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R11-061 II , 1 RESOLUTION NO. Rll- 04/ 2 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY 4 OF BOYNTON BEACH, FLORIDA, APPROVING AND ~. AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT '-' 6 FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF 7 BOYNTON BEACH, CITY OF DELRA Y BEACH, CITY OF BOCA 8 RATON AND RCC CONSULTANTS, INC., FOR ENGINEERING 9 AND CONSUL TING SERVICES ASSOCIATED WITH THE 10 CONSOLIDATION OF THE THREE CITIES' RADIO, DISPATCH 11 AND 911 FUNCTIONS IN THE AMOUNT OF $18,000 PER CITY; 12 AND .PROVIDING AN EFFECTIVE DATE. 13 14 15 WHEREAS, the Police Chiefs and City Managers of the three cities have met and 16 conducted preliminary discussions regarding a south county combined dispatch center; and 17 WHEREAS, as a result of these meetings it has been determined that a consultant is 18 necessary in order to provide engineering, cost determination and planning services in order 19 to facilitate the establishment and implementation of a combined dispatch center; and 20 WHEREAS, upon recommendation of staff, the City Commission has determined 21 that it is in the best interests of the residents of the City to enter into the Agreement for 22 Professional Services between the City of Boynton Beach, City of Delray Beach, City of 23 Boca Raton and RCC Consultants, Inc., for engineering and consulting services associated 24 with the consolidation of the three cities' radio, dispatch and 911 functions in the amount of 25 $18,000 per C.ity. 2a NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 2 being true and correct and are hereby made a specific part of this Resolution upon adoption 3 hereof. S:\CA\RESOlAgreements\Reso - RCC Consulting (radio dispatch).doc II I 1 Section 2. The City Commission hereby approves and authorizes the Mayor to 2 execute an Agreement for Professional Services between the City of Boynton Beach, City of 3 Delray Beach, City of Boca Raton and RCC Consultants, Inc., for engineering and 4 consulting services associated with the consolidation of the three cities' radio, dispatch and 5 911 functions in the amount of $18,000 per City, a copy of the Agreement is attached hereto 6 as "Exhibit A:" 7 Section 3. This Resolution shall become effective immediately upon passage. 8 9 PASSED AND ADOPTED this .1iJt day of June, 2011. 10 CITY OF BOYNTON BEACH, FLORIDA 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Commissioner - Marlene Ross 26 ATTEST: 27 , 28 29 30 31 32 33 34 S:\CA\RESOlAgreements\Reso - RCC Consulting (radio dispatch).doc I /2..11- 0" I AGREEMENT FOR PROFESSIONAL SERVICES AGREEMENT NO. THIS AGREEMENT made and entered into as of the day of April 20 II, by and among the City of Boca Raton, a municipal corporation of the State of Florida (hereinafter referred to as "Boca Raton"), the City of Boynton Beach, a municipal corporation of the State of Florida (hereinafter referred to as "Boynton Beach"), the City of Delray Beach, a municipal corporation of the State of Florida (hereinafter referred to as "Delray Beach") (Boca Raton, Boynton Beach, and Delray Beach are sometimes hereinafter referred to individually as a "CITY" and collectively as the "CITIES"), and RCC Consultants, Inc., a Delaware corporation (hereinafter referred to as "CONSULTANT"): WHEREAS, the CITIES require certain professional services in connection with the possible consolidation of their public safety communications centers (the "Services"); and WHEREAS, CONSULTANT was selected based on the award made by the Houston-Galveston Area Council pursuant to the Agreement between the Houston-Galveston Area Council and CONSULTANT, effective June 1, 20 I 0, to provide consulting and engineering service9'for wireless communications and information per contract No. EN06-1 0; and WHEREAS, CONSULT ANT represents that it is capable and prepared to provide the Services; and WHEREAS, the parties hereto also desire that this Agreement shall be construed to authorize each CITY to request, and CONSUL T ANT to provide, expert witness services in connection with court proceedings arising out of projects in which CONSUL T ANT provided the Services; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: ARTICLE 1 - EFFECTIVE DATE The effective date of this Agreement shall be the date upon which the last of the parties to this Agreement has signed this Agreement, and shall telwinate upon completion and acceptance of the Services and the CITIES' payment therefor, subject to earlier cancellation as provided herein. ARTICLE 2 - SERVICE TO BE PERFORMED BY CONSULTANT The Services to be performed by CONSULTANT are set forth in Consultant's proposal, dated March 9, 2011, to the CITIES, a copy of which proposal is annexed hereto as Exhibit A and incorporated herein by this reference (hereinafter, the "Proposal"'). ARTICLE 3 - COMPENSATION Each CITY shall pay CONSULTANT for the Services in accordance with the "Summary of Proposed Fees" section of Exhibit A. ARTICLE 4 - STANDARD OF CARE CONSULTANT shall exercise the same degree of care, skill. and diligence in the performance of the Services as is ordinarily provided by a professional communications consultant, under similar circumstances and CONSULTANT shall, at no additional cost to the CITIES, re-perform Services which fail to satisfy the foregoing standard of care. ARTICLE 5 - INDEMNIFICATION CONSUL TA\lT shall indemnify and hold harmless each CITY, its officers, and employees from liabilities, damages, losses and costs, including, but not limited to reasonable attorney's fees, to the extent caused by the negligence, recklessness or intentional wrongful misconduct of CONSULTANT and persons employed or utilized by CONSULTANT in the performance of this Agreement. 1 \11) cl1sb ~lnd e'\pelbes, lIleluding .llt')rI1e\ \ IcL", .q,pdlale, 11(' ll:nSl: l:\) llll\l ' II' enl(lree this indeJl1niliC,Jlil1n claLl',e \hall hl' t-','ilh (i )l\i:,1 I \'. ! l!l, ! f :lll'j ~H1 i i II ~lt i 1, 1f; 'lllk i ~i' "I ,Uh.l ~llr\i\'t..:' till' \-\U1LL.IILlti()I1. ll...'rlllillall(l!i. 1.'....P!r:lll\l~ I'l!'~''- ll1' 111"pL'n~I(ln t ARTICLE 6 - INDEPENDENT CONTlUCTOI{ C01\SlIL I AN'I undertakes perl(JI'Ill(lJ1ce olth,: ",TVlces a:-- an Inckpendent contractor and shalt he whully responsible Ill! Ihc' methods of perl(mnance, Ihc CITILS shall hme no right to supL'rvise thc methods used, but each CIIY shelll have th,' to observe such per!