R07-115
1 RESOLUTION NO. R 07- lIS
2
3 A RESOLUTION OF THE CITY COMMISSION OF
4 THE CITY OF BOYNTON BEACH, FLORIDA,
5 APPROVING AND AUTHORIZING THE
6 EXECUTION OF A CONTRACT (RFQ # 040-2730-
7 07/CJD) BETWEEN THE CITY OF BOYNTON
8 BEACH AND MILLER LEGG FOR DESIGN
9 SERVICES FOR THE REDEVELOPMENT OF
10 BOAT CLUB PARK, JAYCEE PARK AND
11 OCEANFRONT PARK IN THE AMOUNT OF
12 $322,410.00; AUTHORIZING THE CITY MANAGER
13 TO ENTER INTO THE AGREEMENT; AND
14 PROVIDING AN EFFECTIVE DATE.
15
16 WHEREAS, the City of Boynton Beach issued a Request for Qualifications
17 (RFQ #040-2730-07/CJD) for design services to provide construction documents,
18 bidding assistance and construction review for the redevelopment of Boat Club Park, the
19 boardwalk dock at Jaycee Park and replacement for the boardwalk at Oceanfront Park;
20 and
21 WHEREAS, Five (5) proposals were received and reviewed by Wally Majors,
22 Tom Balfe and Jeffrey Livergood with Miller Legg scoring the highest; and
23 WHEREAS, the Parks Department evaluated the compensation rates for each
24 consulting firm and determined it would be in the best interest of the City to award a
25 contract to Miller Legg.
26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
27 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
28
Section 1.
The foregoing "Whereas" clauses are hereby ratified and
29 confirmed as being true and correct and are hereby made a specific part of this
30 Resolution upon adoption.
S:\CA\RESOlAgreements\Bid AwardslAward of RFQ - Miller Legg {Parks design services).doc
II
Section 2.
The City Commission of the City of Boynton Beach, Florida,
2 hereby approves the award ofRFQ #040-2730-07/CJD to Miller Legg for design services
3 to provide construction documents, bidding assistance and construction review for the
4 redevelopment of Boat Club Park, the boardwalk dock at Jaycee Park and replacement
5 for the boardwalk at Oceanfront Park in the amount of$322,410.00.
6
Section 3. The City Commission authorizes the City Manager to execute a
7 Consultant Agreement for Design Services with Miller Legg, a copy of which is attached
8 hereto.
9
Section 4.
That this Resolution shall become effective immediately.
10
PASSED AND ADOPTED THIS ~ day of October, 2007.
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26 ATTEST:
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CITY OF BOYNTON BEACH, FLORIDA
,/'
.o~
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----..,-=--
Awards\Award of RFQ - Miller Legg {Parks design services).doc
ffu7-//5
August 28, 2007
Via Facsimile 561-742-6233
or E-mail recdept@ci.boynton-beach.fl.us
and US Postal Service
Mr. Wally Majors, Director
Recreation and Parks Department
CITY OF BOYNTON BEACH
P.O. Box 310
Boynton Beach, Florida, 33425-0310
Re: "The Replacement of Oceanfront Park Boardwalk; Construction of Jaycee Park Boardwalk
and Construction Improvements at Boat Club Park", RFQ# 040-2730-07/CJO
Miller Legg Proposal No: 07-P0196 REVISED
Dear Mr. Majors:
Thank you and the City staff for the opportunity to submit the attached Agreement for Professional
Services for the above-referenced Project. The drafts of scopes of work have been revised as negotiated.
We are looking forward to beginning the initial design plans and kick-off meeting with you, Jody Rivers,
Tom Balfe, Jeffrey Livergood and other City staff essential to these projects.
Attached you will find separate scopes of work; one for each of the park sites. This was done since the
nature of each project has emphasis on a different set of needs. The scope and fees are summarized as
follows:
A. Oceanfront Park Boardwalk' Replacement, FEE: $205,060.00
B. Boat Club Park Improvements, FEE: $55,425.00
C. Jaycee Park Dock and Boardwalk, FEE: $61,925.00
We anticipate that these scopes and fees will be authorized under a single master agreement
administered through the City Finance Department consistent with draft agreement document provided in
the RFQ package. We are requesting your written approval on the attached scopes of work and fee
proposals at your earliest convenience. Upon receipt of your written approval and contract documents we
will schedule a kick-off meeting to discuss design issues.
Should you have any questions, please do not hesitate to contact me at (561) 689-1138, Ext. 262 or
tcaruso@millerleqq.com. Again, thank you for this opportunity, and I look forward to speaking with you
soon.
TMC/ch/PrinciPa(ill1
Attachment(s)
I IPbo-main Ida ta IP roposals\200 7\07-pO 196 boynton IDocuments I Contracts \07 -PO 196_8 oynton_8ch_ LAS _AgreemenL R EVI SED
081707.doc
IMP R 0 V I N G COM M U NIT I E S.
eRE A TIN G E N V I RON MEN T S.
Palm Beach Office: 2005 Vista Parkway' Suite 100' West Palm Beach, Florida' 33411-2719
(561)689-1138' Fax: (561)689-8108
www.millerlegg.com
AGREEMENT FOR PROFESSIONAL SERVICES
City of Boynton Beach
Client Contact:
Wally Majors, Director
Recreation and Parks Department
;Iient:
Address: 100 Boynton Beach Blvd.
Boynton Beach, Florida 33425-0310
Address:
P.O. Box 310
Boynton Beach, Florida 33425-0310
August 28, 2007
Proposal No: 07-P0196(A) T:
45S R: 43E S:
22
Date:
Project Name and Location: Oceanfront Park Boardwalk Replacement "Project"
Description of Services to be Provided: See Exhibit A, Pages 1 - 10
Fee:
Lump Sum of
$205,060.00
and/or
Hourly Not To Exceed
$10,000.00
Retainer:
(Payable upon execution of this Agreement)
NA
~pecial Conditions: Pursuant to the City of Boynton Beach Standard Agreement
The undersigned agree to the attached General Conditions and Special Provisions which are
incorporated and made a part of this Agreement. Any additional requested services will be addressed
in a separate agreement.
Miller, Legg & Associates, Inc. d/b/a Miller Legg
(Consultant)
City of Boynton Beach (Client)
Date:
Date:
Signature
Signature
William MummerVFinance Director
Michael D. Kroll, RLA/Principal
MDK/ch/ch
Attachments: General Conditions/Special Provisions
Client Billing Instructions
Rate Schedule/Exhibits A and B
~
AGREEMENT FOR PROFESSIONAL SERVICES
City of Boynton Beach
Client Contact:
Wally Majors, Director
Recreation and Parks Department
Client:
Address: 100 Boynton Beach Blvd
Boynton Beach, Florida 33425-0310
Address:
P.O. Box 310
Boynton Beach, Florida 33425-0310
July 18, 2007
Proposal No: 07-P0196(B) T:
45S R: 43E S:
22
Date:
Project Name and Location: Boat Club Park Restroom Replacement "Project"
Description of Services to be Provided: See Exhibit A, Pages 1 - 6
Fee:
Lump Sum of
$55,425.00
and/or
Hourly Not To Exceed
$3,000.00
Retainer:
(Payable upon execution of this Agreement)
NA
Special Conditions: Pursuant to City of Boynton Beach Standard Agreement (See attached Exhibit B).
