R13-080 I
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2 ' ' RESOLUTION NO. R13 -080
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4
5 j A RESOLUTION OF THE CITY COMMISSION OF
6 BOYNTON BEACH, FLORIDA, APPROVING AND
7 AUTHORIZING A TWO YEAR AGREEMENT FOR
8 VISION INSURANCE FOR CITY EMPLOYEES IN
9 RESPONSE TO RFP #052- 1610- 13 /JMA WITH VISION
10 SERVICE PLAN INSURANCE COMPANY (VSP); AND
it PROVIDING AN EFFECTIVE DATE.
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14 WHEREAS, on June 26, 2013, Procurement Services received and opened six (6)
15 1 proposals which were reviewed by the review committee and sent to the City's Consultant,
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16 Gehring Group for technical expertise; and
17 WHEREAS, the City Commission of the City of Boynton Beach, upon
18 recommendation of staff, deems it to be in the best interests of the residents and citizens of the
19 City of Boynton Beach to award a Provider Agreement with Vision Service Plan Insurance
20 Company (VSP) vision plan for a two (2) year term commencing October 1, 2013, with three
21 additional one (1) year renewal options for all city employees.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
23 I I THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
24 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed
25 as being true and correct and are hereby made a specific part of this Resolution upon adoption
26 hereof
27 Section 2. The City Commission of the City of Boynton Beach, Florida does
28 hereby award a Provider Agreement to Vision Service Plan Insurance Company (VSP) for
29 Group Benefits: Fully Insured Vision Plan for a two (2) year term commencing October 1,
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1 2013, with three additional one (1) year renewal options for all city employees.
2 Section 3. The City Manager and City Clerk are authorized to execute the
3 Provider Agreement with Vision Service Plan Insurance Company, a copy of which is
4 attached hereto as Exhibit "A ".
5 Section 4. That this Resolution shall become effective immediately upon passage.
6 PASSED AND ADOPTED this 6 day of August, 2013.
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8 CITY OF BOYNTON BEACH, FLORIDA
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10 " .1.A 1
11 I Ma *, — Je / Tayl
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14 'ce Ma or — Woodrow L. Hay
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16 ■
17 Commissioner — ) avid T. Merker ,
18 L e •�
19 i � �
20 mmissio : — hael M. F' 1. i atric
21 .i
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23 Co missioner — Joe Casello
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25 ATTEST:
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27
28 �ii.. ., V) • p r
29 1 Jan; M. Prainito, MMC
30 ity Clerk
31 .,,
33 (Corporate Seal) # , 1
34 ,,.4 \ : t .
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R13 -080
PROVIDER AGREEMENT FOR
GROUP BENEFITS: FULLY INSURED VISION PLAN
THIS AGREEMENT is entered into between the City of Boynton Beach, hereinafter referred to
as "the City ", and VISION SERVICE PLAN INS. CO. (VSP), hereinafter referred to as "the
Provider ", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. PROJECT DESIGNATION. The Provider is retained by the City to provide a FULLY
INSURED VISION PLAN for the City of Boynton Beach.
2. SCOPE OF SERVICES. Provider agrees to perform the services, identified in RFP No. 052 -
1610-13/JMA; and to provide benefits under their "Choice Plan" for the proposed rates of
$3 50 /per employee per month, and $10 66 /per employee and family per month as outlined
in Exhibit "A" attached hereto and incorporated herein by reference. No modifications will be
made to the original scope of work without the written approval of the City Manager or her
designee.
3. TIME FOR PERFORMANCE Work under this agreement shall commence upon the giving
of written notice by the City to the Provider to proceed. Provider shall perform all services
and provide all work product required pursuant to this agreement for the period beginning
October 1, 2013 thru September 30, 2015, unless an extension of such time is granted in
writing by the City
4. TERM: This Agreement shall be for a period of two (2) years commencing on October 1,
2013 The City of Boynton Beach may renew the contract at the same terms and conditions,
for three (3) additional one -year periods subject to vendor acceptance, satisfactory
performance and determination that renewal and pricing will be in the best interest of the
City
5. PAYMENT The Provider shall be paid by the City for services rendered under this
agreement as follows:
a. The monthly premium based on number of enrollees for the City's FULLY INSURED
VISION PLAN , as referred to herein, for services provided under this agreement for the
entire term of the Agreement
b. The Consultant's records and accounts pertaining to this agreement are to be kept
available for inspection by representatives of the City and State for a period of three (3)
years after the termination of the Agreement. Copies shall be made available upon request
6. COMPLIANCE WITH LAWS Provider shall, in performing the services contemplated by this
Agreement, faithfully observe and comply with all federal, state and local laws, ordinances
and regulations that are applicable to the services to be rendered under this agreement
7. INDEMNIFICATION. Provider shall indemnify, defend and hold harmless the City, its
offices, agents and employees, from and against any and all claims, losses or liability, or
any portion thereof, including attorneys fees and costs, arising from injury or death to
persons, including injuries, sickness, disease or death to Provider's own employees, or
damage to property occasioned by a negligent act, omission or failure of the Provider.
8. INSURANCE The Provider shall secure and maintain in force throughout the duration of
this contract comprehensive general liability insurance with a minimum coverage of
$1,000,000 per occurrence and $1,000,000 aggregate for personal injury; and $1,000,000
R13 -080
per occurrence /aggregate for property damage, and professional liability insurance in the
amount of $1,000,000 per occurrence to 2 million aggregate with defense costs in addition
to limits.
