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R13-025R RESOLUTION R13- 04.A 15 : periodically; and 16 WHEREAS, this Memorandum of Understanding would allow the Risk 17 Management Department to obtain driver motor vehicle records via electronic data 18 exchange twice annually at no cost to the City; and 19 WHEREAS, upon recommendation of staff, the City Commission has determined 20 that it is in the best interests of the residents of the City to approve and authorize the Mayor 21 to execute the Memorandum of Understanding between the City of Boynton Beach and the 22 Florida Department of Highway Safety and Motor Vehicles to receive free driver motor 23 vehicle records from the State of Florida twice annually. 26 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 27 being true and correct and are hereby made a specific part of this Resolution upon adoption 28 hereof. 29 Section 2. The City Commission of the City of Boynton Beach, Florida does \\appsl city. cbb\auto\Data\ I 70\1tems\1 62\23 13\3 014\Reso MV—MOU—(vehicle—records).doc j- hereby approve and authorize the Mayor to execute the Memorandum of Understanding between the City of Boynton Beach and the Florida Department of Highway Safety and 3 Motor Vehicles to receive free driver motor vehicle records from the State of Florida twice 4 annually, a copy of the Memorandum of Understanding is attached hereto as Exhibit "A". R 7 .1 7 8 9 to 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38t 3 9 40 M. Prainito, MMC 170\ltems' 3014\Reso Section 3. This Resolution will become effective immediately upon passage. 41 PASSED AND ADOPTED this day of March, 2013. � — Je Tayl Commissioner — Michael M. Fit atri Commis ner — Wa��:I� MEMORANDUM OF • •, MOTOR VEHICLE RECORD ■ Contract Number This Memorandum of Understanding (MOU) is made and entered into by and between City of Boynton Beach Risk Management Department hereinafter referred to as the Requesting Party and the Department of Highway Safety and Motor Vehicles hereinafter referred to as the Providing Agency. t; The purpose of this MOU is to establish conditions under which the Providing Agency agrees to provide electronic access to driver license and motor vehicle data to the Requesting Party as follows: Type of Data Requested • DUDMV transaction data • Driver license status • Motor vehicle status • Driver license transcript (3 -year) • Driver license transcript (7 -year or complete) • Cost recovery fee for TML, Inc." ❑ Motor vehicle list ❑ Driver license list I ❑ Driver record search ❑ Motor vehicle record ❑ Residency verification • DAVID (criminal justice use only) • DAVE (government agencies only) ❑ with Photos /Signatures ❑ Motor Vehicle Insurance Data ExchangeNerification Statutory Fees (sub_ ject to change by the Legislature) ® No Charge ❑ $0.50 /record, per s. 320.05 ❑ $0.50 /record, per s. 320.05, F.S. ❑ $8.00 /record, per s. 322.20, F.S. ❑ $10.00 /record, per s. 322.20, F.S. ❑ $0.02 1record (rounded to nearest $0.01 daily prior to electronic funds transfer. TML will determine fee on an annual basis) ❑ $0.01 /record, per s. 320.05, F.S. • $0.01 /record, per s. 322.20, F.S. • $0.01 /record or $2.00 /record if no record is found, per s. 322.20, F.S. ❑ $0.50 /record, per s. 320.05, F.S. ❑ $0.01 /record, per s. 322.20, F.S. N/A N/A NIA * TML Information Services, Inc. owns and operates the computer hardware and software that allows remote interactive access to the databases of the Providing Agency for the Requesting Party. For each single transaction received by the system, one type driver license history will be returned. ❑ The Requesting Party is not requesting personal information and/or is not qualified to obtain personal information pursuant to the Driver's Privacy Protection Act. 0 The Requesting Party is requesting personal information and declares that it is qualified to obtain personal information under the following exception numbers, as listed in Attachment 1, authorized by the Driver Privacy Protection Act: 2 . Personal information will be used as follows: Determine driver's privilege to drive city vehicles every 6 months. ❑ The Requesting Party is authorized to receive a 9 -digit social security number® a 4 -digit social security number, pursuant to Chapter 119, F.S., or other applicable laws. ❑ The Requesting Party is authorized to receive insurance data on a per record basis for the purposes, pursuant to section 713.78(4)(b), F.S., or other applicable laws. The Requesting Party may only re- release this information to parties authorized to receive it under section 713.78(4)(b), F.S. Received by (Initial /Date) Data Exchange MOU (Rev. 06 -01 -2012) Page 1 of 7 IL Defi nitions G. "Network Provider" — A Requesting Party whose access is provided by remote electronic means through the System to request specific types of date at a minimum of 5,000 transactions per month. A six (6) month startup period will be allowed for new Network Providers, during which time, less than 5,000 transactions per month will be accepted. H. "Personal Information" — Information found in the motor vehicle or driver record which includes, but is not limited to, the subject's driver identification number, name, address, telephone