R01-043 RESOLUTION NO. ROi-m/.~
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF BOYNTON BEACH, FLORIDA, APPROVING
AND ACCEPTING A FEE PROPOSAL AND SCOPE OF
SERVICES BY METCALF & EDDY, INC., FOR
ENGINEERING SERVICES FOR THE N.E. 12TH
AVENUE DRAINAGE IMPROVEMENTS AND SEAWALL
REPLACEMENT, IN THE AMOUNT OF $72,076.00.00;
AUTHORIZING AND DIRECTING THE MAYOR AND
CITY CLERK TO EXECUTE THE PROPOSAL; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, this task order is for design, permit, bid and construction
management services to replace the existing 50 year old seawall that has failed
because of hydraulic loading from stormwater; and
WHEREAS, the City Commission of the City of Boynton, upon
recommendation of staff, deems it to be in the best interests of the residents and
citizens of the City of Boynton Beach to approve and execute Task Order # 01-01 in
the amount of $27;,076.00 with Metcalf Eddy, Inc,. for engineering services related
to NE 12th Avenue, drainage improvement and seawall replacement;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
Section 1. Each Whereas clause set forth above is true and correct and
incorporated herein by this reference.
Section 2. The City Commission of the City of Boynton Beach, Florida
does hereby approve and accept a fee proposal and scope of services by Metcalf &
Eddy, Inc., for engineering services for the N.E. 12th avenue drainage improvements
and seawall replacement, in the amount of $72,076.00, (Task Order No. 01-01)
which proposal is attached hereto as composite Exhibit "A".
Section 3. That this Resolution shall become effective immediately upon
PASSED AND ADOPTED this .~ day of March, 2001.
Vice Mayor
Commis~ione~/
Commissioner
;T:
,iCity~lerk '
Commissioner
TASK ORDER #01-01
February 7, 2000
FEE PROPOSAL AND SCOPE OF SERVICES
CITY OF BOYNTON BEACH
NE 12m AVENUE DRAINAGE IMPROVEMENTS AND
SEAWALL REPLACEMENT
Back~round
It is the general intent of this scope of services to provide planning, designing,
permitting, bidding, and construction management services associated with design and
construction of a stormwater management system and seawall replacement that is
proposed for NE 12' Avenue.
The following was provided by the City to M&E to facilitate this proposal:
1. Structural Design & Inspections, Inc., "Structural Engineering Report
Concerning Mariner's Way Seawall and the N.E. 12' Avenue Seal Wall", dated
July 21, 2000.
2. City of Boynton Beach Utilities.Department, "N.E. 12' Avenue Plan &
Profile", dated April, 2000.
The SDI report described the NE 12' Avenue seawall as:
· "bowed considerably"
· "the seawall cap is fractured in numerous locations along its entire length", and
· "the soil on the landward side of the seawall has been displaced".
The report further classified both seawalls as "failed". This failure was attributed to:
· "excessive lateral loads placed on the landward side of the NE 12' Avenue seawall"
caused by "a direct result of saturated soil pressure and hydrOstatic pressure from
groundwater and surface runoff accumulation behind the wall", and
· "deteriorated steel anchor rods" and "seawall cap reinforcing steel (deterioration)"
with respect to the Mariner's seawall.
Hence, this fee proposal and scope of work addresses the replacement of the NE 12'
Avenue seawall (hereinafter referred to as "seawall A") and drainage improvements
aimed at minimizing the effect of runoff on the subject seawall. The Mariner's Way
seawall (hereinafter referred to as "seawall B") located to the north is not part of the
scope of work outlined in this prOposal. The attached Figure depicts the location of
each seawall.
1.0
2.0
SCOPE OF SERVICES
Project Management
1.1 Management
Project Management activities comprise contract administration,
coordination of project staff, monitoring of progress and project costs.
1.2 Owner Liaison
M&E will attend up to fourteen (14) meetings with representatives, of the
City for seawall A during the project as follows:
a. Conceptual design review meeting,
b. Final design review meeting,
c. Prebid Conference,
d. Bid opening,
e. Preconstmction meeting,
f. Weekly construction meetings, and
g. Project closeout.
Engineering Design
2.1 Data Collection and Field Investigation
M&E will perform the following activities:
a. Data Collection and Review of Existing Documents:
· Inspection and/or failure investigation reports
· Regional and local geologic information
· Design or record drawings of buried and overhead utilities and
nearby structures
· Property and easement records
· Existing topographic maps
· Design storm information
b. Field Investigation and Survey Services (seawall A)
· Two 3.5 inch diameter cased borings, SPT at 5 ft intervals.
Depth equal to at least 3 times the free-standing height of the
seawall or 10 ft. into bedrock, whichever is less. Measure
groundwater' level in each boring at the end of drilling. Record
water level in the channel at the same time.
