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R11-041 II I 1 RESOLUTION NO. Rll- 041 2 3 A RESOLUTION OF THE CITY OF BOYNTON BEACH, 4 FLORIDA, APPROVING AND AUTHORIZING THE CITY 5 MANAGER TO EXECUTE AMENDMENT NO.3 FOR A 6 CHANGE IN SCOPE TO TASK ORDER NO. U08-01-05 .. 7 WITH ARCADIS U.S., INC., FOR ENGINEERING 8 SERVICES FOR THE REPLACEMENT OF THE 9 VACUUM FILTER AT THE EAST WATER TREATMENT 10 PLANT FOR A COST SA VINGS OF $31,710 FROM 11 AMENDMENT NO.2; AND PROVIDING AN EFFECTIVE 12 DATE. 13 14 15 WHEREAS, on September 15,2009 the City Commission approved Amendment No.2 16 to Task Order #U08-01-05 with ARCADIS U.S. INC., to provide engineering services for the 17 replacement of the vacuum filter at the East Water Treatment Plant; and 18 WHEREAS, it has become apparent that the existing sludge thickener will also need to 19 be replaced with a larger unit to accommodate the lime sludge volume as the East Plant reaches 20 its permitted raw water supply flow; and 21 WHEREAS, the City Commission of the City of Boynton Beach upon recommendation 22 of staff, deems it to be in the best interest of the citizens of the City of Boynton Beach to 23 approve and authorize the execution of Amendment No. 3 to Task Order No. U08-0 1-05 with 24 ARCADIS U.S., Inc., for a Change in Scope to engineering services for the replacement of the 25 vacuum filter at the East Water Treatment Plant which will result in a cost savings to the City 26 of $31, 710. 27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 29 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 30 being true and -correct and are hereby made a specific part of this Resolution upon adoption 31 hereof. S\CA\RESOlAgreements\Task .. Change Orders\Reso - Arcadis (No.3).. U08-01-05 (Change Scope) doc I , . I 1 Section 2. The City Commission of the City of Boynton Beach, Florida does hereby 2 approve and authorize the City Manager to execute Amendment No.3 3 to Task Order No. 3 U08-01-05 with ARCADIS U.S., Inc., for a Change in Scope to engineering services for the 4 replacement of the vacuum filter at the East Water Treatment Plant which will result in a cost , I 5 savings to the City of $31,710, a copy of which is attached hereto as Exhibit "A". 6 Section 3. This Resolution shall become effective immediately upon passage. 7 PASSED AND ADOPTED this 5th.. day of April, 2011. 8 9 CITY OF BOYNTON BEACH, FLORIDA 10 ------~ 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Commissioner - Steven Holzman 25 ATTEST: 26 27 28 m. ~ 29 30 31 32 ;b~iC'~ "f'~, . "'~~:.;:fW~ ~ 33 34 (at~"~~a1) ..~~~ ~1 t i ~~:i24' ~, ~~~,j ..\ /j ~.~.,.:\ ..}t~".c .if ,;i'; ~ "', ':~...., .} " 1:"l'~~ ~'-" '!':iJ.~~ \v... ".< \Il. ~~, /'~';:' : S\CAIRESOlAgreementslTask .. Change OrderslReso .. Arcadis (No.3) .. U08-01-05 (Change Scope) doc R ll- aLl 1 TASK ORDER NO U08-01-05 AMENDMENT NO.3 CITY OF BOYNTON BEACH EAST WATER TREATMENT PLANT VACUUM FILTER AND LIME SLUDGE THICKENER REPLACEMENT (300/0 DESIGN AND DESIGN CRITERIA REPORT) A. Background ARCADIS is pleased to submit this proposal for engineering services in connection with the Vacuum Filter and Lime Sludge Thickener replacement at the City of Boynton Beach, East Water Treatment Plant (WTP). The existing vacuum filter and thickener are 30+ years old. The Vacuum Filter is no longer in use and the second story of the filter building has sustained significant hurricane damage that will require demolition of the existing steel support structure and replacement with a concrete block type structure with a precast roof deck. It has been determined that the thickener is inadequate for the ultimate plant capacity, requiring a larger replacement thickener to meet future needs. ARCADIS herein referred to as the Engineer, shall perform the services as outlined below for the City of Boynton Beach, herein referred to as the City. B. Scope of Services The Engineer understands that the City desires to complete the proposed improvements outlined herein as part of a design-build project. The Engineer therefore, will prepare 30% plans along with a Design Criteria Report for the City's use to assist in the acquisition of a suitable Design-Build Team. The system to be designed includes the lime sludge thickener and vacuum filter and its ancillary devices; piping, sludge feed pumps, second story