(mllanCe, CONSlLI,\NI shall \\orJ" c'losely Ilith the CI IlLS in perl(Jrming Sen iCl:S under lh,. Agreement. C( lNSI ILl ANT shall tj()t receive an) henefits, stipend 1'1' priv ilege:-- atl()rded to CIT)' emplo) ee", ARTICLE 7 - COMPLIANCE WITH LAWS In performance of the Services, COl\iSl'LI ,\Nl l\ill eompl) \\ith applicable regulator) and uther elpplicahle requirement\ induding federal. state, and local !ems, rule" regulations, ,'rders, codes, lTiteria and standards. lurther, CONS[!LI,\~1 acknowledges and \vithuut e'\ception or stipulation shall he: lull) responsible Il)r complying I\ith the prl11 i\ion\ ,>1 ,he Immigration Rel(JI'Ill and Control ,\d of I LJXIl a:-- located at X (I, ,;,c, 1324, d seq, and regulations relating thereto. as elthel ma) he amended, I'ailure by the m\arded firm 10 comply with the lm\s rel\:renced herein shall con:--litute a breaL'h "I this ,\greement and cach CITY shall hel\C the disLTetionto unilaterally lL:rminalt: Ihis Agreemcnt. ARTICLE 8 - INSURANCE During the perllJl'lnance of the Senices under this Agreement. l ONSl '1.1 ANT shall maintain the f(llhl\\ing insurancL' policies, and such coverages shalt be writtcn h) an insurance company authori"ed to do business in "Iorida, WORKER'S COMPENSATION CONSll[:1 ANT shall procure and maintain. !(lr th,' IiI\: ofthi" /\gt-eement. 1\l1rJ"er's compensation Insurancc cOlering all its cmployees with limits meeting all applicable stall: and fedcral JailS, Ihi" CI)verage shall include employers' liability II itb limits meeting all applicable statc and kdcral lall:--, ['hi" emerage shall also be maintaincd h) ,Iii "uhcl1ntracl,'rs ((I COl\iSlfLTANT, Ihirty (30 I day" notice of cancellation. lapsc (lr material modification is required and must he pnn i,kd 1<1 each CITY, COMMERCIAL GENERAL LIABILITY CONSLLTAN I shall procure and maintain. Il))' thc lik of thi" Agreement. commercial general Ilabilit) insurancL', I 111\ coverage shall he on an "occurrence" basi-., Coverage shall include premises and operations: independent contraclo,',' products and completed operations and contraetual liabilit), This policy shall pro\ide coverage !(lr death, personal injun <II' property damage that could arise directly I))' indirectly li'()mthe pcrllJl'lnance of'this ;\greement. Ihe minimum limits of coverage shall he $1,000,000 per occurrence, comhined single limit I())' bodil) injury liahilill and propel1y damage liahilit) with no morc than a S 1 O,()()O deductihk Lach CITY must be named a:-- an additional insured, I'llc additional insured requirement i~ I\ai\ed it '1\\ner~ and contructm< protecti\ e cO\erage i, also rrO\ idcd, l)r required, Ihirl) i .111} elm s written notice must bc pro\ideel to edch ( 'II l' in thL' L'h'nl of cancellatil)n, BUSINESS AUTOMOBILE LIABILITY CONS! 'IL\NT shall procure and maintain, li)!,the Ii II.: ofthi~ ..\greement. husiness automohile liabilit\ insurance. ['he minimum limits of coverage shall be $50()J)()() per oceurrencc, combined single limit I()!' bodil) injury liabilit\ ,1I1e1 prnpel1) damage liahilit), I'his co\erage shall be an "any aull)" or "l'()mprehen:--i\e I(lrm" l\pe I,olin In the e\ent that CONSUL I AJ\T does not own any vehides. CI rILS Ilill accept hired and non-O\\Iled CO\ cragL' 111 IhL: amounts listed ahlne. In addition, CITIFS will require an aftidmit signed b\ the COl\iSl!LT;\NT indicating the j()lllmin,'- RCC Consultants, Inc. does not own an) \ ehicle~, [n the e\ent Rl C Consultants. Inc, acquires an) I chicks thmughoul the term orthis Agreement, RCC Consultelnts, Inc, agrees to purchase "any aU!I)" or "comrrehensi\ e I ()f'Jl1 1',)\ eragc a~ oethL' date or acquisition, CONSUL T ANT's Signature: Thirty (30) days written notice must be provided to each CITY in the event of cancellation, lapse or material modification of any coverage required by this Agreement. PROFESSIONAL LIABILITYIERRORS AND OMISSIONS CONSUL T ANT shall procure and maintain, for the life of this Agreement either professional liability insurance or errors and omissions insurance. This coverage is for damages arising out of the insured's negligence, mistakes or failure to take appropriate action in the performance of business or professional duties. This coverage shall be on a "claims made" basis and kept for two (2) years after completion. The minimum limits of coverage shall be $1,000,000 per occurrence with a deductible of no more than $10,000, Thirty (30) days written notice must be provided to each CITY in the event of cancellation. SUPPLEMENTAL PROVISIONS I, The insurance coverage and conditions afforded by this policy(s) shall not be suspended, voided, canceled or modified, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to each CITY's department that originated this Agreement. 2. Certificates of insurance meeting the specific required provision specified within this Agreement shall be forwarded to each CITY's Department that originated this Agreement, and approved prior to the start of any Services or the possession of any CITY property, as applicable. SUBCONTRACTOR'S INSURANCE CONSULT A"IT shall require each of its subcontractors to take out and maintain during the life of the subcontract the same insurance coverages required of CONSULTANT. Each subcontractor shall furnish to CONSULTANT four copies of the certificate of insurance, and CONSULTANT shall furnish one copy of the certificate to each CITY, ARTICLE 9 - CITYS' RESPONSIBILITIES Each CITY shall be responsible for providing reasonably required access to all project sites, and providing information on hand, including any data available in the files of such CITY. ARTICLE 1 () - TERMINATION OF AGREEMENT The obligation to continue Services under this Agreement may be terminated for cause by any party upon seven (7) days written notice of substantial failure by another party to perform in accordance with the terms hereof through no fault of the terminating party. Each CITY shall have the right to terminate its participation in this Agreement or suspend performance thereof without cause tor such CITY's convenience upon fourteen (14) days written notice to CONSULTANT, and CONSULTANT shall terminate or suspend performance of Services with respect to such CITY on a schedule acceptable to such CITY or at the end of this fourteen (14) day period, at the option of such CITY. In the event of termination or suspension for CITY's convenience, such CITY shall pay CONSULTANT for all Services performed through the effective date of termination or suspension. ARTICLE 11 - NONDISCLOSURE OF PROPRIETARY INFORMATION CONSUL T ANT shall consider all information provided by CITIES and all reports, studies, calculations, and other documentation resulting from CONSULTANT's performance of the Services to be proprietary unless such information is available from public sources or is a public record under Florida law. CONSUL T ANT shall not publish or disclose proprietary inlormation for any purpose other than the performance of the Services without the prior written authorization of the CITIES or in response to legal process, ARTICLE 12 - UNCONTROLLABLE FORCES Neither CITIES nor CONSULTANT shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to Uncontrollable Forces, the effect of which, by the exercise of reasonable diligence, the non- 3 r]~rl(lrn1 ing pan> L\ luld l1i 11 d\ uid, I ile' leT'I: lIL'\'IIHnHlllhh,: i ilt\l' ,1',011: I>, cd1~, " 1111'11 ["i!