Said general liability policy shall name the City of Boynton Beach as an additional named
insured and shall include a provision prohibiting cancellation of said policy except upon thirty
(30) days prior written notice to the City. Certificates of coverage as required by this section
shall be delivered to the City within fifteen (15) days of execution of this agreement.
9. INDEPENDENT CONTRACTOR. The Provider and the City agree that the Provider is an
independent contractor with respect to the services provided pursuant to this agreement
Nothing in this agreement shall be considered to create the relationship of employer and
employee between the parties hereto Neither Provider nor any employee of Provider shall
be entitled to any benefits accorded City employees by virtue of the services provided under
this agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to Provider, or any
employee of Provider.
10. COVENANT AGAINST CONTINGENT FEES The Provider warrants that he has not
employed or retained any company or person, other than a bona -fide employee working
solely for the Provider, to solicit or secure this contract, and that he has not paid or agreed
to pay any company or person, other than a bona -fide employee working solely for the
Provider, any fee, commission, percentage, brokerage fee, gifts, or any other consideration
contingent upon or resulting from the award or making of this contract
For breach or violation of this warranty, the City shall have the right to annul this contract
without liability or, in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift,
or contingent fee
11. DISCRIMINATION PROHIBITED The Provider, with regard to the work performed by it
under this agreement, will not discnminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of matenals or supplies
12. ASSIGNMENT. The Provider shall not sublet or assign any of the services covered by this
Agreement without the written consent of the City of Boynton Beach
13. NON - WAIVER Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision
14. TERMINATION
The City reserves the right to terminate this Agreement at any time by giving ten
(30) days written notice to the Provider
15. DISPUTES Any disputes that arise between the parties with respect to the performance of
this Agreement, which cannot be resolved through negotiations, shall be submitted to a
court of competent jurisdiction in Palm Beach County, Florida. This Agreement shall be
construed under Florida Law.
R13 -080
16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address
City of Boynton Beach
100 E. Boynton Beach Boulevard
PO. Box 310
Boynton Beach, FL 33425 -0310
ATTN Julie Oldbury, Director of Human Resources /Risk
17. PUBLIC RECORDS. The City of Boynton Beach is a public agency subject to Chapter 119,
Florida Statutes The Contractor shall comply with Florida's Public Records Law
Specifically, the Contractor shall
• Keep and maintain public records that ordinarily and necessarily would be required by
the City in order to perform the service,
• Provide the public with access to such records on the same terms and conditions that
the City would provide the records and at a cost that does not exceed that provided in
Chapter 119, Florida Statute, or as otherwise provided by law;
• Ensure that public records that are exempt or that are confidential and exempt from
public record requirements are not disclosed except as authorized by law; and
• Meet all requirements for retaining public records and transfer to the City, at no cost, all
public records in possession of the contractor upon termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt All
records stored electronically must be provided to the City in a format that is compatible
with the information technology systems of the agency
The failure of Contractor to comply with the provisions set forth in this Article shall constitute
a Default and Breach of this Agreement and the City shall enforce the Default in accordance
with the provisions set forth in item 14.
R13 -080
18. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda,
represents the entire and integrated agreement between the City and the Provider and
supersedes all pnor negotiations, representations, or agreements written or oral This
agreement may be amended only by written instrument signed by both City and Provider.
DATED this day of , 20
CITY OF BOYNTON BEACH
City Manager Provider
Attest /Authenticated.
Title
(Corporate Seal)
City Clerk
Approved as to Form Attest/Authenticated:
Office of the City Attorney Secretary
R13 -080
EXHIBITA
PROPOSED VISION INSURANCE PLAN DESIGN
Proposed Choice Plan
Scheciuii‘, a>f H21 01 1)H ; P .,, , . c ' ■
In Network Out of Network In Network I Out of Network
Frequency 12/12/24 Months
(Exam /Lenses/Frames) 12 / t 2 / 72 Months
Copay Allowance Copay 1 Allowance
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Eye Examinations
Exam $10 $35 1 $10 $45
Lenses (per pair)
Single $0 $25 $ o $ 3 o
Bifocal $0 $40 $ 0 $ 5 0
Trifocal $0 $60 $ o $ 6 5
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Contact Lenses*
$105 $120
Elective Allowance $105 Allowance $105
Medically Necessary Paid In Full $210 Paid in Full $210
$45 Wholesale $45 Retail $45 Wholesale/
Frames $115 Retail $
Allowance Allowance
Allowance
48 month guarantee. Increase
Rate Guarantee N/A capped at 10% for year 5.
Required Participation N/A No participation requirements.
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City of Boynton Beach 27
052 - 1610- 13/1MA
THIS PAGE TO BE SUBMITTED FOR PROPOSAL
TO BE CONSIDERED COMPLETE AND ACCEPTABLE
PROPOSED VISION INSURANCE RATES
V °;l.)r P1t3a1 fP: ..
Choice Plan Advantage Plan
Employee Only $3 .50 $3.06
Employee + Family $10.66 $9.
Rate Guarantee Period: 10/01/2013 through September 30, 2015.
/
Mark Tafuri
AUTHORIZED SIGNATURE PRINT NAME
TITLE: Senior Account Executive FIRM: Vision Service Plan Insurance Company
4521 PGA Blvd. #161
ADDRESS: Palm Beach Gardens, FL 33418 PHONE NO: 561.625 . 8125
City of Boynton Beach 28
052 - 1610- 13 /JMA
THIS PAGE TO BE SUBMITTED FOR PROPOSAL
TO BE CONSIDERED COMPLETE AND ACCEPTABLE