enclosure with access hatch for equipment removal, electrical/instrumentation and control upgrades and site improvements adjacent to the new sludge thickener. The following specific tasks shall be performed by the Engineer: Task 1 - 30% Design and Design Criteria Report Prepare 30% plans and a Design Criteria Report for the proposed lime sludge thickener and vacuum filter system, along with its ancillary devices to be installed at the City's East WTP. In general, the design shall include the following: a. Conduct a kickoff meeting at the City's office to establish project objectives and confirm design-build criteria. Attendees of the kickoff meeting shall include representatives of the Engineer and appropriate staff from the City. 1 b. Preparation of 30% demolition plans (delineating major equipment/structural items to be removed) for the decommissioning of the existing lime sludge thickener and vacuum filter, pumps and piping, along with the demolition of the second story structure associated with the vacuum filter. Demolition details are not provided here, but a discussion of the intent will be provided with the Design Criteria Report. c. Preparation of 30% civil plans to include new/relocated site piping routes, approximate pipe sizes, limits of paving and drainage concepts (general flow directions) adjacent to the sludge thickener facilities. Note that a land survey of the project area is not included. d. Preparation of 30% mechanical plans to include plan and section views of vacuum filter, sludge thickener, pumps, process piping routes, valve sizes and locations. e. Preparation of 30% structural plans to include vacuum filter second floor building dimensions, materials of construction, approximate wall sizes, building section to convey roof/architectural concept, vacuum filter roof hatch opening size/location, and the sludge thickener slab approximate dimensions along with the catwalk revision shown in plan view. f. Preparation of 30% electrical/instrumentation plans to include a single line, site plan identifying conduit/duct bank routes, approximate number of conduits, service size requirement, equipment/lighting panel locations and approximate location of instrumentation. Note: Instrumentation loop drawings are not provided and information relative to instrumentation requirements will be outlined within the Design Criteria Report. g. Prepare detailed specifications for the vacuum filter, sludge thickener and sludge pump. h. Provide City General Standard Details and notes. Note: The City provided panel details will be included as is with no modifications. I. Prepare a Geotechnical Report and associated borings, along with recommendations for soil and compaction treatment under the proposed sludge thickener tank. J. Prepare a Design Criteria Report that outlines the design intent, City requirements, project expectations, operating protocol and latitude of design criteria. k. Submit a set of 30% plans and a Design Criteria Report.. The Engineer will meet with the City after their review this submittal to discuss their comments and will 2 revise the plans and the report accordingly prior to submitting the final (30%) package. The Engineer shall provide an estimate of probable cost with the final (30%) submittal. Task 2 - Permit Consultation Prior to submittal of 30% plans, ARCADIS will meet with the Palm Beach County Health Department to present the design criteria proposed and to seek their input. Their input will be included in the 30% submittal and Design Criteria Report. Note that an actual permit application is not being applied for at this time. C. Assumptions The above scope is predicated on the assumption that the City shall furnish, at no cost to the Engineer, all available pertinent information including previous reports, standard details, plans, specifications, permits and other data relevant to the performance of the above services for the project. It is understood that modifications to the design criteria set forth herein or modifications to a design criteria established at the kick-off meeting or at the 30% submittal will constitute change of scope and associated change to the fee and time of performance. In addition, the City shall designate, in writing, a person to act as the representative for services performed under this agreement. D. Contract