The undersigned agree to the attached General Conditions and Special Provisions which are
incorporated and made a part of this Agreement. Any additional requested services will be addressed
in a separate agreement.
Miller, Legg & Associates, Inc. d/b/a Miller Legg
(Consultant)
City of Boynton Beach (Client)
Date:
Date:
Signature
Signature
Michael D. Kroll, RLA/Principal
William Mummert/Finance Director
MDK/ch/ch
Attachments: General Conditions/Special Provisions
Client Billing Instructions
Rate Schedule/Exhibits A and B
-~~~------~_._--,-_._._--_.._--~-_.~'_.,._..._.,~._~~-._-~.._--_._._~._~--~-~._-,.~..__._------ ~
AGREEMENT FOR PROFESSIONAL SERVICES
City of Boynton Beach
Client Contact:
Wally Majors, Director
Recreation and Parks Department
Client:
Address: 100 Boynton Beach Blvd
Boynton Beach, Florida 33425-0310
Address:
P.O. Box 310
Boynton Beach, Florida 33425-0310
July 18, 2007
Proposal No: 07-P0196(C) T:
45S R: 43E S:
22
Date:
Project Name and Location: Jaycee Park Dock and Boardwalk "Project"
Description of Services to be Provided: See Exhibit A, Pages 1 - 5
Fee:
Lump Sum of
$61,925.00
and/or
Hourly Not To Exceed
$1,500.00
etainer:
(Payable upon execution of this Agreement)
NA
Special Conditions: Pursuant to City of Boynton Beach Standard Agreement (See attached Exhibit B).
The undersigned agree to the attached General Conditions and Special Provisions which are
incorporated and made a part of this Agreement. Any additional requested services will be addressed
in a separate agreement.
Miller, Legg & Associates, Inc. d/b/a Miller Legg
(Consultant)
City of Boynton Beach (Client)
Date:
Date:
Signature
Signature
Michael D. Kroll, RLA/Principal
William MummerVFinance Director
MDKlch/ch
Attachments: General Conditions/Special Provisions
Client Billing Instructions
Rate Schedule/Exhibits A and B
---~~--~~--------------------~--------------~---~--------~_.._---------------,- ------------.._--------------------------- ~
CONSUL T ANT AGREEMENT
THIS AGREEMENT, is entered between the CITY OF BOYNTON BEACH, hereinafter
referred to as the "City", and MILLER, LEGG & ASSOCIATES, hereinafter referred to as the
"Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. PROJECT DESIGNATION. The Consultant is retained by the City to provide
construction documents, assistance and construction review for the redevelopment of Board Club
Park, the boardwalk/day dock at Jaycee Park and replacement of the boardwalk at Oceanfront
Park, all within the City of Boynton Beach. The Consultant's tasks will include, but is not
limited to, the coordination of the design team, development of construction documents,
development of bid documents, assistance with bidding and selection, and on-site construction
meetings throughout the duration of the Project.
2. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on
Exhibit "A", which is attached hereto and incorporated herein by reference, including the
provision of all labor, materials, equipment and supplies.
3. TIME FOR PERFORMANCE. Work under this contract shall commence upon
approval by the City Commission.
4. PAYMENT. The Consultant shall be paid a fixed fee of $322,410.00 by the City for
completed work and for services rendered under this agreement as follows:
a. The Consultant may submit invoices to the City once per month during the
progress of the work for partial payment for work completed to date. Such invoices will be
checked by the City, and upon approval thereof, payment will be made to the Consultant in the
amount approved.
b. Final payment of any balance due the Consultant of the total contract price earned
will be made promptly upon its ascertaimnent and verification by the City after the Completion
of the work under this agreement and it's acceptance by the City.
c. Payment as provided in this section shall be full compensation for work
performed, services rendered and for all materials, supplies, equipment and incidentals necessary
to complete the work.
d. The Consultant's records and accounts pertaining to the agreement are to be kept
available for inspection by representatives of the City and State for a period of three (3) years
after final payments. Copies shall be made available upon request.
5. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings,
specifications, and other materials produced by the Consultant in connection with the services
rendered under this agreement shall be the property of the City whether the project for which they
are made is executed or not. The Consultant shall be permitted to retain copies, including
reproducible copies, of drawings and specifications for information, reference and use in
connection with Consultant's endeavors.
6. COMPLIANCE WITH LAWS. Consultant shall, in performing the services
contemplated by this agreement, faithfully observe and comply with all federal, state, and local
laws, ordinances and regulations that are applicable to the services to be rendered under this
agreement.
7. INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the City,
its offices, agents and employees, from and against any and all claims, losses or liability, or any
portion thereof, including attorneys fees and costs, arising from injury or death to person, the
employees, or damage to property occasioned by a negligent act, error or omission of the
Consultant.
8. INSURANCE. The Consultant shall secure and maintain in force throughout the duration
of this agreement, workers compensation, and comprehensive general liability insurance with a
minimum coverage of $1,000,000 per occurrence and professional liability insurance in the
amount of $1,000,000. Said general liability policy shall name the City of Boynton Beach as an
additional named insured and shall include a provision prohibiting cancellation of said policy
except upon thirty (30) days prior written notice to the City. Certificates of coverage as required
by this section shall be delivered to the City prior to execution of this agreement.
9. INDEPENDENT CONTRACTOR. The Consultant and the City agree that the
Consultant is an independent contractor with respect to the services provided pursuant to this
agreement. Nothing in this agreement shall be considered to create the relationship of employer
and employee between the parties hereto. Neither consultant nor employee of consultant shall be
. entitled to any benefits accorded City employees by virtue of the services provided under this_
agreement. The City shall not be responsible for withholding or otherwise deducting federal
income tax or social security or for contributing to the state industrial insurance program,
otherwise assuming the duties of an employer with respect to Consultant, or any employee of
Consultant.
10. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he has
not employed or retained any company or person, other than a bonafide employee working solely
for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award or making of this contract. For breach or violation ofthis warranty, the
City shall be the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift or contingent fee.
11. DISCRIMINA TION PROHIBITED. The Consultant, with regard to the work
performed by it under this agreement, will not discriminate on the grounds ofrace, color, national
origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
12. ASSIGNMENT. The Consultant shall not sublet or assign any of the services covered
by this agreement without the express written consent of the City.
Page 2 of 4
13. NON- WAIVER. Waiver by the City of any provision of this agreement or any time
limitation provided for in this agreement shall not constitute a waiver of any other provision.
14. TERMINATION.
a. The City reserves the right to terminate this agreement at any time by giving thirty
(30) days written notice to the Consultant. Consultant shall be paid for work completed up to the
date of termination.
b. In the event of the death of a member, partner or officer of the Consultant, or any
of its supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this agreement, if requested to do so by the
City. This section shall not be a bar to renegotiations of this agreement between surviving
members of the Consultant and the City, if the City so chooses.
15. DISPUTES. Any disputes that arise between the parties with respect to the performance
of this contract, which cannot be resolved through reasonable negotiation, shall be submitted to a
court of competent jurisdiction in Palm Beach County, Florida. Further, this agreement shall be
construed under Florida Law.
