured" and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this agreement. 7 INDEPENDENT CONTRACTOR. The Vendor and the City agree that the Vendor is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Vendor nor any employee of Vendor shall be entitled to any benefits accorded City employees by virtue of the services provided under this agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Vendor, or any employee of Vendor 8. COVENANT AGAINST CONTINGENT FEES. The Vendor warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Vendor, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Vendor, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee 9 DISCRIMINATION PROHIBITED. The Vendor, with regard to the work performed under this agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 10. ASSIGNMENT. The Vendor shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City 11 NON - WAIVER. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision 12 TERMINATION a The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Vendor. b In the event of the death of a member, partner or officer of the Vendor, or any of its supervisory personnel assigned to the project, the surviving members of the Vendor hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Vendor and the City, if the City so chooses. 13 DISPUTES. Any disputes that arise between the parties with respect to the performance of this Agreement, which cannot be resolved through negotiations, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be construed under Florida Law. 14 NOTICES Notices to the City of Boynton Beach shall be sent to the following address: City of Boynton Beach P O Box 310 Boynton Beach, FL 33425 -0310 Attn Lori LaVerriere, City Manager Notices to Vendor shall be sent to the following address: Mr. C. Kevin Grim San Francisco Puffs & Stuff, Inc. 3698 NW 16 Street Fort Lauderdale, FL 33311 15. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the Vendor and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both City and Vendor. DATED this 45 day of , 2014 CITY OF BOYNTON BEACH i anager San Francisco Puffs & Stuff, In . l GP I Y A' Attest/Authenticated: Ca ( 1 Tile U �- 1 . . ON IP L - _ �A.--t_ _LA _ _t► (Corporate Seal) Clerk Approved as to Form: Attest/Authenticated: -------- Office of the City Attorney Secretary EXHIBIT "A" The awarded Concessionaire shall assume all food and beverage rights for the City of Boynton Beach July 4 Event based on the following list of specifications — Concessionaire is responsible for all food and beverage vendor site planning, booth assembly and set -up and tear -down. — Concessionaire will provide a minimum of eight (8) professional food and beverage vendors offering a variety of menu items, snack carts to supplement vendor stands; and a beer and wine vendor, to adequately serve an estimated 5,000 to 7,500 spectators. — Concessionaire will provide beverages such as soda, water, juice drinks, iced tea, coffee, and lemonade. — Concessionaire will provide ten (10) round tables with umbrellas and fifty (50) chairs — Concessionaire shall assume the responsibility for all permits for food vendors as required by the Palm Beach County and State of Florida Health Departments — Concessionaire shall provide their own power (quiet generators) for the food and beverage booths. — Concessionaire shall contract for ice service for all concession operations — It shall be the responsibility of the successful bidder to maintain workers' compensation insurance, property damage, liability insurance and vehicular liability insurance, during the time any of his personnel are working on City of Boynton Beach property Loss by fire or any other cause shall be the responsibility of the vendor until such time as the items and /or work has been accepted by the City The vendor shall furnish the City with a certificate of insurance after award has been made prior to the start of any work on City property Said insured companies must be authorized to do business in the State of Florida and the City will not accept any company that has a rating less than B+ in accordance to A.M. Best's Key Rating Guide, latest edition. The City of Boynton Beach is to be named an "additional insured" on the Certificate of Insurance. See Insurance Requirements – "Insurance Advisory Form ". — Responder understands and acknowledges that his /her service will be governed by Florida's Public Records and Sunshine laws. — Concessionaire will be available to meet with the July 4 Event Planning Committee and will present a plan for the food and beverage set -up. — Concessionaire will provide the City with the list of participating food and beverage vendors by June 23, 2014 The City of Boynton Beach will provide trash receptacles and clean -up for the July 4th Fireworks Event. Appropriate parking will be provided to the Concessionaire and participating vendors City of Boynton Beach Risk Management Department INSURANCE ADVISORY FORM Under the terms and conditions of all contracts, leases, and agreements, the City requires appropriate coverages listing the City of Boynton Beach as Additional Insured This is done by providing a Certificate of Insurance listing the City as "Certificate Holder" and "The City of Boynton Beach is Additional Insured as respect to coverages noted." Insurance companies providing insurance coverages must have a current rating by A M. Best Co of `B +" or higher. (NOTE An insurance contract or binder may be accepted as proof of insurance if Certificate is provided upon selection of vendor) The following is a list of types of insurance required of contractors, lessees, etc , and the limits required by the City: (NOTE: This list is not all inclusive, and the City reserves the right to require additional types of insurance, or to raise or lower the stated limits, based upon identified risk.) TYPE (Occurrence Based Only) MINIMUM LIMITS REQUIRED General Liability General Aggregate $ 1,000,000 00 Commercial General Liability Products - Comp /Op Agg $ 1,000,000.00 Owners & Contractor's Protective (OCP) Personal & Adv. Injury $ 1,000,000.00 Liquor Liability Each Occurrence $ 1,000,000 00 Professional Liability Fire Damage (any one fire) $ 50,000.00 Employees & Officers Med Expense (any one person) $ 5,000 00 Pollution Liability Asbestos Abatement Lead Abatement Broad Form Vendors Premises Operations Underground Explosion & Collapse Pioducts Completed Operations Contractual independent Contractors Broad Form Property Damage Fire Legal Liability Automobile Liability Combined Single Limit $ 300,000 00 Any Auto Bodily Injury (per person) to be determined All Owned Autos Bodily Injury (per accident) to be determined Scheduled Autos Property Damage to be determined Hired Autos Trailer Interchange $ 50,000 00 Non -Owned Autos PIP Basic Intermodal Garage Liability Auto Only, Each Accident $ 1,000,000.00 Any Auto Other Than Auto Only $ 100,000 00 Garage Keepers Liability Each Accident $ 1,000,000 00 Aggregate $ 1,000,000.00 Excess Liability Each Occurrence to be determined Umbrella Form Aggregate to be determined Worker's Compensation Statutory Limits Employer's Liability Each Accident $ 100,000 00 Disease, Policy Limit $ 500,000 00 Disease Each Employee $ 100,000 00 Property Homeowners Revocable Permit $ 300,000 00 Builder's Risk Limits based on Project Cost Other - As Risk Identified to be determined INSURANCEADVISORYFORM Revised 11/2012