2
2.2
AllowanCe for two 3" thin-walled tube soil samples in the event
that cohesive soils are encountered
Field supervision by M&E geotechnical engineer
· Allowance of $3000 for laboratory tests on soil samples (groin
size distribution, Atterberg limits, natural moisture content,
consolidation and shear strength tests)
· Geoteclmical Data Report will describe the work performed and
include boring logs and laboratory test results
· Surveying services to generate a 1"=10' scale topographic map
of the seawall area (both in CADD and a reproducible copy),
including the location and elevation of the borings.
· PerColation testing will not be necessary.
Conceptual Design Report
M&E will prepare a conceptual design report (CDR) which will consist
of the following design elements:
a. Drainage Improvements. M&E will develop stormwater calculations
to estimate the volume of runoff along NE 12~ Avenue east of US l,
within the right-of'way. A 'conceptual stormwater management
design will be presented along with necessary pretreatment structures
(i.e. particle separator) for seawall A.
b. Seawall Replacement. An evaluation of up to three alternatives
(seawall type) will be presented based on soil investigations. The
alternatives will be evaluated based on foundation considerations,
technical feasibility, and spatial constraints.
c. Hydrostatic Pressure Mitigation. A plan for reducing the effect of
saturated soil runoff accumulation and hydrostatic pressure on the
refurbished seawall will be presented for seawall A.
d. Schedule Constraints: The CDR will report on schedule constraints
such as site access, equipment and material staging, etc.
Upon incorporation of comments from the CDR review meeting, a f'mal
report will be issued. This report will be used as the basis for Final
Design.
2.2.1 Rough-Order-Magnitude Cost (ROM)
A ROM for seawall A is as follows:
Seawall A - Design, Bid Phase, Construction Management Services
$72,000; Construction $300,000
3
2.3
2.4
Final Design,
M&E will prepare Contract Documents for the project. Drawings and
Specifications in CSI format will comprise the Contract Documents. A
total of three drawings consisting of:
C-1 Site Plan
C-2 Sections and :Details
is expected to comprise the design drawings. Specifically:
Civil Design. Civil design consists of stormwater management
(paving, grading and drainage). Drawings and specifications for
the civil work will be prepared.
Geotechnical Design. Geotechnicat design consists of
recommendation of allowable bearing capacity, later soil
pressures, and pile capacities as applicable for the selected
seawall altemative. Drawings and specifications for the
geotechnical work will be prepared.
Structural Design. Structural design consists of seawall design
and development of calculations for the alternative selected.
Specifications for the structural work will be prepared.
Project Manuals
conditions, technical
prepared, modified to
Boynton Beach contract
applicable contract documents, general
and standard details will be
M&E will use standard City of
and general conditions (Division 0).
It is assumed that replacement of the wood deck walkway for the seawall
or boat slips is not included in the design.
Drawings and specifications.will be issued to the City at the 90 and 100
percent completion levels.
Construction Cost Estimate
An. estimate of probable cost of construction will be prepared at the 90 %
completion level.
2.5 Deliverables
The following deliverables/copies will be provided to the City:
1. Three (3) copies of the Draft CDR;
2. Three (3) copies of the Final CDR;
4
3.0
4.0
5.0
3. Three (3) copies of the estimate of probable cost for each seawall;
4. Three (3) copies of the 90 % Contract Documents;
5. Three (3) signed and seal copies of the Contract Drawings;
6. Three (3)copies of the Project Manuals;
7. Two (2) sets of half prints; and
8. One (1) disk copy of the Contract Drawings.
Permitting
M&E will prepare and submit permit applications for the stormwater
management system. It is assumed that all permit fees will be paid by the City.
The anticipated permits for seawall A are as follows:
Palm Beach County Department of Environmental Resource
Management (DERM), and/or
Florida Department of Environmental Protection (FDEP) for seawall
construction in a waterway.
South Florida Water Management District for stormwater discharge to a
waterway from a road.
Bidding Services
In this phase, M&E will provide engineering services during the bidding and
award of the project for one bid package. The following tasks are anticipated:
4.
5.
6.
7.
8.
Bid advertisement to be posted by the City.
Issue project manuals to two plan review rooms (in addition to the
deliverables in 2.5).
Charge for and distribute project manuals.
Develop and issue one Addendum if required.
Conduct a pre-bid conference.
Respond to prospective bidders' written inquiries.
Assist the City in evaluation of bids.
Make recommendations.to City regarding award of bid.
Construction Management Services
M&E will provide construction management services for the duration of the
project through Final Completion. Engineering services will also be provided to
the extent necessap.,,. Services are described as follows:
5.1 Preconstruction Meeting
M&E will conduct the preconstruction meeting between the City and the
Contractor to assist in explaining construction administration procedures.
5.2
5.3
Technical Services
During this phase, M&E shall:
Employ a to be on site. This
proposal includes a maximum of 40 hours per
week during the duration of construction. However, the RPR's on
site schedule will be as agreed by the City. The duties to be
performed by
· observation of ~
· revie~
·
intent of
·
maintain
limited to:
M&E will
progress and
weekly job
and provide
above.