16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address:
To City:
Kurt Bressner, City Manager
CITY OF BOYNTON BEACH
P.O. BOX 310
BOYNTON BEACH, FL 33425-0310
To Consultant:
Miller, Legg & Associates
~ '2CXJS V\lj11\ ~{i-W11C;UI1t' lOa
Wrf7r ~~Wl ev,t-~, ft ;*'1 ~ 1.1'~
ATTN: VvUC~~<{' b, lc-WU--" f2.LA
16. SEVERABILITY. The invalidity, illegality, or unenforceability of any provision of this
agreement, or the occurrence of any event rendering any portion or provision of this agreement
void, shall in no way affect the validity or enforceability of any other portion or provision of the
agreement. Any void provision shall be deemed severed from the agreement and the balance of
the agreement shall be construed and enforced as if the agreement did not contain the particular
portion or provision held to be void. The parties further agree to reform the agreement to replace
any stricken provision with a valid provision that comes as close as possible to the intent of the
stricken provision.
Page 3 of4
17. INTEGRATED AGREEMENT. This agreement, together with attachments or
addenda, represents the entire and integrated agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This agreement
may be amended only by written instrument signed by both the City and Consultant.
DA TED this q
day of
OC!. ro ae Fl...
2007.
ATTEST:
Approved as to legal sufficiency
and form:
Rm511L
\' \
J '\ ..
By: '"" .. I~J7
City Attorney
WITNESSES:
::TY OF Zt:H. FLORIDA
City Manager
By:
Print Name: WmM Jk((lt1.~rk!J Printed Name: Vvt\~') f~
C\~ ~~;:)
Print Name:-
\, Ot-', ~<">.>........~r- ~
STATE OF FLORIDA
COUNTY OF lOrou..::o.r-cA
The foregoing instrument was acknowledged before me this ~ day of OQ:Acre. \
2007, by ~\c.-~p_\ b. ~fl)\\
or has produced
..,If.':JP..t""", ROB"....
.~W.].. ...,.AM. DUENAS
l-; :*1 MY COMMISSION It 00 542711
~.... . i EXPIRES: Apri/2O. 2010
''1(Ilf..ll\. Bonded TlIru Nolary Putic UrIleno!tlMs
S :\CA \AGMTS\Consultants\Consultant Agreement Oceanfront Park. doc
, he/she is personally known to me
(type of identification) as identification.
Page 4 of 4
CLIENT BILLING INSTRUCTIONS
FOR AGREEMENT FOR PROFESSIONAL SERVICES
The following billing information must be completed by the Client. Client must notify Consultant of
any changes to this information within one billing cycle.
I) PROJECT & CONTACT INFORMATION
Project Name:
Project Manager Name:
Phone Number:
Fax Number:
E-mail Address:
Accounting/Billing Contact:
Accounting Check Run Dates:
Phone Number:
Fax Number:
E-mail Address:
II) BILLING INFORMATION
Original Invoice should be addressed as follows:
Client/Company Name:
Attention:
Billing Address:
Fax Number:
Copies should be forwarded to:
Client/Company Name:
Attention :
Billing Address:
Fax Number:
III) INVOICE SUPPORTING DOCUMENTS/FORMATTING
Please note that additional fees may be added for any of the following services:
Special Invoice Requirements
(provide details/include copy) 0
Project/P.O.lContract Number Reference 0
Number of Invoice Copies
Comments:
IV) PAYMFNT OPTION~
Please check appropriate box. Check 0
Note: Please include our invoice number on your
check.
Direct Deposit/Wire Transfer 0
Note: Please reference our project number when you
set up the wire transfer. Bank info will be provided
upon completion of form.
Proposal No: 07-P0196 (A,B.C) :) of7 Initial: ML: Client: ~
_~~~___m________'______ ,___ _~_____,_,___~____~_~__,________~~_____ ____ _____________~_~_~._______~~_________ -,-----,--~-~-~--------- ~
2007 RATE SCHEDULE
Professional Services
Administrative Assistant/T echnical Assistant
Project Administrator
CAD Operator
Technician
Senior Technician
Technical Specialist
Senior Technical Specialist I
Senior Technical Specialist II
Designer
Senior Designer I
Senior Designer II
Construction Specialist
Senior Construction Specialist I
Senior Construction Specialist II
Engineer I
Engineer II
Engineer III
Senior Engineer
Biologist I
Biologist II
Project Biologist
Senior Biologist
Environmental Scientist
Senior Environmental Scientist
Landscape Designer I
Landscape Designer II
Senior Landscape Designer I
Senior Landscape Designer II
Landscape Architect I / Planner I
Landscape Architect II / Planner II
Project Landscape Architect/Project Planner
Senior Landscape Architect/Senior Planner
Surveyor I
Surveyor II
Surveyor III
Senior Surveyor
2-Person Survey Crew
3-Person Survey Crew
4-Person Survey Crew
2-Person Senior Survey Crew
3-Person Senior Survey Crew
GIS Specialist
Senior GIS Specialist I
Senior GIS Specialist II
Senior GIS Specialist III
GIS Coordinator
Director
Principal
Senior Principal
Expert Witness
Proposal No: 07-POJ96 (A.B,C)
6 of?
Initial: ML:
Hourlv
Rate
$ 55
$ 75
$ 60
$ 70
$ 80
$ 95
$ 105
$ 115
$ 100
$ 110
$ 140
$ 100
$ 115
$ 150
$ 110
$ 125
$ 170
$ 195
$ 80
$ 90
$ 115
$ 145
$ 100
$. 150
$ 85
$ 90
$ 95
$ 100
$ 105
$ 110
$ 130
$ 160
$ 90
$ 100
$ 110
$ 150
$ 135
$ 165
$ 195
$ 145
$ 175
$ 95
$ 105
$ 120
$ 140
$ 160
$ 200
$ 230
$ 300
$ 300
____~~ient:____ ~
In-house Reimbursable Expenses
Rate
Courier Zone 1 (0 - 30 Miles)
Courier Zone 2 (31 - 60 Miles)
Courier Zone 3 (61 - 75 Miles)
Mileage (per mile)
Color Copies (<8 1/2" X 11 ") (per copy)
Color Copies (<11" X 17") (per copy)
Blackline Prints (<24" X 36") (per sheet)
Mylars (<24" X 36") (per sheet)
Vellums (<24" X 36") (per sheet)
Official Record Docs (per page)
Copies
Postage
Fax Transmissions
$ 25.00
$ 50.00
$ 60.00
$ 0.56
$ 1.00
$ 2.00
$ 2.20
$ 7.00
$ 5.50
$ 1.00
*
*
Out-of-Pocket Expenses
Cost + 15%
*Charges for monthly copies, fax transmissions, postage, and long distance will be the greater of 0.5% of
invoice amount or $25.00.
NOTE: These rates are subject to change after January 1, 2008
Proposal No: 07-P0196 (A.B,C) 70f7 Initial: ML: Client: '"'
-_.._--_.,--_..__.~---_._-_.__..__..__.._...__.._---_.__..--..-------.-------.-.-----------.,-......------------.--.-------- ,~
CLIENT BILLING INSTRUCTIONS
FOR AGREEMENT FOR PROFESSIONAL SERVICES
The following billing information must be completed by the Client. Client must notify Consultant of
any changes to this information within one billing cycle.