\:\ :..:ni j" dela) or peri\1I'Inance h) II part) ,II' It:. ohligalloli'o lindeI' !hl' \i21\~L'1l1l'nt itl \\hil...:L , h...'.\ l,llh.l Uh' ,lllldl"'i\"' (I 11111\ 11 non-perl()fI11ing pmtl, It includes. hut ii', 110t limited I" Ilrc', e'oInllclliClk,,', ~t\ \rn1~ llghtnill,~. l'I'illL'1r; II '., ,11" 1'1' I disturhancL'. '-iLlhiltd~L'. '\L'h l)!'(J(h.1 ,llh! ~_(\\l,TllnH..:lj,j: ;1~'li('ll ]\.,) part) shall. ho\\el er. he e'\cw,L'd lrol11 I'LTlonn:lIlc'e iln'1I11'erlun11atKe 1'0 due 1u !(lreeS which :lI'e I'IC\ enwhle, rem", ,lllk, ,'r remediahle oInd \Ihich the non-perl\lrming 1';Jr!) c, \ ,uld hal,', \\ ith the C\,'I\, ic,c "i I'L'asonahiL- diligente r't'e\ entcd, 1'1'111"\ ,'i i or remedied with t'easonahle dispatch, IIIL' tll1n-l"erlunnin)C party shall. II ithin a rea'ollnahle timl' ,<I heing I're\enlc',! delayed ti'om perl\mnanee h) an uncuntrollahiL- !\lI',C, gl\L' \\rittell llotiL'l' to the other pmty dcscrihitl.L' ih\' L'ircu11lswnL\" ,,',Illi uncontrollahle l\ll'Cl:s preventing continued perlOrJll:II1L'e' ,d't!;e uhligatiuns ullhi, '\grL'clllent ARTICLE \3 - GOVERNING LAW / VENI F / \\ .\IVER OF .,un TRI \1. This Agn;ement shall hc gO\ erncd h) thL' la\\, ,d the "tate <>1' IlmiLh \11) and all legal action ncecssar) t" cnlurce the Agreement will he held in Palm l3cach Count) and thc Agreemel1l Ivill he intcrpreted aecurding tu the law:. or Florid~l. I~) entering into this Agrcemcnt. CO'.;Sl:II,\NI ,1Ild (TilES hCl'ehy c\pressl) \\ai\ c an) rights either pany mol) ha\c to cl lI'ial h) jury or any civ illitigation related (lIthi\ \grL'c'mL'111 ARTICLE 14 - MISCELLANEOlI~ 14.1 Nonwaiver A waiver hy an) clrv or CONSUl 1'1\'\1 o! any breach ut this Agreemcnt shall not be hinding upon the \\ai\ ing party unless such waivcr is in writing and dul) signed b) both panies 10 this Agreement. In the e\ent ora \lTitten I\aiver. \ULh a waiver shall not a!tectthe waiving party's rights with respecttl1 an) uther "r rurther hreach. The maJ..ing llr acceptance "I a payment b) an) party with knowledge or the e:--i:.tence llr a del~lL1lt ,'r hreaeh shall not operate or be construed tll uperatc 01,' d waiver or an) suhsequent default or breach, 14,2 Severability rhc invalid it) . illegal it), ur unen!orceahility ur any provisiun u I' lhis Agrecment. or the oeLUITence 01 an) e\ ent t'cndering ,1Il) portiun or pru\ ision o! this Agrcement \ oid llr \ uidahlc. shall in no way arrcet the \alidit) or enf()rccahility 01 an) lither portion or prmision olthc Agreement. ,\n) \ lIid or voidahle pnl\ ision shall be deemed severed ij'omthe :\grcement and thc balance 01" the Agreement shall he construed and enl()!Tcd as ir thc AgrccmCtlt did not contain lhe particular pmtilln ')1 provision held to he void. The parties ILllihcr agree to re!()rm the Agrecment 10 replace any s1rid.en prm ision ,vith a \ ,did provision that comes as close as possihle to thc intent ol"the strieJ..cn provisilln rhe provisions 01 this section shall nut prevent thc cntire AgrccmCtlt Irum heing held vuid should a pro\ isilln which is 01 the essence olthe Agrcement bc detcrmined to bc I oid h ,I court lIre'ompctent jurisdiction, 14.3 Political Campaigns During the terml1lthis A,greement, the CONS1:1 I.\N'I or an) cmplo)ce "I' olssociatc, shall not hc' ill\ol\ed in an) polltlc:d campaign I()!' and CITY eleetive office nor make linaneial contribution to an) such campaign, ARTICLE 15 - INTEGRATION ANI) MODIFICATIOI\ rhis Agreement is adopted by the CI rIES and CONSlILL\NI as a lina!. complete and e:--c1usive statement lIlthe tenm III the Agreemcnt hetween thc (TilLS and CONSll!.! ANI, ihis Agreement supersedes al I prior agreements. L'(llltrach. proposals. reprcsentations, negotiations. letters or other communications hetllcen the CITII-:S and CONSl !I TANT pertaining to the Services. \\hether written or llt'a!. ihe Agreement may not be modilicd unless such modi licatillns arc nideneL'd b) an amendmcnt in \\riting signed h\ thc CITIES and CONSl:!. rANT, ARTICLE 16 - SliCCESSORS ANI) ASSIGN~ The CIT1LS and CONSl:!.T:\,,] each hinds it'oell and its direet,'rs, officers, pal1ncrs. successors. e'\ec'utors, adminislral"J's, assigns and legal representatives to the other parties to this :\greemc'nt. ..\ny assignment. sail-. pledgL' or COIl\ eyanL'e "llhl'> Agreement b) ('ONS! ILTA]\'T must hc previousl) appI'lllcd in writing h) the CI rIleS, which consent tlla\ he reasoll,lbl\ withheld, ARTICLE 17 - CONTINGENT FEES CONSUL T ANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual or firm, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, gift or any other consideration contingent upon or resulting from the award or making ofthis Agreement. ARTICLE 18 - OWNERSHIP OF DOCUMENTS CONSUL T ANT shall be required to work in harmony with other consultants relative to providing information requested in a timely manner and in the specified form. Any and all documents, records, disks, original drawings, or other information prepared under this Agreement shall become the property of the CITIES upon completion, for their use and distribution as may be deemed appropriate by the CITIES. ARTICLE 20 - NOTICE Any notice, demand, communication, or request required or permitted hereunder shall be in writing and delivered in person or sent by certified mail, postage prepaid as follows: As To Boca Raton: City of Boca Raton Police Services Department 100 NW Boca Raton Blvd. Boca Raton, FL 33432 Attention: Daniel C. Alexander, Chief of Police And: City of Boca Raton Fire Services Department 6500 Congress Ave, Suite 200 Boca Raton, FL 33487 Attention: Thomas R. Wood, Fire Chief As to Boynton Beach: City of Boynton Beach 100 E. Boynton Beach Blvd. Boynton Beach, FL 33435 Attention: Matthew Immler, Chief of Police and William L. Bingham, Fire Chief As to Delray Beach: City of Dclray Beach 300 W, Atlantic Ave. Delray Beach, FL 33444 Attention: Anthony Strainese, Chief of Police and David C. James, Fire Chief As to CONSULTANT: RCC Consultants, Inc. 100 Woodbridge Center Dr., Suite 20 I Woodbridge, NJ 07095-1125 Attention: Michael W. Hunter, President and CEO 5 \.\ it: ~ \U l COII:.ultdlll~,. 11Ie' :'.l;"27 Ilahcrsham \)1 i allahasscc Ii L23()(i \llt.:ntion: Joscph Y :\cl\Sl,,! l'h,I). "I \ ic'l' l'lcsidcnt :\oticcs shall he cncctivc Ivhen dcli\crcd to the adJrc\\ spL'cllicd ,!I'llIl', (l1clllgcs In the IL~speeti\L' addressL's to Ivhieh \uL'h noticc ma) hc dircctcd may hc madc Irom timc tl' tim,' h\ dill parl\ h) IHitten noticc lo thc othcr parties Nothing containcd in this Article shall bc construcd ll' restrit"l Ihl ll'<InSIl1 Is.':, 'I', I l'ilutin,' \,'oml11unlcations helllec'n reprcscntall\e> >I CONSl:LTANT and thc CITIES, ARTICLE 21 - PROJECT TEAM I'he Serviecs to hc pcrt()J'Jl1cd hcrcundcr shall hc pcr[()J'Jllcd h\ ('( ),\SI I 1,\'. 