:onstruction and compliance with the
~drawings reflecting
record drawings,
meetings with contractor,
review pay estimates, review record drawings,
review and assist in negotiating change orders; and
addressing RFI's.
inspector that will observe the
as needed.
specifications to the Contractor.
assistance regarding the construction
ork to the design intent, attend
the City and Contractor's representatives,
~ various design disciplines outlined
Contractor Submittals
M&E's review of required Contractor submittals will consist of the
following activities:
1. Review up to four (4) sets of shop drawings submitted by the
Contractor to determine general conformance to the design concept
and the project manual.
2. Review up to two (2) equipment and/or materials submitted by the
Contractor as substitutions to those specified in the project manual.
3. Review one (1) manufacturers' operations and maintenance manuals
submitted by the Contractor.
6.0
1.
5.4
5.5
5.6
5.7
4. Review Contractor pay requests on a monthly basis. Two (2)
requests are estimated.
Contractor Request for Information
M&E will respond to up to six (6) requests fOr information (RFI) by the
Contractor. M&E will prepare up to one (1) supplementary drawing, as
required to clarify actual field conditions encountered.
Proposed Change Orders
M&E will review up to two (2) change orders submitted by the
Contractor. Review will address conformance to original design
concepts and cost-effectiveness. M&E will evaluate requested price
changes and time extensions for proposed change orders and make
recommendations to the City in writing.
Final Inspection
Key members of M&E's design team will conduct a fmal inspection for
the work with the City's representatives and provide recommendations to
the City for acceptance of:the work. M&E will prepare a f'mal inspection
letter on both seawalls.
Record Drawings/Final Certification
M&E will prepare record drawings using:
· design drawings as the basis, and
· information provided by the Contractor.
Record drawings will be based on information supplied by the
Contractor. M&E shall furnish this information to the City in AutoCAD
format along with two (2) sets of blue line prints, two (2) sets of half
prints, and one (1) set of mylars. Project certifi6afions will be submitted
to appropriate agencies, as part of their conditions of permit.
Basis of Estimate
The Mariner's Way seawall (hereinafter referred to as "seawall B") located to
the north is not part of the scope of work.
The City will provide Front End Documents (Division 0) to M&E in Word 97.
The fees presented are based on a batter pile type seawall. A maximum 12-foot
high seawall is assumed to be the design wall height..M&E will be providing
design parameterS and specifications on the-seawall. The seawall will be
designed by the manufacturer.
It is assumed that replacement of the wood deck walkway for the seawall or
boat slips is not included in the design.
An allowance of $3,000 has testing. Field
10.
The schedule assum
use of
The resident
and the
a contractor to
· week :delayed construction
~and shop drawing
prior to beginning
be 5. Weeks to substantial
weeks later. The total construction
period is 8 weeks.
Work hours for the contractor will be 40 hours per week, Monday through
Friday. Additional hours worked (evenings or weekends) requiring presence of
the Resident Project Representative (RPR) will be compensated with overtime
rates.
proposal will be based on a time and
of phases as :described in Appendix B, Section
6a of the General Agreement.
PROJECT SCHEDULE
Schedule
Time Elapsed
Notice to Proceed
Task 1 - Project Management
Task 2 - Engineering Design
Field Investigation
Conceptual Design Report
Final Design
Permitting (FDEP/SFWMD)
Task 3 - Bidding (to Contractor NTP)
Task 4 - Construction Management
Construction Permits in hand
Construction (to Substantial Completion)
Final Completion
Record Drawings
0 weeks
Continuous
3 weeks
6 weeks
9 weeks
14 weeks
22 weeks
26 weeks
31 weeks
33 weeks
44 weeks
COMPENSATION
M&E proposes to perform the above tasks for a time and materials rote amount of
$72,076. Cost estimates are attached to present a breakdown of fees and hours per task
and is included as Attachments A through E. The cost estimates are summarized
below.
Task 1 - Project Management and Meetings
Task 2 - Predesign
- Final Design
Task 3 - Permitting
Task 4 - Bid Services
Task 5 - RPR
- Engineering Services
Totals
Labor ODCs
$9,656 $ 151
13.818 3,946
8,458 280
3,664 45
2,030 0
18,956 298
10,571 203
$67,153 $4,923
Total
$9 807
17 764
8 738
3 709
2 030
19.254
10.774
$72,076
APPROVED BY -~
FLORIDA
BY:
Mayor
Approved as to Form:
SUBMITTED BY
Metcalf_.&---F~dy., Inc, ~ .
Roberto S. Ortiz, Vice President
Date: ~/7 tot
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DECK
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4' AWAY 7.00
"MANATEE COVE"
SIGNAGE
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EXIST. WOOD DECK WALKW~
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END RfW
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"MARINER'S VILLAGE"
SIGNAGE
LAKE
WORTH MARI5
P.B. 33, PG..
(REC. 06/2
Metcaif & Eddy
CITY OF BOYNTON BEACH
I ,2-12-oo I NT~ I F'CU~E
SCALE: N.T.S.
ATTACHMENT
COST ESTIMATE
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