I) PROJECT & CONTACT INFORMATION
Project Name:
Project Manager Name:
Phone Number:
Fax Number:
E-mail Address:
Accounting/Billing Contact:
Accounting Check Run Dates:
Phone Number:
Fax Number:
E-mail Address:
II) BILLING INFORMATION
Original Invoice should be addressed as follows:
Client/Company Name:
Attention:
Billing Address:
ax Number:
Copies should be forwarded to:
Client/Company Name:
Attention :
Billing Address:
Fax Number:
III) INVOICE SUPPORTING DOCUMENTS/FORMATTING
Please note that additional fees may be added for any of the following services:
Special Invoice Requirements
(provide details/include copy) 0
Project/P.O.lContract Number Reference 0
Number of Invoice Copies
Comments:
IV) PAYMFNT OPTION~
Please check appropriate box. Check 0
Note: Please include our invoice number on your
check.
Direct DepositIWire Transfer D
Note: Please reference our project number when you
set up the wire transfer. Bank info will be provided
upon completion of form.
Proposal No: 07-P0196 (A.B,C) 5 of?
Initial: ML:
Client:
~
2007 RATE SCHEDULE
Professional Services
Administrative AssistantlTechnical Assistant
Project Admirnstrator
CAD Operator
Technician
Senior Technician
Technical Specialist
Senior Technical Specialist I
Senior Technical Specialist II
Designer
Senior Designer I
Senior Designer II
Construction Specialist
Senior Construction Specialist I
Senior Construction Specialist II
Engineer I
Engineer II
Engineer III
Senior Engineer
Biologist I
Biologist 1/
Project Biologist
Senior Biologist
Environmental Scientist
Senior Environmental Scientist
Landscape Designer I
Landscape Designer II
Senior Landscape Designer I
Senior Landscape Designer II
Landscape Architect I / Planner I
Landscape Architect 1/ / Planner II
Project Landscape Architect/Project Planner
Senior Landscape Architect/Senior Planner
Surveyor I
Surveyor II
Surveyor III
Senior Surveyor
2-Person Survey Crew
3-Person Survey Crew
4-Person Survey Crew
2-Person Senior Survey Crew
3-Person Senior Survey Crew
GIS Specialist
Senior GIS Specialist I
Senior GIS Specialist II
Senior GIS Specialist III
GIS Coordinator
Director
Principal
Senior Principal
Expert Witness
Proposal No: 07-P0196 (A,B.C)
6 on
Initial: ML:
Hourlv
Rate
$ 55
$ 75
$ 60
$ 70
$ 80
$ 95
$ 105
$ 115
$ 100
$ 110
$ 140
$ 100
$ 115
$ 150
$ 110
$ 125
$ 170
$ 195
$ 80
$ 90
$ 115
$ 145
$ 100
$ 150
$ 85
$ 90
$ 95
$ 100
$ 105
$ 110
$ 130
$ 160
$ 90
$ 100
$ 110
$ 150
$ 135
$ 165
$ 195
$ 145
$ 175
$ 95
$ 105
$ 120
$ 140
$ 160
$ 200
$ 230
$ 300
$ 300
Client:
~
In-house Reimbursable Expenses
Rate
Courier Zone 1 (0 - 30 Miles)
Courier Zone 2 (31 - 60 Miles)
Courier Zone 3 (61 - 75 Miles)
Mileage (per mile)
Color Copies (<8 1/2" X 11 ") (per copy)
Color Copies (<11" X 17") (per copy)
Blackline Prints (<24" X 36") (per sheet)
Mylars (<24" X 36") (per sheet)
Vellums (<24" X 36") (per sheet)
Official Record Docs (per page)
Copies
Postage
Fax Transmissions
$ 25.00
$ 50.00
$ 60.00
$ 0.56
$ 1.00
$ 2.00
$ 2.20
$ 7.00
$ 5.50
$ 1.00
Out-of-Pocket Expenses
Cost + 1 5%
*Charges for monthly copies, fax transmissions, postage, and long distance will be the greater of 0.5% of
invoice amount or $25.00.
NOTE: These rates are subject to change after January 1, 2008
Proposal No: 07-POJ 96 (A,B.C)
70f7
Initial: ML:
Client:
~
Proposal No. 07-P0196(A)
EXHIBIT A - SCOPE OF SERVICES
Boardwalk Replacement at City of Boynton Beach Oceanfront Park
in the Town of Ocean Ridge, Florida
1.0 PROJECT DESCRIPTION
1.1 The Project is generally described as follows: Providing Landscape Architectural
Services for replacement of existing boardwalk and minor structures at the city of
Boynton Beach Oceanfront Boardwalk Park in the Town of Ocean Ridge, Palm
Beach County, Florida. The park is located at 6415 North Ocean Boulevard,
Ocean Ridge, Florida; Government Lot 5 in TWP 45S / RGE 43E / SEC 22.
Professional Services shall include: Environmental Permitting, Surveying,
Architectural Design, Structural Engineering, Electrical Engineering and
Landscape Architecture. These services include provision of Client consultation,
design document preparation, coordination assistance with the City's Recreation
and Parks Department, Public Works Department, Purchasing Department and
Building Department, as well as, limited construction administration and
construction observation for the assigned project. The Consultant shall provide
sequential plan submittals for Client review and approval of park amenities
renovation, minor structures, hardscape, lighting and landscape through to
completion of bid set documents for the City's solicitation and selection of
qualified contractors.
2.0 BASIS OF SCOPE
2.1 Environmental:
The agencies with jurisdiction for this project include the Florida Department
of Environmental Protection (FDEP), Palm Beach County DERM, and the
Town of Ocean Ridge.
. Mitigation for dune impacts, if any, will be addressed at Oceanfront Park.
Design of mitigation for Oceanfront Park is included in the scope. If mitigation
is to be at anot~er location, an additional service may be needed.
Miller Legg cannot guarantee the issuance of required permits.
An assessment of tree resource issues of the site as may be regulated by
Palm Beach County ERD are not included in this scope, but can be provided
as an additional service.
2.2 Survey:
Provide Certified Boundary and Topographic Surveys as required by
paragraph 62B-33.008(3)(f), F.A.C. for (FDEP) permitting in accordance with
Survey Requirements set forth in Section 62B-33.0081.
Survey to be based on legal description provided by Client.
Page 1 of 10
Initial: ML:
Client:
Proposal No. 07-P0196(A)
. Depiction of trees on survey drawing to be in accordance with code
requirements of Florida Department of Environmental Protection (FDEP).
. Topographic Survey: Elevations to be shown as contours.
Parking spaces shown and identified.
. If boundary inconsistencies (i.e. overlaps, hiatuses) with ad joiners exist, a
survey report per minimum technical standards may be required and an
additional fee may be required.
. Should the government land corner or agency monuments necessary to
control the site boundary be lost or obliterated, Consultant shall require
additional fees to restore said corners.
. Only the location of visible aboveground utilities based on site observation
will be shown. Consultant cannot guarantee that all utilities will be located.
2.3 Architectural, Structural and Electrical:
. Professional architectural and engineering services including Schematic
Design (30%), Design Development (60%), development of final
Construction Documents (90/100%), Permitting, assistance in.
Bidding/Negotiation of a Contract for Construction and limited Construction
Administration relative to the proposed covered shade shelters along the
boardwalk of the Ocean Front Park.
Architectural Design of vertical structures will be provided.
Structural engineering of rigid platforms (boardwalks), vertical construction
and/or architectural structures, as needed will be provided.
Electrical design including points of connection, metering, wIring, circuitry,
conduit, pull-boxes, fixtures and lamping and load schedules as needed will
be provided.