1''-, O\\n ,tan, unlcss olhcr\\ ISC autholilc'd II! writing by thc CII IES, Thc cmploymcnt 01. contract II ith. III use "I till' SCI'\ Iccs "I' an) other pcrson or linn hI CONSllLI ANT. as indcpcndcnt consultant ,'I' othcl'\\isc. shall hL' ,>ubject lo Ihc prillt' l\riUcn appn'\ di or thl' (1111,:" '\ \' provision or this Agreemcnt shall. hlllvcI er. bc l'lInstrucJ as cllnstituting dll agrccmcnt betwccn thc t 'I I'II',S and an) 'llL'h other person or firm, :\lIr shall an) thing in this :\grccment hl' decmcd to gill' any such party or an) third part) any clailll ,<t' right ufaction against thc CITIES bc)ond sUL'h as may thcn othcr\\isc c'\ist "ithout rcgard to thi, ,\greel11cnl. CONSUL I A7\T is liable [()r all the acts or lImi",loll:. 01 Ih \uheonsultant:. or ,uhu'ntractor" H) dppn'priale l\rittcn agrccment. thc CONSllLTANT shall rCLjuirc cach subconsultant I,r suhcontractor. to thc c,'\lcnt III the Scrvlcc:. [" hc pcrl(H'mcd hy thc subconsultant or suhcontractor. to hc bound w thc CO:\SI I 1';\:\1 h) the term' olthi, :\gl'cemcnl. and 1<.> assume to\lard CONSULL\XI dllthe ohligatluns and n:sp\Hlsihilitics \vhlch CO:\SIII'l ANI, h) this \grecment. assumes toward the CITll'S Each suhconsultant llr suhcontract agrccmcnt shall presel'\ e and prolcctthe rights "I' thc CITILS ullcler this Agreement so that the suhconsulting or subcontracting th.:n:of will IlOt pr.:judic.: ,uch rights, \Vhcr.: appl'l1pridtc, CONSIILTAN'j shall r.:quirc cach suhconsultant "1' ,ubellnlt'act\'! I" enlcr illl" ,Imilar agrccmcnts \\ Ilh It-, ,ub-,uheonsult,lnls or sub-suhcontraetor" CONSULIANI ach,nowledgcs and agrccs that nothing in this :\grccl1lcnt ,hall hc L'l'nstru.:d [(i e'IC,Ilt.: anI c"nlr,l\lllai relationship betwcen and CITY and any suhconsultant or subcontrdctl)r IN WITNESS WHEREOF, the City of Boca Raton, at a regular meeting thereof, by action of the Boca Raton City Council directing the foregoing be adopted, has caused these presents to be signed by the Mayor of Boca Raton, and its seal to be hereunto affixed; the City of Boynton Beach, at a regular meeting thereof, by action of the Boynton Beach City Council directing the foregoing be adopted, has caused these presents to be signed by the Mayor of Boynton Beach, and its seal to be hereunto affixed; the City of Delray Beach, at a regular meeting thereof, by action of the Delray Beach City Council directing the foregoing be adopted, has caused these presents to be signed by the Mayor of Delray Beach, and its seal to be hereunto affixed; and RCC Consultants, Inc has executed this Agreement, all as of the day and year first above written. CITY OF BOCA RATON Attest: Date: By: Boca Raton City Clerk Susan Whelchel, Mayor Approved as to Form and Legal Sufficiency: By: Boca Raton City Attorney CITY OF BOYNTON BEACH Attest: Date: By: Boynton Beach City Clerk Jose Rodriguez, Mayor Approved as to Form and Legal Sufficiency: By: Boynton Beach City Attorney CITY OF DELRA Y BEACH Attest: Date: By: Delray Beach City Clerk Nelson S. McDuffie, Mayor Approved as to Form and Legal Sufficiency: By: Delray Beach City Attorney 7 iH< (0''''11.1\'\1,>,1'\( Attest: I )atc: B)- :____,____,,___,,_____,,___,_, _____ ____ ,.._ Assistant Secretary Name: I itk: (Corporate Seal) EXIDBIT A Copy of Consultant' s Proposal- Dated March 9, 2011 9 ~ ~CC March 9,21) II To: City of Boca Raton Police Chief Daniel C. Alexander 100 N.W. Boca Raton Blvd, Boca Raton. FL 33432-3704 Fire Chief Thomas R, Wood 6500 Congress Ave. Suite 200 Boca Raton, FL 33487 To: City of Boynton Beach Police Chief Matthew Immler Fire Chief William L. Bingham 100 E. Boynton Beach Blvd, Boynton Beach. FL 33435 To: City of Delray Beach Police Chief Anthony Strainese Fire Chief David C. James 300 W, Atlantic Ave. Delray Beach. FL 33444 RE: Proposal for Professional Consulting Services - Public Safety Communications Center Consolidation Study for the Cities of Boca Raton, Boynton Beach, and Delray Beach Dear Sirs: RCC Consultants, Inc. (RCC) understands that the Police and Fire Departments of the City uf Boca Raton, the City of Boynton Beach, and the City of Delray Beach (hereinafter "Cities") are interesting in conducting a comprehensive consolidation study to determine the feasibi lity uf: and benefits to be derived from, the consolidation of their E9-1-] call taking and public safety dispatching of the police and fire departments within the Cities. RCC Consultants, Inc. 2425 Millcreek Court. Tallahassee, FL 32308-4375 tel (850) 224-4451. fax (850) 224-:3059 i Quote for Consolidation Study March 9, 2011 Page 2 of 14 The chiefs of the Cities see this as an opportunity to increase interoperability with neighboring agencies and reduce the overall cost of delivery of public safety and homeland security / emergency management services by consolidating the 9-1-1 call taking and dispatch operations of the Cities. Federal and state aid to cities, towns and counties is dwindling at a time when costs and service demands continue to grow, Local governments, more than ever before, need to find new ways to deliver quality services with limited resources. Increasingly, municipalities are turning to cooperation and consolidation to achieve efficiencies in service delivery. Achieving efficiencies, along with sound fiscal management, has been the result for many successful consolidations of Public Safety Answering Points and public safety communications centers / emergency operations centers throughout the country, RCC Consultants, Inc, (RCC) has helped agencies such as Fairfax County, Virginia and Erie County, Ohio with consolidation of communications services, achieving success through cooperation and consolidation of public safety emergency communications centers. In Fairfax County, RCC assisted in the planning and design of a cooperative venture in which the County and the Commonwealth of Virginia worked together to create a consolidated communications and emergency operations center. The center houses the County's PSAP and emergency communications, the Virginia State Police divisional communications center and the Virginia Department of Transportation Smart Traffic Center in a facility sharing both space and equipment. RCC helped Erie County, Ohio develop a comprehensive plan for consolidating eight disparate public safety communications centers into a single, efficient countywide center. RCC's strategy provided guidance in transitioning the equipment, personnel, policies and procedures into a single consolidated