R08-013
II
1 RESOLUTION NO. R08- D-I3
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3 A RESOLUTION OF THE CITY OF BOYNTON
4 BEACH, FLORIDA, AUTHORIZING EXECUTION OF
5 AMENDMENT NO. 3 TO TASK ORDER NO. 3 TO
6 BROWN AND CALDWELL FOR WORK THAT WAS
7 REQUESTED OUTSIDE THE SCOPE OF
8 AMENDMENTS 1 AND 2 IN THE AMOUNT OF
9 $38,265.00; AND PROVIDING AN EFFECTIVE DATE.
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12 WHEREAS, the City Approved Task Order No.3 on May 2005, to develop a
13 business Case Evaluation which was needed to support the development of a long-term
14 water treatment and supply plan; and
15 WHEREAS, During Amendments I and 2 the City made several unanticipated
16 changes and requested additional services not authorized under those amendments and
17 previous Task Order. Amendment No.3 to Task Order No.3 is a request to recover the cost
18 of additional work not covered under previous amendments to Task Order No.3 of the BCE;
19 and
20 WHEREAS, the City is exploring options to this limitation and seeking a longr
21 permit term so as to be assured that its capital investments in treatment plant capacity can be
22 used to meet long-term growth demands; and
23 WHEREAS, the City Commission, upon staff s recommendation, has deemed it
24 appropriate and in the best interests of the public to approve Amendment No. 3 to Task
25 Order No.3 in the amount of$38,265.00 with Brown and Caldwell.
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
27 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
SICAIRESOlAgreementslTask - Change OrderslAmendment No 3 - Brown and Caldwell Task Order 3 doc
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Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
2 being true and correct and are hereby made a specific part of this Resolution upon adoption
3 hereof.
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Section 2.
The City Commission of the City of Boynton Beach, Florida does
5 hereby authorize and direct the approval and execution of Amendment No.3 to Task Order
6 No.3 in the amount of $38,265.00 with Brown and Caldwell for additional work performed
7 that was not covered under previous amendments.
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Section 3.
This Resolution shall become effective immediately upon passage.
9 PASSED AND ADOPTED this I~ day of January, 2008.
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SICAIRESOlAgreementslTask - Change OrderslAmendment No 3 - Brown and Caldwell Task Order 3.doc
~os -013
Amendment No.3 to
Brown and Caldwell Task Order No. 3
Water Supply Options
SFWMD Consumptive Use Permit
SECTION 1 - BACKGROUND
On J\Iay 9, 2005, Brown and Caldwell was issued Task Order No.3 to conduct a Business
Case Evaluation (BCE) for the City of Boynton Beach (City). The BCE developed and
evaluated various opportunities for the City to meet its long-term water supply and
treatment needs in a more cost-effective manner than a plan that was currently being
considered City.
,\mendment No.1 to Task Order No.3 was issued to Brown and Caldwell on February 21,
2006. Under this task, Brown and Caldwell re\Tiewed Consumptive l'se Permits (Cl'P) held
by adjacent utilities, reviewed operational data from utilities using the Floridan Aquifer as a
raw water source, discussed opportunities with the SFWMD to modify the existing cep,
and de\Teloped an alternative that would satisfy the City's water supply strategy with lower
risk and lower capital cost compared with the expansion of the City's East Water Treatment
Plant.
On June 28, 2006, Brown and Caldwell submitted a memorandum to the City summarizing
the results of the BCE analysis. The memorandum summarized the components and life-
cycle costs of the two alternatives that met the goals established in Amendment No.1 and
presented a third alternative (Alternatille 3) that potentially held even greater benefits to the
City. The results of the analysis were presented to the City Commission on July 11, 2006,
with the caveat that A/ternatille 3 needed additional evaluation. The Commission was pleased
with the study and requested that Brown and Caldwell perform additional analysis on
/Uternatille 3. Additional assessment forAlternatilJe 3 was funded under Amendment 2 to
Task Order No.3. In summary, this alternative consisted of the following elements:
. Part 1 - Convey water from the City's west surficial wellfield to the East Water
Treatment Plant
. Part 2 - Convert the West \Vater Treatment Plant from nano-ftltration into a low
pressure reverse osmosis (LPRO) treatment facility. This will require the
construction of up to 7 upper Floridan Aquifer production wells
More detailed findings from an assessment of . UternatilJe 3 were summarized in a
memorandum and presented to the City Commission on September 6, 2006.
During the course of completing work for Amendment 1, a series of changes occurred that
resulted in Brown and Caldwell incurring greater expenses that anticipated. In addition, we
were asked to complete several tasks that were outside of our scope of work covered in the
original Task Order No.3 and Amendments 1 and 2. The additional services provided by
Brown and Caldwell were discussed with the City J\Ianager and the Utilities Director and
were documented in a memorandum dated August 16,2007. This Amendment 3 is a formal
request to recover expenses incurred while conducting work on behalf of the City.
SECTION 2 - OBJECTIVES
This Amendment 3 to Task Order 3 is a request to recover expenses previously incurred
on behalf of the City during the development of the Business Case Evaluation and
subsequent tasks.
SECTION 3 - SCOPE OF WORK
The following additional serVIces were provided to the City during the completion of
Task Order 3:
. Meetings with SFWMD - Two additional meetings were conducted with
SFWMD to discuss water supply strategies and how these may be interpreted
under the District's new evaluation criteria. In April 2006 (the middle of this
project), SFWMD issued a policy stating that no additional water would be
made available from the regional system. This policy directly impacted the
proposed alternatives that Brown and Caldwell had begun to develop and
required reconsideration and additional effort.
. Additional Analysis - Brown and Caldwell conducted life cycle analyses on 3
additional alternatives prior to presentations to Commission on July 11, 2006.
The life cycle cost analyses included analyses of capital investment,
operations and maintenance expenditures and replacement costs associated
with the three new alternatives. This additional work was not funded.
. Presentation to Commission - On July 11, 2006, Mr. Olson made a
presentation to Commission summarizing the City's water balance and
proposing three potential alternatives. The presentation was well received and
was later provided electronically to the City for internal use.
. Summary Report - In February 2007, Brown and Caldwell submitted a
summary report to the City documenting the entire Business Case Evaluation
process. This report was submitted on February] 6, 2007, and was prepared at
the request of the Utilities Director.
SECTION 5 - PROJECT SCHEDULE
Work was completed on these tasks prior to February 2007.
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SECTION 6 - COMPENSATION
Compensation for services rendered under this Task Order 3 - Amendment No.3 will be
a Lump Sum Fee of $38,265, in accordance with terms and conditions defined in the
Professional Services Agreement dated November 18, 2003, and as revised from time to
time. A single invoice will be submitted based on work previously completed. The total
fee is based on the additional expenses actually incurred on this project and is distributed
among the four (4) tasks shown below.
Task ] - Additional Regulatory Meetings
$4,500
Task 2 - Supplemental Analysis (74%)
$22,500
Task 3 - Presentation to Commission (12%)
$ 3,000
Task 4 - Project Summary
$8,265
Total Fee
$38,265
SECTION 7 - AUTHORIZATION
DA TED this
/G::,
day of e"""1UJ- .2J
BrQWlla,aldWell
n-tYk-&1 ?tf. /?'V~
Ronald M. Ash, P.E.
Vice President
Attest / Authenticated: 11
~ <m. tluJ.;n:Ji,
City lerk
AP~d as to Form:
Attest / Authenticated:
Secretary / Notary
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