2.4 Landscape Architecture:
All plan design development, layout and detailing for Schematic Design
(30%) review submittal, Design Development (60%) review submittal and
development of final Construction Documents (90/100%) for bidding
purposes, Permitting, and assistance in Bidding/Negotiation of a Contract for
Construction and limited Construction Administration.
Final plan documents will be reproduced by Miller Legg and be made
available for purchase by bidders interested in submitting proposals to our
Client for selection as the General Contractor.
Survey prepared by Miller Legg for compliance with CCCL permitting
requirements will serve as base plan.
Page 2 of 10
Initial: ML:
Client:
Proposal No. 07-P0196(A)
. Field modifications for proposed amenities shall be made in conjunction with
Town of Ocean Ridge and under the direction of the Client for resolution of
unforeseen site conditions that may be encountered during the construction
process.
I rrigation design for beach parks will be provided as necessary and
performance specifications provided for modification to existing irrigation
systems. Water source is potable water and permit modifications are to be
processed though the Boynton Beach Utility Department.
. There are existing trees on the site and tree removal activity is proposed in
conjunction with securing permits from FDEP. Tree removal/relocation is
limited to existing Seagrape masses and other exotic invasive plant
materials. It is contemplated that tree removal documents are not required
for removal of invasive exotic materials. Coordination will be provided with
the Client and Town of Ocean Ridge Horticulturist.
Site furnishings, once selected by the Client, will be consistently utilized
throughout the Beach Parks.
Landscape and amenity maintenance and life cycle report will be prepared
and provided to Boynton Beach Public Works at the conclusion of park
facility construction.
2.5 Site Civil Engineering
Engineering design and permit processing of utility connections will be an
additional service. Modifications to paving, grading and drainage: drainage
study & permit investigation; plans and detailing of utility connections,
extensions and diversions; and permit submittals are not contemplated as
being necessary for this project. If required for any reason, services will be
provided as an additional service with Client authorization.
3.0 INFORMATION TO BE PROVIDED BY CLIENT
3.1 All readily available site data in either hard copy, or electronic base files for each
park and beach access point including proposed plans from other Consultants,
including but not limited to:
. Current Boundary Survey and Legal Description
. Site Plans and/or Engineering Plans from Building Dept Records
. Shop Drawings consistent with existing park site furnishings
. Soil Borings
. Water and Sewer Utility Plans or Maps
3.2 Aerial photographs of the park.
3.3 Unrestricted access to the park, authorized by the City of Boynton Beach.
Page 3 of 10
Initial: ML:
Client:
Proposal No. 07-P0196(A)
3.4 Tree Removal/Relocation Permits shall be provided by the City Horticulturist
based on plans provided by the Consultant.
3.5 Plan will be processed for review through the Town of Ocean Ridge.
3.6 The services of the City Purchasing Department for soliciting construction bids,
contracting construction services, processing contractor invoices, and processing
purchase requests to venders for site furnishings and structure.
3.7 Expedited permitting through Boynton Beach Utility Department and coordination
for obtaining approvals.
3.8 Coordination assistance with agencies such as: Town of Ocean Ridge, Palm
Beach County DERM and/or FDEP as may be required.
3.9 Regular required construction observation, contractor coordination, and contract
administration for all construction activities including but not limited to:
architectural, structural, plumbing, drainage, electrical, planting, irrigation and
playground/court installation will be provided by the Client's Public Works Staff.
4.0 SCOPE OF BASIC SERVICES AND FEE
The scope of services to be provided by Consultant shall be divided into the following tasks:
SURVEY TASKS
Task 1 .
Prepare Certified Boundary and Topographic Survey- Consultant
shall prepare the Certified Boundary and Topographic Survey in accordance with
requirements set forth in D.E.P. Survey Requirements 62B-33.0081 and the
Minimum Technical Standards in Chapter 61 G17-6 of the Florida Administrative
Code, pursuant to Section 472.027, Florida Statutes with the following
procedures.
. Recover Sectional and CCCL Horizontal and Vertical Control Monuments.
. Set two permanent benchmarks (NA VD 1988 datum).
. Gather topographic features of Park Site including Beach and Dune
areas.
. Locate and identify trees and vegetation areas.
. Locate all existing visible above ground improvements.
. Prepare CADD drawing of topographic survey for design base map.
. Set monuments at the calculated Parcel corner locations as per the Legal
Description provided by The City of Boynton Beach, Florida.
. Reduce Field Data and produce DTM and required site contour lines.
Page 4 of 10
Initial: ML:
Client:
Task 2.
Task 3.
Task 4.
Proposal No. 07-P0196(A)
FEE: Lump Sum of $31,100.00
ENVIRONMENTAL TASKS
Coastal Construction Control Line (CCCL) Permitting - Consultant shall visit
the Oceanfront Park site and assess the existing conditions and participate in
one (1) on-site jurisdictional determination with representatives of the FDEP.
Consultant shall prepare and submit an application and sketches indicating
proposed project plan and support data to the FDEP for approval. Includes
submittal of layout for alternate surfacing materials to permit accessible route
from beach access ramps to hard sand line (high tide line). This includes
responses to up to two (2) requests for additional information (RAI) and
coordination with FDEP for up to four (4) months. Reponses to other RAl's
and/or additional coordination beyond (4) months shall be provided as an
additional service.
FEE: Lump Sum of $16,650.00
Dune Mitigation Design - Consultant shall design a mitigation plan to offset
dune impacts associated with the proposed improvements. This plan shall
include location, planting plan and schedule, existing dunes and vegetation, and
plants to be removed. The plan will also include a plan that documents
maintenance and monitoring required in accordance with the permit.
FEE: Lump Sum of $3,800.00
LANDSCAPE ARCHITECTURAL TASKS
Landscape Architectural Design
A. Management and Coordination - Consultant shall prepare Schematic Design
Documents (30% CD Submittal) illustrating a maximum of three (3)
preliminary site plan options for the proposed alignment of the boardwalk,
including the use of alternate deck materials. Options for the boardwalk will
include: access from parking, elevated seating areas, hand rail detail, ramp
locations, locations of shaded seating structures, location and type of open
showers, location and type of turtle friendly lighting. Services include
development of site furnishings, either custom built or manufactured stock
and related material for submission to Client and Town of Ocean Ridge Site
Plan Review. Design Development Documents (60% CD Submittal) further
defining the project elements established in the Schematic Design Phase will
then be prepared by Consultant. Design Development will address provides
site plan, minimum details and cross-sections that include the following
proposed items:
· Proposed boardwalk replacement shall be located generally in the same area
as the existing boardwalk, and roughly the same 1,000 foot length.
Alignment, width, access, activity spaces and overlook opportunities are all
design factors that will be addressed for improvement and enhancement.
Page 5 of 10 Initial: ML: Client:
Proposal No. 07-P0196(A)
Alternate deck materials, such as natural wood, pavers, concrete, segmental
concrete and new generation synthetics will be evaluated for
recommendation.
. A retaining wall or stem wall shall be located along the eastern edge of the
deck opposite the parking area curb to provide boardwalk stability and
erosion protection. Handrail design will be fastened to the concrete in a
manner that is attractive, concealed and easily replaced for maintenance
during the life of the boardwalk. Both cast-in-place and precast wall systems
and components will be evaluated for recommendation. Handrail materials
will also be evaluated for recommendation.