center. Building consensus among so many different agencies was a key challenge in the project, and taking the time to understand stakeholder needs and requirements helped build a strong governance structure for the consolidated center. In Michigan, RCC has developed an innovative concept for the virtual consolidation ofPSAP's in a six county area in the north-central portion of the state. Creating a Regional Emergency Communications Center creates an opportunity to act more strategically to achieve important new benefits that are difficult to achieve without consolidation. By selecting RCC to help objectively analyze the feasibility of a regional communications center, the regional partners will achieve the following benefits: . A single comprehensive strategy for public safety communications . Ongoing public confidence and support . Improved operational policies and practices . Improved accountability and quality . Technical systems flexibility . Long-term efficiency and cost containment (Juote for COIl~()lidatioll StUll.' \ilarch lJ, 201 Page 3 or 1~1 . Improvcd pcrformancc . Improved disaster preparedness and survivability . Larger, more fully dedicated staff pool . Standardized and enhanccd training . Improved interoperability among agencies . More rapid and efticient integration to nev\ techno logics Barriers to Successful Consolidation Unfortunately, some consolidations of public safety communications centers tail- and they tail because of a variety of barriers. Some barriers are operational. such as the necessity to harmonize differences in personnel salaries. benefits and union contracts. Other barriers are more parochial. such as views of ownership and control. In more than two decades of helping public safety agencies improve the efficiency of their communications centers, RCCs teams have helped our clients overcome the barriers to achieve succcssful consolidation: . Diverse Team Membership -- Often several agencies arc involved, each with different terminology. goals and priorities. Members may lack understanding of agency roles and contributions to the issues, and have differing perceptions on hmv government works. . Lack Of Policy Guidance -- The Consolidation team may not have clearly defined policy guidance from elected ulTicials or city and/or county (lrticiab. . Low Team Authority- The tl'amework f()J' accomplishing consolidation is ambiguous or nonexistent. Nobody is in charge ufthe process; lead agency concept is confusing. . Internal Politics - Bureaucratic bias impedes team pertclrlnancc. and often there is a strong preference for agcncy autonomy due to narrow budget constraints and rigid resource controls, ^ powerful bias against adapting and integrating operations. policies. and controls hampers coordinated implementation. . Organizational Inertia -fhere is strong incrtia toward familiar situational assessments and courscs of action, Members may resist change or divergence trom existing policics, By working with a consulting firm that has a depth of experience in overcoming these barricrs, the Cities will receive a solution that achieves a successful consolidation, RCC's Work Plan Will Overcome tire Barriers to Achieve Succe,\'.~ful Consolidation Our experience has taught us the hard lessons of predicting and overcom ing barriers [,) consolidating public safety services and systems, Completing a comprehensivc objective feasibility study designed to provide regional partncrs with the right information to makc tough decisions is a challenge. It rcquires a unique combination of proven experience, reliable technical resources and a commitment to understanding how public safety agencies and communications centers operate. Our experience has prepared us to build the trust and commitment that is necessary to achieve a successful consolidation, By partnering with RCC. the Cities get a company that understands how emergency communications centers operate. and who can build the cOl1scnsus that is vital to a cUl1snlidation I Quote for Consolidation Study March 9, 2011 Page 4 of 14 The Cities will receive a solution that provides the basis for answering the essential question of should you proceed with developing a regional communications center, and provides sufficient information to help decision makers choose the right direction. Reliable Experience in Forging Partnerships and Building Consensus in Shared Communications Systems will Ensure Consolidation Success RCC's team has been assisting governments and public safety agencies for 25 years. The success of this feasibility study depends upon the ability of the consultant to get all regional partners involved in making and building consensus in the process. The Cities will benefit from RCC's experience in guiding the building of partnerships necessary for consolidation of communications centers and shared regional interoperable communications systems. The proposal that follows will demonstrate both the capabilities of RCC to perform this important study and the process that will be followed to ensure the project is successful. Sincerely, ~~, j, Y. Nasser, PhO Vice President/General Manager JYN/jk {Juote tin (nll'-,tilidatil)11 S1Ulh March l), 2(11 i Page:1 01 ih[ - ~_._.,_._--.,.__.._-------------_._----~ ...--........---.-. .._------~ -- ._-_._~--- PROJECT TEAM _____________m..____.________ _. ___ _. ___m____..___.____ A Carefully Chosen Project Team will Provide the Guidance Necessary to Successful Consolidation RCC has carefully chosen an expert project team to offer the best service to the feasibility study project. Our multi-disciplinary team enables us to match the project stakeholder's specific neeus with the extraordinary and varied experience of our proCessionals and their proven ability to deliver quality public safety telecommunications consulting anu engineering services on time and \vithin buuget. RCC is a respected leader in public safety communications because oCthe depth anu breadth of the knowledge and experience of our statf. The composition of our team also reflects the importance the Cities has placed on having the experience and tools necessary to meet the complexities of this project. Our team includes Project Management Institute certified Project Management Professionals (PMP). NENA certified Emergency Number ProtCssionals (ENP), and industry leaders \'lith significant public safety communications center operations anu maintenance experience. Our project manager and the Cities' team will also have the entire resources of RCC to draw upon should project circumstances require additional support. RCC is proposing a team of experts at the f<xefront of the development of Next (.iencration 9-1-1 systems, This team has conducted many consoliuation studies. Our corporate commitment to providing our experts to such standard setting bodies as NENA. APCO. NFP/\, IJIS anu others, demonstrates our belief that fundamental improvements to emergency communications are possible through careful planning and due diligence. rhis team \\ ill \vork with Y Oll tli analYLe models against a set of criteria based on your operational neeus anu vie\\ed tl'om a perspective that considers economic value in the proper context Quote for Consolidation Study March 9. 