Reference This Task Order shall be performed under the terms and conditions described within the Agreement for General Engineering Consulting Services dated November 18, 2008 between the City of Boynton Beach and ARCADIS U.S., Inc. E. Additional Services If additional services are required in the performance of the above scope of services, beyond those normally provided by the Engineer, which must be sublet, the Engineer shall order the work after obtaining written authorization from the City. If the Engineer is requested to subcontract any work directly then a 10% markup will be applied to the subcontractor invoice for coordination services provided by the Engineer. F. Obligations of the City The following specific information and/or items shall be furnished at no cost to the Engineer: 1. Data prepared by or services by others including, but not limited to, all pertinent accurate Record Drawings of the existing vacuum filter system (which were completed as part of any previous expansion), lime building and sludge thickener facilities. 3 2. All permit application and government inspection fees. 3. Monthly plant operating reports as required. G. Fees The fees for this work will be per task as follows: Engineering Services Lump Sum Task 1 -30% Design and Design Criteria Report............ $ 116,620.00 Task 2 -Permit Consultation...... ............ ............ ... ...... $ 1,870.00 SUB TOTAL $ 118,490.00 Cost of Services to Date $ 35,500.00 TOTAL $ 153,990.00 H. Schedule The completion dates for this work will be as follows (starting at written NTP). Engineering Services Time per Task Task 1 - 30% Design and Design Criteria Report...... ... ... ... ...... 120 days Task 2 - Permit Consultation......... ... ...... ......... ............... .... (to be completed prior to Task 1) 4 TASK ORDER NO U08-01-05 AMENDMENT NO.3 CITY OF BOYNTON BEACH EAST WATER TREATMENT PLANT VACUUM FILTER AND LIME SLUDGE THICKENER REPLACEMENT APPROVED BY: :~TY OF BOYNTON BEAC~ Kurt Bressner, City Manager Dated this \L\~ day of ~~(L ,2011 SUBMITTED BY: ARCADIS U.S., INC. By: Thomas C. Jensen, Dated this '3 rcJ day of ,2011 5 TASK ORDER NO U08-0' C; AMENDMENT NO.3 City of Boynton Beach East Water Treatment Plam .l:uum Filter and Sludge Thickener Replacement (30% Design and Design Criteria Report) TASK 1 30% DESIGN AND DESIGN OF CRITERIA REPORT (180) Proj. (160) (120) (100) (90) Sr. (50) TASK Dir. Sr. PM Proj. Eng. Engineer Des. Admin SUBTOTAL On-Site MeetinQ (Kick-off) 6.0 8.0 - - Field Work / Data Collection - - 12.0 4.0 8.0 - Demolition Plans - - 16.0 12.0 32.0 - Civil/Mechanical Design 4.0 6.0 52.0 16.0 - - Civil/ Drawings - 4.0 16.0 90.0 - Structural Design - 60.0 12.0 8.0 16.0 - Structural Dwg's - 8.0 8.0 12.0 52.0 - Mechanical Dwg's - - 16.0 8.0 40.0 - Coord. w/Electrical/lnstrumentation 2.0 2.0 16.0 10.0 16.0 - Coord. w/Geotech - 4.0 4.0 2.0 Design Criteria Report 4.0 12.0 60.0 16.0 - 30.0 30% Review Mta/ Submittal 2.0 2.0 8.0 8.0 16.0 2.0 Cost Estimate 1.0 4.0 12.0 8.0 - 2.0 Final Review Mta/ Submittal - 2.0 8.0 8.0 8.0 - QAlQC 4.0 8.0 8.0 2.0 16.0 2.0 23.0 104.0 244.0 132.0 294.0 38.0 Subtotal $4,140.00 $ 16,640.00 $ 29,280.00 $ 13,200.00 $ 26,460.00 $ 1,900.00 $ 91,620.00 SUBCONTRACTOR (JH Ham Engineerina, Inc) $ 17,500.00 SUBCONTRACTOR (Dunkelberger) $ 5,000.00 REIMBURSABLES (ARCADIS) $ 2,500.00 SUB TOTAL (TASK 1) $ 116,620.00 3/3/2011 TASK ORDER NO U08-0/ "i AMENDMENT NO.3 . City of Boynton Beach East Water Treatment Plant. ....cuum Filter and Sludge Thickener Replacement (30% Design and Design Criteria Report) TASK 2 PERMIT CONSULTING (180) (160) (120) (90) Sr. (50) TASK Proj. Dir. Sr. PM Proj. Eng. Des. Admin SUBTOTAL Permit Consutlation Meeting 4.0 4.0 - 8.00 Follow-up Letter 1.0 2.0 2.0 5.00 5.0 0.0 6.0 0.0 2.0 13.00 Subtotal $ 900.00 $ - $ 720.00 $ 100.00 $ 1,720.00 REIMBURSABLES $ 150.00 TOTAL (TASK 2) $ 1,870.00 SubTotal (Task 1 & 2) $ 118,490.00 Cost of Services to Date $ 35,500.00 Total $ 153,990.00 3/3/2011 . Task Order No. W-08-01-05 Amendment No.3 Vacuum Filter I Lime Sludge Thickener Replacement (30% Design and Design Critieria Report Personnel Project Director Bill Reese Sr. Project Manager Tom Jensen Bob Botkin Project Engineer Kris Dean Ben Kough Engineer Michael Michuda Sr. Designer/Inspector Tony Steffer Jim Farrell Admin. Susan Gunn Diana Walker