. Six (6) existing shaded seating structures will be replaced with new designs
that emerge from the deck layout and complement both the proposed deck
and the existing enclosed structures including Lifeguard Office, Food Service
and Restrooms. These shade structures are not intended as shelters, but as
sitting areas that provide a measure of relief from sun as well as designated
observation areas with panoramic ocean views. The shade structures may
have an accessible platform, integrated seating and a separated bypass
boardwalk.
. Existing ramp access to the beach and stair locations will be evaluated for
practicality, re-routing and re-design to follow current ADAAG standards.
. Design of adjacent landscape areas and provision of native plant palette
alternates suitable for beach dune community.
· Design of stair access from passive park lower parking to upper boardwalk
area parking.
. Evaluation and recommendations of alternate surfacing materials to permit
accessible route from beach access ramps to hard sand line (high tide line)
as well as the provision of layout, details and specifications for approved
materials.
B. Consultant shall prepare non-structural Final Construction Documents (90%
and 100% CD Submittal) based on the Design Development documents
approved by the Client and Town of Ocean Ridge, including:
. Horizontal and vertical control layout of the boardwalk area.
· Cross-sections, details and general notes sufficient for soliciting bids from
qualified contractors.
. Specialty site construction and/or furnishing details
· Full coordination with Architect, Structural and Electrical Engineer for related
plans and specifications.
. A landscape plan.
· Landscape notes and details including: plant schedule, depicting quantity,
species, size at installation of all proposed plant material.
C. Consultant shall prepare irrigation performance specifications for
modifications, adjustments and expansion the existing irrigation system.
D. Opinion of Probable Cost (OPC) - Consultant shall prepare a pre-
development OPC estimate as attachment for Client review with 60 % plans
and final plans submittals. The OPC estimate shall consist of permit fees,
boardwalk, structural concrete and metals, vertical architecture, drainage,
shower water and sewer improvements, environmental lighting. Consultant
Page 6 of 10
Initial: ML:
Client:
Task 5.
Task 6.
Proposal No. 07-P0196(A)
shall research existing utilities and drainage requirements for the purpose of
the estimate. The OPC estimate shall be based on the site plan prepared by
the Consultant.
One set of revisions required by Client upon review of the design
development concept plan shall be included in this fee. Subsequent
revisions to the concept or site plan, if required, shall be provided as an
additional service.
FEE: Lump Sum of $84,410.00
Construction Services - Consultant shall provide limited construction services
as follows:
Coordination: Consultant shall provide the Client plan documents, technical
specifications in CSI Master Spec format and product specifications to be
combined with the City's General and Special Conditions project manual for
solicitation of bids by the Client's Purchasing Department for the site
development work on the Project.
Pre-construction: Consultant shall attend one (1) pre-bid conference and one (1)
pre-construction conference, review material shop drawings, and prepare
responses to contractor RFl's prior to commencement of construction.
Construction Observation: Shall include up to twelve (12) periodic observations
of the work.
FEE: Lump Sum of $25,200.00
ARCHITECTURE DESIGN TASKS
A. Stephen Boruff Architects (SBA) shall prepare Schematic Design Documents
(30% CD Submittal) illustrating the floor plan and elevations for the proposed
shade structures, including structural engineering. Options for structures will
include open frame, flat trellis and "sail-cloth" type architecture. Services include
Development of colored exterior elevations and related material for submission
to Client and Town of Ocean Ridge. Based upon the City's Schematic Design
Review, Consultant shall prepare Design Development Documents (60% CD
Submittal) further defining the project elements established in the Schematic
Design Phase.
B. SBA shall Prepare Final Construction Documents (90% and 100% CD
Submittal) and note form specifications based on the Design Development and
the Client approved documents.
C. SBA shall Assist City of Boynton Beach in obtaining a permit for building
construction. All Town of Ocean Ridge building department review comments
will be addressed for issuance of a building permit prior to bidding.
Page 7 of 10
Client:
Initial: ML:
Task 7.
Task 8.
Task 9.
Proposal No. 07-P0196(A)
D. SBA shall provide final plan electronic files to Miller Legg for bid set
documents that will be made available for purchase by interested bidders and will
Assist City of Boynton Beach in obtaining bids/negotiating a contract for
construction from General Contractors.
E. SBA shall attend three (3) review meetings (in Boynton Beach) with the team
to coordinate the development of the project, including the following:
a. One (1) 30% Schematic Design Submittal review.
b. One (1) 60% Design Development Submittal review.
c. One (1) 90%/100% Construction Documents Submittal review.
F. SBA shall provide Construction Administration services during the
construction of the project including, but not limited to the following:
a. Answer Request for Information (RFI) from the General Contractor.
b. Review shop drawing and product data submittals from the General
Contractor.
c. Two (2) site visits during the construction of the project including the
preparation of a "punch list" at Substantial Completion.
FEE: Lump sum of $11,500.00
STRUCTURAL ENGINEERING TASKS
Retaining Wall/Railing Analysis and Design - Bridge Design Associates (BOA)
shall prepare details and recommendations for retaining wall and railing system
eastward of the adjacent parking area.
FEE: Lump Sum of $3,500.00
Boardwalk Analysis - BOA shall evaluate the condition of the existing
boardwalks to the beach with specific attention to the wood pilings, and identify
alternative deck materials and construction methods for City approval. Upon City
approval, BOA shall provide construction documents of approved deck materials
with details and note form specification for building department review.
FEE: Lump Sum of $11,000.00
Seating Shelter Foundation Design - BOA will provide design criteria and
foundation design for Architecturally designed covered seating shelters.
FEE: Lump sum of $2,900.00
Page 8 of 10
Initial: ML:
Client:
Task 10.
Task 11.
Task 12.
Task 13.
Proposal No. 07-P0196(A)
ELECTRICAL ENGINEERING TASKS
Lighting Design - Electrical Design Associates shall prepare wiring, circuitry,
schedule of fixtures, details, note form specifications and recommendations for
turtle friendly boardwalk lighting, plans for FDEP CCCL permitting and City of
Boynton Beach Building Department review and permitting.
FEE: Lump Sum of $7,000.00
MISCELLANEOUS TASKS
Additional Meetings/Miscellaneous Coordination - Consultant shall attend
meetings at the direction of Client on an hourly basis. These meetings shall be
above and beyond the meetings proposed in the previous tasks. The fee for this
Task is estimated not to exceed $5,000.00 without prior authorization from
Client.
FEE: Hourly per the attached Rate Schedule.
Miscellaneous Services - Consultant shall provide miscellaneous services as
requested and authorized in writing by Client. The fee for this task is estimated
not to exceed $5,000.00 without prior authorization from Client
FEE: Hourly per the attached Rate Schedule.
Reimbursable Expenses - Consultant shall provide services, as necessary, to
assist Client in the processing of documents, permitting, construction
coordination or other requested tasks to facilitate successful completion of the
Project. Costs incurred in providing these services shall be reimbursed in
accordance with the General Conditions. For this Project an initial budget of
$8,000.00 in reimbursable expenses shall be established. This budget may be
increased upon authorization from the Client.