2011 Page 6 of 14 ___n. .. -.-. cli~~!tIygghin~;.PgiENP Faysal Tay, PMP,ItNP ~~~ng.,I$Y$1;em~ Systems1 Personnel __1.....,._ f ) I OlhE!rRGC I I Personnel as '- , _ R..@qY.lfe[ J Page 1 Figurc 1- DisJlatl'h Consolidation Projcd Tl'am Organization Chart Project Manager: Joseph Nasser, PhD As Project Manager, Dr. Nasser will provide coordination with the City and other stakeholders to ensure timely, comprehensive communication. Dr. Nasser has a distinguished career in Public Safety, having served on many technical boards and as a former President of APCO, Dr. Nasser has appeared before the FCC, the FCC Office of Science and Technology, and the National Research Council ofthe National Academy of Sciences to address current and future public safety communications needs, Professional . PhD, PWU, 1991, Behav ioral Science & Educational Twenty-eight years Law Enforcement Officer . Background . Fourteen years Fire Fighter and Ambulance Attendant ()lIote It)!' Consolidation Stlld\ rvlarch l). 201 ' Pane 7 or Ii '=' ____,~_~~=~"""__"il:~';;;.l"";""'....,""<*l,.,"',"__'^'"'.__>>_.}"_______"'_"',."~"'>>"""""M'_":':~"'''''''''''''<0 . F'ourteen ) ears 9-1-1 'Communications / Emergenc\ l'vlanagement Director for large Florida Count) . I wenty-f()ur years Consulting Experience ->J_."'.",*,,~X ~ Jill '=~ ~"''''*~.~- Summary of . Established the first nationwide 9-1-1 Call Taker and Experience & Dispatcher Training Institute j(lr APCO International. Qualifications including basic, advanced, and Train rhe Trainer. 1984 . Established the first nationvvide FCC Frequenc) C,)()rdination system fnr public safety frequencie" fnr APCO Internatiunal. 198(> . FCC Advisory Committee Chairman for the National Public Safety Planning Advisory Committee (NPSPAClI'or use of frequencies in the 821-824 and 866-869 MHz band", ('reated the first nationwide plan for public safety u"e of these frequencies, approved unanimously by agencies throughout the liS and still in use today. 1987 Staffing Analyses: Clint Hugghins, ENP -, _~""__,<S,~"'OJ:_":,~~>;,-,,*,,,, x_~_=< Mr. Hugghins will provide project engineering/consulting services in the areas of data collection, staffing and facilities analysis. and deliverables preparation. Mr. I-lugghins has participated in many PSAP consolidation analysis projects and will bring this relevant experience to bear in the RECC Cities. _,<<"""~*___"""__,,,,,'_~-=<<'.~'<'1'>""M''''''_''<<''''''''_'''''''*''~>''''<<''_'-W''''''''''''''',..,'..""'_'''',.,.",''''.,','''",,''',."<<<,'''''*''''''''''~'''''''' Professional . BSEL Flnrida State liniversit\ & Educational Certi lied Protessional Engineer (P.L.), Florida #62424 . Background . Certitied Lmergenc~ Number Professional (ENP) li'om National Lmergency ~umber Association (NEN/\) . BlCSI-certified Registered Communications Distribution Designer (RCDD) ~, '''''",~'H_->;>m;=_~,_>;:W1"1< -=,_~w..,~~ Summary of . 10+ years experience in public safety communications Experience & system needs assessment staffing analysis, conso\ idation Qualifications teasibility. systems design, procurement implementation management and acceptance testing . Technical expertise with the f()lIowing public salet) communications subsystem": 1'9-1-1, NCi9-1-I, C \D. RMS, JMS, mobile data systems. information transport systems, PBX net\\mks. and miCJ"(m(lve radio systems . Recent consolidation analysis projects include: Alpena County. ML Erie C(lunty. Oil Livingston Count), MI: Cienesee Count~, M I: Sussex Count\. NJ: Leon ('ounty. F L: Quote for Consolidation Study March 9,20]] Page 8 of ],l and Jefferson Parish, LA Personnel and Standard Operating Procedures: Faysal lay, ENP, PMP Mr. Tay will provide project engineering/consulting services in the areas of data collection, staffing and facilities analysis, and deliverables preparation. Mr. Hugghins has participated in many PSAP consolidation analysis projects and will bring this relevant experience to bear in the RECC Cities. Professional . BSEE, Florida State University & Educational Certified Emergency Number Professional (ENP) from . Background National Emergency Number Association (NENA) . Professional Management Institute certified Project Management Professional (PMP) Summary of . 10 years experience in public safety communications system Experience & needs assessment, staffing analysis, consolidation Qualifications feasibility, communications center design, systems design, procurement, implementation management, and acceptance testing . Technical expertise with the following public safety communications subsystems: E9-1-1, NG9-1-1, CAD, RMS, JMS, mobile data systems, and information transport systems, . Recent communications centers projects include: Fairfax County, V A; Township of West Chester, OH; State of Florida Warning Point/EOC; Genesee County, MI ApPROACH: PROPOSE.D WORK PLAN AND SCOPE OF WORK The technologies available to emergency communications are on the threshold of profound change. With the advance of Next Generation technologies, the methods by which emergency communications are handled on a day-to-day basis are moving from the silo approach of the past to an integrated, fused solution. This major change in the environment will influence virtually every facet ofE9-1-1 call taking and dispatch, including the way agencies (and consultants) view consolidation opportunities. The opportunity to improve the methods of communications still requires an analysis of what is best for both the region as well as the local agencies. The simple application of technology will not solve the response level requirements and may create new problems if not done in a thoughtful, deliberate manner. ()uote tor Cunsolidatioll ~tllll\ March 9, 2lJ I Page l) llf I ~ RCC is well aware of the potential of available technology. HO\\eveL our goal is tll produce a body of work that best addresses the needs of the Cities' emergency services, We \I ill structure our project based upon l(lLIr basic teneb . Improve the overall per1()rmance of emergency services, . Integrate the intelligence available through automated processes with operational practices (Fusion Center), . Where appropriate, combine the emergency communications functions. and . Achieve these goals in the most cost-effective and operationally etTicient manner. The