number, and medical or disability information. Personal information does not include information related to vehicular crashes, driving violations, and driver's status. �100211klljWlfil; NQJWW J4 " Ili 11 U�Wl JJWO WIWI W;�KPJIV 1WW 1 1#191 J. "Driver license information" — driver license and identification card data collected and maintained by the Providing Agency. I A. "Motor vehicle information" — title and registration data collected and maintained by the Providing Agency for vehicles, and mobile homes. :11. !MffLAU%!aft The Providing Agency maintains computer databases containing information pertaining to driver licenses and motor vehicles pursuant to Chapters 319, 320, and 322, Florida Statutes and - Wipi The Parties, in consideration of the promised and mutual covenants hereinafter contained, do hereby enter into this • 10'ata Exchange MOU (Rev. 06-01-2012) Page 2 of 7 Mzm�= M OM B. Discontinue access of the Requesting Parly for non-payment of required fees. The Providing Agency shall not be responsible for the failure, refusal, or inability of the Requesting Party/Network Provider to make the required payments, or interest on late payments for periods of delay attributable to the action or inaction • Network Providers. 7, Not indemnity or be liable to the Requesting Party/Network Provider for any driver license or motor vehicle information, programs, job streams, or similar items delayed, lost, damaged, or destroyed as a result of the electronic exchange of data pursuant to this MOU, except as provided in section 768.28, Florida Statutes. 8, Notify the Requesting Party/Network Provider thirty (30) days prior to changing any fee schedules when it is reasonable and necessary to do so, as determined by the Providing Agency. All fees are established by Florida low. Any changes in fees shall be effective on the effective date of the corresponding law change. The Requesting Party/Network Provider may continue with this MOU as modified or it may terminate the MOU In accordance with Section IX, subject to the payment of all fees incurred prior to termination. 9. Perform all obligations to provide access under this MOU contingent upon an annual appropriation by the Legislature. = mill W I 011111177411MQW11 M 1. For the Requesting Party, driver license and/or motor vehicle, information may only be used for the express purposes described herein. Information obtained from the Providing Agency by the Requesting Party shall not be retained by the Requesting Party, unless obtained for a law enforcement purpose or resold to any Third Party. Data Exchange MOU (Rev. 06-01-2012) Page 3 of 7777 14. 4. Ensure that its employees and agents comply vvith Section V. Safeguarding Information procedures of this MOU. Data-Exchange MOU (Rev. 06-01-2012) Page 4 of 7 ME= Vi. ComDllance and Control Measures Data Exchange MOU (Rev. 06-01-2012) Page 5 of 7 Vii® Period of Performance YOWT111 Ws" J years from the date of execution, as provided on the next page. Once executed, this MOU supersedes all previous agreements for these conditions of services defined in Section 1. Vill. Amendments A. This MOU incorporates all prior negotiations, interpretations, and understandings between the Parties, and is the full expression of their agreement. B. This MOU may be subsequently amended by written agreement between the Parties. Any change, alteration, deletion, or addition to the terms set forth in this MOU and its numbered addendums must be by written agreement executed • both Parties. C. All provisions not in conflict with the amendment(s) shall remain in effect and are to be performed as specified in this MOU. IX Termination A. This agreement may be terminated for cause by either party upon finding that the terms and conditions contained herein are not being followed. No written notice • notifying period %%411 be required. This agreement is subject to unilateral cancellation by the Providing Agency without notice for failure of the Requesting Party to comply with any of the requirements of the MOU and applicable Florida Statutes, including section 119.0712(2), Florida Statutes. C. The Contract may be terminated upon thirty (30) days notice in writing to the Contract Manager without penalty to either party. All obligations of either party under the contract will remain in force during the thirty (30) day notice period. Data. Exchange MOU (Rev. 06-01-2012) Page 6 of 7 Risk Management Department suite Mayor Tide Mwt.eA� -101. Date E-Mail Address 561.742.6010 Phone Number 561.742.6011 Fax Number Data Exchange MOU (Rev, 06-01-2012) Page 7 of 7 0 Jonathan Kosberg Printedrryped Name Date ATTACHMENT 4. For use in the normal course of business by a legitimate business or its agents, employees, or contractors, but only: (a) To verify the accuracy of personal information submitted by the individual to the business or its agents, employees, or contractors; and (b) If such information as so submitted is not correct or is no longer correct, to obtain the correct information, but only for the purposes of preventing fraud by, pursuing legal remedies against, or recovering on a debt or security interest against, the individual. HSMV 46015 - ATTACHMENT 1 (04111)