Page 9 of 10
Initial: ML:
Client:
Proposal No. 07-P0196(A)
FEE SUMMARY
TASK LUMP SUM Hourly SUBTOTAL
NUMBER TASK FEE NTE Fee BUDGET FEE
Task 1 Prepare Certified Boundary
and Topoqraphic Survey $31,100.00 $0.00 $0.00 $31,100.00
Task 2 Coastal Construction Control
Line (CCCL) Permitting $16,650.00 $0.00 $0.00 $16,650.00
Task 3 Dune Mitigation Design $3,800.00 $0.00 $0.00 $3,800.00
Task 4 Landscape Architectural
Services $84,410.00 $0.00 $0.00 $84,410.00
Task 5 Construction Services $25,200.00 $0.00 $0.00 $25,200.00
Task 6 Architecture Desiqn $11,500.00 $0.00 $0.00 $11,500.00
Task 7 Retaining Wall/Railing
Analysis and Desiqn $3,500.00 $0.00 $0.00 $3,500.00
Task 8 Boardwalk Analysis $11,000.00 $0.00 $0.00 $11,000.00
Task 9 Seating Shelter Foundation
Design $2,900.00 $0.00 $0.00 $2,900.00
Task 1 0 Liqhtinq Desiqn $7,000.00 $0.00 $0.00 $7,000.00
Task 11 Additional Meetinqs $0.00 $5,000.00 $0.00 $5,000.00
Task 12 Misc. Services $0.00 $5,000.00 $0.00 $5,000.00
Task 13 Reimbursable Expenses $0.00 $0.00 $8,000.00 $8,000.00
TOTAL FEE $197,060.00 $10,000.00 $8,000.00 $215,060.00
1 \Pbo-main\data IProposals \200710 7-pO 196 boynton \DocumentslContracts IScope \07-PO 196_Boynton_Bch_LAS_scope_A. doc
Page 10 of 10
Initial: ML:
Client:
Proposal No. 07-0196(8)
EXHIBIT A - SCOPE OF SERVICES
Restroom Replacement at Boat Club Park, Boynton Beach
1.0 PROJECT DESCRIPTION
1.1 The Project is generally described as follows: Providing Landscape Architectural
Services for restoration or replacement of existing restroom and minor structures
at the Boat Club Park in the City of Boynton Beach, Palm Beach County, Florida.
Boat Club Park located at 2010 North Federal Highway in Boynton Beach,
Florida. TWP 45S / RGE 43E / SEe 15. Professional Services shall include:
Special Purpose Survey, Architectural Analysis & Design, Structural Engineering,
Electrical Engineering and Landscape Architecture. These services include
provision of Client consultation, design document preparation, coordination
assistance with the City's Parks & Recreation Department, Public Works
Department, Purchasing Department and Building Department, as well as,
limited construction administration and construction observation for the assigned
project. The Consultant shall provide sequential plan submittals for Client review
and approval of minor park structures, lighting and landscape through to
completion of bid set documents for the City's solicitation and selection of
qualified contractors.
2.0 BASIS OF SCOPE
2.1 Survey:
· Consultant shall deliver a Specific Purpose Survey of the Proposed
Improvements Site and adjacent area.
· Should the Site Control Points necessary to perform survey operations be
lost or obliterated, Consultant shall require additional fees to restore said lost
control points.
Survey prepared by Miller Legg for compliance with City of Boynton Beach
Building Department requirements will serve as base plan.
2.2 Architectural, Structural and Electrical:
· Professional architectural and engineering services shall include Schematic
Design (30%), Design Development (60%), development of final
Construction Documents (90/100%), Permitting, assistance in
Bidding/Negotiation of a Contract for Construction and limited Construction
Administration relative to the proposed floor plan and elevations of the public
restroom and covered shelters, including structural, mechanical, electrical
and plumbing design to five feet (5') outside the building line.
General assessment of the existing restroom structure to be renovated shall
be provided with recommendations. Includes determination of user
accessibility to facilities within the structure according to ADAAG. Should
Page 1 of 6
Initial: ML:
Client:
Proposal No. 07-0196(8)
renovation be a viable direction to proceed, plan design and detail
specifications described herein will be prepared accordingly.
. A conventional spread footing will be specified for restroom building
replacement only. If deep foundations, grade beams or piles are required,
design modifications will be provided as an additional service.
Architecture for the buildings will include establishing an architectural existing
theme of the park, and exploring the use of "sail-cloth" type shade structures.
· Any service not specifically written in this proposal, any changes requested
after approval of the Schematic Design (30%), any revisions to drawings or
other documents when such revisions are inconsistent with written approvals
or instructions previously given shall be provided as additional services.
· Structural engineering of rigid vertical construction and/or architectural
structures, as needed will be provided.
Electrical design including points of connection, metering, wiring, circuitry,
conduit, pull-boxes, fixtures and lamping and load schedules as needed will
be provided.
· This proposal is based on City of Boynton Beach furnishing Stephen Boruff
Architects with the fol!owing information:
A geotechnical subsurface report stating the bearing capacity of the soils in '
pounds per square foot (in accordance with the Florida Building Code) and a
recommendation for foundation design. A conventional spread footing will be
used. If deep foundations, grade beams or piles are required, this will
increase the fee.
2.3 Landscape Architecture:
The point of contact, project manager and coordinator for City of Boynton
Beach the project Registered Landscape Architect at Miller Legg. All plan
submittals and team communications shall routed to Miller Legg for record
keeping and single point of contact.
Landscape Plans and details are not included.
Irrigation Plans and details are not included. Irrigation modifications and/or
adjustments shall be the responsibility of the general contractor.
Tree Removal/Relocation is not included but can be provided as an
Additional Service.
2.4 Site Civil Engineering:
· Engineering design and permit processing of utility connections will be an
additional service. Modifications to paving, grading and drainage: drainage
study & permit investigation; plans and detailing of utility connections,
extensions and diversions; and permit submittals are not contemplated as
Page 2 of 6
Initial: ML:
Client:
Proposal No. 07-0196(8)
being necessary for this project. If required for any reason, services will be
provided as an additional service with Client authorization.
3.0 INFORMATION TO BE PROVIDED BY CLIENT
3.1 All readily available site data in either hard copy, or electronic base files for each
park and beach access point including proposed plans from other Consultants,
including but not limited to:
. Current Boundary Survey and Legal Description
. Site Plans and/or Engineering Plans from Building Dept Records
. Shop Drawings consistent with existing park site furnishings
. Soil Borings
. Water and Sewer Utility Plans or Maps
3.2 Aerial photographs of the park.
3.3 Unrestricted access to the park, authorized by the City of Boynton Beach.
3.4 A geotechnical subsurface report stating the bearing capacity of the soils in
pounds per square foot (in accordance with the Florida Building Code) and a
recommendation for foundation design.
3.5 The services of the City Engineering and Public Works Departments for
expedited plan review and exp,edited permit processing for construction.
3.6 The services of the City Purchasing Department for soliciting construction bids,
contracting construction services, processing contractor invoices, and processing
purchase requests to venders for site furnishings and structure.
3.7 Expedited permitting through Boynton Beach Utility Department and coordination
for obtaining approvals.
3.8 Coordination assistance with agencies such as: Palm Beach County and/or
FDEP as may be required.
3.9 Regular required construction observation, contractor coordination, and contract
administration for all construction activities including but not limited to:
architectural, structural, plumbing, drainage, electrical, planting, irrigation and
playground/court installation will be provided by the Client's Public Works Staff.