following is a description of the Scope of Services to be rrovided under the prorosed agreement. Phase I - Needs Assessment and Evaluation of Alternative Solutions Task 1 - Project Initiation and Mobilization RCC shall participate in a project kickotf and orientation meeting with the Cities' Project Team and stakeholders. The goals and objectives of this meeting are: . Review project scope. objectives, plans, and requirements with the Cities' Project Team . Define RCC's and Cities' Project Team members and assigned roles and responsibilities . Identify Cities' materials and resources that RCC will require to perf(lnn the engagement . RCC will develop survey questionnaires t<.)t' review and approval by the Cities' Project Team. These surveys will assist with the gathering of pertinent technical. operational and governance data from the existing PSAPs. The questionnaires will be distributed by the Cities' Project Team prior to the Kickoff Meeting, with instructions to either return them to the Cities' Project Team prior to the Kickoff Meeting or hring them to the meeting tl) be turned in. . Identify individuals to be interviewed to determine requirements . Identify hlcilities and systems to he visited and inspected . Develop and agree to a complete list of tasks. timetables and deliverables Task 2 - Data Collection RCC shall perform data collection tasks and conduct interviews \vith appropriate City and stakeholder personnel. in order to determine the requirements for the Dispatch Consolidation Study. RCC will produce a matrix of planned or ongoing facility improvements and identify how each may best fit into an overall strategy of regional communications. Of course, we will rely heavily upon the participation of each involved stakeholder and work toward an accurate reflection of their infrastructure, short-term plans and long-term vision. i Quote for Consolidation Study March 9,20 i 1 Page 10 of 14- . RCC will develop survey questionnaires for review and approval by the Cities' Project Team. These surveys will assist with the gathering of pertinent technical, operational and governance data from the existing PSAPs. . RCC will convene a Project Kickoff Meeting to review the needs and expectations of the Cities' Project Team and stakeholders. . The questionnaires will be reviewed and discussed at the Project Kickoff Meeting, . RCC team members will visit each PSAP/dispatch center operated by each of the participating agencies, and perform interviews to review data from the questionnaires, clarify any open questions and observe operations at each center. . In addition to the interview process, the following information may be gathered as appropriate: 0 Call Taker and Dispatcher position descriptions, classifications, and pay scales 0 Supervisory practices 0 Training standards and practices 0 Standard Operating Procedures and other personnel-based manuals including any training materials used, review of training records and an assessment of the effectiveness of the current hiring and retention policies of the agency. 0 User perceptions and comments. 0 Software and equipment inventories. 0 Statistical reports from automated systems. 0 LAN/W AN diagrams. 0 Plans and review of the process involved with upgrades to existing technologies. 0 Purchasing criteria and guidelines for systems procurement. 0 A detai led breakdown of call statistics with respect to 9-1-1 calls answered, dispatches, and other PSAP activities as may occur, such breakdown to cover hourly demand by shift and account for seasonal variation. 0 Current arrangements for supporting activities, such as technical support, training, administration, etc. Task 3 - Data Analysis RCC will review the data provided on the questionnaires and acquired during the Kickoff Meeting and site visits. . Analysis of technical information, including hardware and software configuration, network connectivity, planned or in-progress upgrades; . Analysis of PSAP/dispatch operations; . Analysis ofPSAP governance structure; . Analysis of current funding structure; <.)uote ror CO!1S01lclalioll "tud\ March 9, 20! : Page ] 1 n r I ~ . Analysis of staffing levels and statl development programs/policies: . Analysis of existing tilCilities: . Analysis of existing systems. capabilities. costs and maintenance agreements, Task 4: Develop Alternative Configurations There are many possible combinations and permutations when examining the best configuration of emergency communications and responsc resources in the area under study. Out of that mix oj possibilities. a small number of configurations \-vill naturally rise to the top as the most viable. given the specific requirements and lessons learned over time, Part of the value RCC brings to the project is our ability, based upon knowledge earned over 25 years. to recognize the most viable alternatives and quickly rule out the remainder. Advantages and disadvantages of alternatives are best judged when those evaluating alternatives have a clear set of requirements. well-defined decision criteria. and consensus on direction. RCC will work with all of the stakeholders to ensure understanding of the decision prerequisites and tll obtain consensus, When considering the overall regional approach to emergel1\.:) communications, RCC will produce a reasoned approach to why recommendations are made in a manner that allows the Cities' Project Tcam to ultimately decide which combinations of features and functionality are most appropriate to meet local needs. Each option proposed by RCC will have an independent analysis clearly highlighting the benetits and disadvantages and indicating risk management in the best possible terms Toward that end. this task is comprised of the tlowing activities . RCC will identifY a number of possible alternative configurations. RCC will select the two or three most viable configurations and develop them for consideration hy the Cities, . For each potential configuration. RCC will propose: Number and locations of centers 0 Primary and secondary coverage areas (as applicable) (, Number of positions (based on the projected call volume) (:,1 Required staffing to ti II the identi fied num bel' 0 f positions CI Net increase/decrease in stat1ing versus existing leve\-; ~ Purchase versus reuse of existing telephone. radio. logging and CAD equipment C) Networking consideration~ 0 Governance model c; Cost analysis 0 Funding model Task 5: Present and Discuss Alternative Configurations RCC will present thc most viable contigurations to the Cities' Project Team at a one-day, in- person Workshop to go over the alternatives and gather feedback to use in selecting the optimum configuration. Quote for Consolidation Study March 9, 2011 Page 12 of 14 In selecting an optimum configuration for PSAP consolidation, RCC knows that the complexities require an operational and functional analysis prior to an economic analysis. No benefit is gained by mixing a group of municipalities that have little common ground. Multiple procedures across a disjointed geographical area will lead to user dissatisfaction and a general sense that the venture has failed. Conversely, appropriately grouped agencies sharing a common base of operational and situational values enhance the chances of success, and thus assure user satisfaction and trust. RCC has the experience to make appropriate recommendations based upon knowledge gained from the many such projects we have completed in the past. Phase II - Develop Conceptual Design and High Level Spatial Design for New Dispatch Center Task 6: Determine "Critical Mass" for Consolidation As a separate discussion, RCC will determine what level of participation by the Cities and their stakeholders is required to provide economic value to the participants, assuming operational viability. This analysis will identify how many members need to join and what level of call volume must be served before the consolidation reaches the required level of viability. Task 7 - Determine Optimal Configuration RCC's recommendations will be based upon sound facts gathered throughout the project, achievable operational and economic objectives most likely to be found acceptable by the participants. Our professionals will suggest the best recommendation based upon their unbiased assessment of the situation and within the best interest of our client. RCC will determine, based on previous input from the Cities' Project Team and information collected during the initial Tasks, the optimal configuration to pursue. This will include development of the selection/decision criteria and rationale, costs, benefits and likelihood of success. Task 8: Recommendation and Report RCC will deliver a report as specified in the "Deliverables" section. This report will contain RCC's assessment of the optimal alternative and recommendations for equipping, staffing, funding and governing the configuration, This report will also contain a high-level transition plan for the migration from the current operational environment to the recommended configuration, RCC will develop and deliver a PowerPoint presentation to be used in presenting the Recommendation and Report to the Cities and other stakeholder audiences. An agreed upon number of printed and electronic copies of the Report and PowerPoint file will be delivered at the final presentation. Task 9 - Project Close Out RCC shall formally close out this phase of the project by: . Recommending final acceptance after review and acceptance of RCC's Recommendation Report by the Cities. <JUUle for C()n~\)lidati()11 '.lud' March l). ::() j Page j 3 uf it . Such acceptance will be veri tied by provision of a written acknowledgement uf acceptance by the Cities' Projecl Team. --_._~--------------,-"-_._...__._~ ~.-~-_. -- ---'"'_._--~---- PROPOSED SCHEDULE ---.--..--- ------..---..--.--.--.---.,-,- -.--- -- ~-----_._.,. The proposed schedule that appears on the following page is based on an assumed start date of July 6.2010. The timeline is relatively stable regardless of date ofreceipt of a Notice to Proceed. provided RCC has sufficient advanced notice to allO\\- for a proper ramp up to hegin the project. " l',()~d F(d,UII ~o\,rl:Ur1 olrdDt'I'<jv!it!. O."~,,,:,:I~ C()r~"'Q~d<.Jtio" I~) T~-;.k j.J;PK OJm18r >~: )11 ~ '1~I~h "'r' '(j";~e"'~('I', --Phase I - Needs AsseSSMent ilInd Evalu<rtlon 01 39 days. Mo.n 5'9!11 Thu'G:jjO:11 Altf!rnaltvp. Sollftl{)n~ 'U;<; Re'CeM~~5 Ncltce tQ .....cceetl :),:I2'f<; Mo'l t,,=,il1 M,;r :,l9 ':'ro.id-:-rl~I-~h-;;:;1 <Jnd MQbtlll;lllo" rue 5,':)111 "' :'':':',;) "':.:', , 2c:~-\', rrf-5;:-~,;{I-- -"" 5,'2.tf1 ~;.(t:;'ij~I"> ,'IJ<~(j 5i;~." I ~.w6/7'1 r::eveior AII("(l)wivl:l Corli~Lr..liOl~~ flU ~,'::ii11+ ';~e;JG~~L'/ I' ~A C>' 1 /]111 --r:;~(" s ertAI1~rn~':;I\;~s" ~e.port~~- -l-'~-,~y- "'lu1.;/.3::,111 h'J 1,,~.Z, ',1 Gf (>""1:'\y~ jPhdli811. Conceptual Onign amJ R8port ,IGlli)Y:-;' MOlll',1!11 MOIl8in.1 ~ ~ 'Jeterrntl,l';' (;-I!'CJ \>l~s~ lor '::VfI,>QIiOtltIQn ~ :jiJ'i"':' M<)'l 14;1\ .l(' ,j ,,1-1,)/ 10 eJ;;ferrTlH'e Opt;rl~ Cod \lVJ1IV : ',v~':, plJ-:?"11 i.;!d7.r2C'" 'Slr'>1 ;1<;11 :'.":;':Io~ Rc;;or-ll~'1€ii~~~l~r:~Tf---;iiTR~;-~c'i :2 'N'" +,lUC',-:1i1I '/'"'ti~ 8(9" , ---1-';; ""Prt:~~li"r-'n<:l 1er.o'1 ~!1\1 <11 ",!11 -::-~J RI16/' ; l' r c; + . 'J '~~;" =>r OjE"CIC lo';':e - {)J~'----" - l;~'f ionf17)~:1\ t,k'1 IV-:::" l..r'~.' .1:-:0, , Ta;~ tl,llle,tDf'ft '" [-1t"nB 'as~,> ,_W__._~ _.MW.___ ~'o~" D '>o"',,h"""''"'''''''''S1,,",", I ':;::,11 ,~,'Imm;,". :;""""~'''~w ';l f';;1("r>~' Mllestr,-', Date Wed 3/SI~ C1'C'J'~~~ ,_..". '-''''~ "-"'-<"'- Prc ('.;\ ~;.Jmr'-;f)" : '~'l'ltn' r..1 ASSl:MPTIO!\S Services tu be provided by the Cities' Project Team and other related key assumptions include: . Identify locations and extents of desired service. . Provide documentation on existing individually owned communications facilities by each participant. I Quote for Consolidation Study March 9,2011 Page 14 of 14 . Assist RCC in development of, distribution of, and collection of survey documents. . Facilitate RCC's visits to each site during field studies. . Assist in coordinating meetings with other stakeholders. It is assumed that only one meeting will be required for Project Orientation, Project Kickoff, Presentation and Discussion of Alternative Configuration, and Presentation of Recommendations Report. Should additional meetings be required, RCC will provide each additional such meeting at its published rates and published direct expense rates. . Each participating City shall enter into an agreement with RCC to pay its pro rata share of the total cost of the consolidation study. SUMMARY OF PROPOSED FEES The proposed labor cost and associated expenses for the engineering and consulting services described in this proposal are summarized below. The compensation for the work set forth in this proposal shall be a firm fixed price of $54,000, Each participating City shall pay its pro rata share as follows: City of Boca Raton: $18,000 City of Boynton Beach: $18,000 City of Delray Beach: $18,000 Incremental payments will be made as follows: . Upon signing of the agreement, each participant will pay to RCC 10% of its pro rata share of the total fee ($1,800 each), . Upon completion of Task 5 "Present and Discuss Alternative Configurations" each participant will pay to RCC 40% of its pro rata share of the total fee ($7,200 each). . Upon completion of Task 8 "Presentation of Recommendation and Report" each participant will pay to RCC 50% of its pro rata share of the total fee ($9,000 each).