4.0 SCOPE OF BASIC SERVICES AND FEE
The scope of services to be provided by Consultant shall be divided into the following tasks:
SURVEY TASKS
Task 1.
Horizontal and Vertical Control - Consultant shall recover/set Horizontal and
Vertical Control for use in Property Location and Design Survey.
FEE: Lump Sum of $6,700.00
Page 3 of 6
Initial; ML:
Client:
Task 2.
Task 3.
Proposal No. 07-0196(8)
Specific Purpose Survey - Consultant shall prepare a Specific Purpose SUNey
of the Proposed Improvements Site and adjacent area showing existing above
ground improvements, topographic features, buildings, trees and edge of
pavement.
FEE: Lump Sum of $2,575.00
ARCHITECTURE DESIGN TASKS
A.
Stephen Boruff Architects (SBA) shall prepare Schematic Design
Documents (30% CD Submittal) illustrating the floor plan and elevations
of the public restroom and covered shelters including structural,
mechanical, electrical and plumbing design to five feet (5') outside the
building line. Architecture for the buildings will include relating to the
existing theme of the park, and exploring the use of "sail-cloth" type
shade structures.
B. SBA shall prepare colored exterior elevations and related material for
submission to City of Boynton Beach Site Plan Review.
C. SBA shall prepare Design Development Documents (60% CD Submittal)
further defining the project elements established in the Schematic Design
Phase.
D. SBA shall prepare Final Construction Documents (90% and 100% CD
Submittal) based on the Design Development and the City of Boynton
Beach approved documents.
E. SBA shall assist in obtaining a permit for building construction. All
building department review comments will be addressed for issuance of a
building permit prior to bidding.
F. SBA shall assist Client in obtaining bids/negotiating a contract for
construction from General Contractors.
G. SBA shall attend three (3) review meetings (in Boynton Beach) with the
team to coordinate the development of the project, including the
following:
One (1) 30% Schematic Design Submittal review.
One (1) 60% Design Development Submittal review.
One (1) 90%/100% Construction Documents Submittal review.
Page 4 of 6
Initial: ML:
Client:
Task 4.
Task 5.
Task 6.
Task 7.
Proposal No. 07-0196(8)
H. SBA shall provide Construction Administration services during the
construction of the project, including, but not limited to the following:
Answer Request for Information (RFI) from the General Contractor.
Review shop drawing and product data submittals from the General
Contractor.
Four (4) site visits during the construction of the project including the
preparation of a "punch list" at Substantial Completion.
FEE: Lump sum of $25,800.00.
STRUCTURAL ENGINEERING TASKS
Restroom Structural Design - Bridge Design Associates will provide structural
engineering design, detailing and specifications for new public restrooms.
FEE: Lump sum of $4,600.00
Construction Services - Consultant shall provide limited construction services
as follows:
Pre-construction: Consultant shall attend one (1) pre-bid conference and one (1)
pre-construction conference.
Construction Observation: Shall include up to three (3) periodic observations of
the landscape work.
FEE: Lump Sum of $1,400.00
ELECTRICAL ENGINEERING TASKS
Lighting Design - Electrical Design Associates shall prepare wiring, circuitry,
schedule of fixtures, details, note form specifications and recommendations for
restroom electrical service and covered shelters compliant with the City of
Boynton Beach Building Department review and permitting requirements.
FEE: Lump Sum of $3,450.00
LANDSCAPE ARCHITECTURE PROJECT MANAGEMENT
Management and Coordination - Consultant shall participate with the Project
Architect in establishing a suitable design vocabulary for Boat Club Park, as well
as coordinate Architecture and Engineering production of Schematic Design
Documents (30% CD Submittal) and Design Development Documents (60% CD
Submittal), including assembly and submittal of document packages to the City
of Boynton Beach for respective phase reviews and bidding assistance. All
project documents to the Client will have Consultant Corporate contact
information.
FEE: Lump Sum of $6,400.00
Page 5 of 6
Initial: ML:
Client:
Task 8.
Task 9.
Task 10.
Proposal No. 07-0196(8)
MISCELLANEOUS TASKS
Additional Meetings/Miscellaneous Coordination - Consultant shall attend
meetings at the direction of Client on an hourly basis. These meetings shall be
above and beyond the meetings proposed in the previous tasks. The fee for this
Task is estimated not to exceed $1,500.00 without prior authorization from
Client.
FEE: Hourly per the attached Rate Schedule.
Miscellaneous Services - Consultant shall provide miscellaneous services as
requested and authorized in writing by Client. The fee for this task is estimated
not to exceed $1,500.00 without additional authorization for the Client.
FEE: Hourly per the attached Rate Schedule.
Reimbursable Expenses - Consultant shall provide services, as necessary, to
assist Client in the processing of documents, permitting, construction
coordination or other requested tasks to facilitate successful completion of the
Project. Costs incurred in providing these services shall be reimbursed in
accordance with the General Conditions. For this Project an initial budget of
$4,500.00 in reimbursable expenses shall be established. This budget may be
increased upon authorization from the Client.
FEE SUMMARY
TASK LUMP SUM HOURL Y SUBTOTAL
NUMBER TASK FEE NTE FEE BUDGET FEE
Task 1 Horizontal and Vertical $6,700.00 $0.00 $0.00 $6,700.00
Control
Task 2 Specific Purpose Survey $2,575.00 $0.00 $0.00 $2,575.00
Task 3 Architecture Desiqn $25,800.00 $0.00 $0.00 $25,800.00
Task 4 Restroom Structural
Enqineerinq Desiqn $4,600.00 $0.00 $0.00 $4,600.00
Task 5 Construction Svcs $1,400.00 $0.00 $0.00 $1,400.00
Task 6 Liqhtinq Desiqn $3,450.00 $0.00 $0.00 $3,450.00
Task 7 Proiect Mqt & Coordination $6,400.00 $0.00 $0.00 $6,400.00
Task 8 Additional Meetinqs $0.00 $1,500.00 $0.00 $1,500.00
Task 9 Misc. Services $0.00 $1,500.00 $0.00 $1,500.00
Task 10 Reimbursable Expenses $0.00 $0.00 $4,500.00 $4,500.00
TOTAL FEE $50,925.00 $3,000.00 $4,500.00 $58,425.00
\ \Pbo-mai n\data\P roposals\2007\07 -pO 196 boynton\Documents\Contracts\Scope\07-
P0196_Boynton_Bch_LAS_scope_B_REVISED 071907.doc
Page 6 of 6
Initial: ML:
Client:
Proposal No. 07-P0196 (C)
EXHIBIT A - SCOPE OF SERVICES
Pier/Dock at Jaycee Park at Boynton Beach
1.0 PROJECT DESCRIPTION
1.1 The Project is generally described as follows: Providing consultant services for
seagrass survey, environmental permitting, a pier/dock and boardwalk design at
the proposed Jaycee Park in the City of Boynton Beach, Palm Beach County,
Florida. Jaycee Park is located on South Federal Highway, Section 33,
Township 45 South, Range 43 East in Boynton Beach, Florida. Professional
Services shall include: Special Purpose Survey, Seagrass Survey, Environmental
Permitting and Mitigation, Structural Engineering, and Landscape Architecture.
These services include provision of Client consultation, design document
preparation, coordination assistance with the City's Parks & Recreation
Department, Public Works Department, Purchasing Department and Building
Department, as well as, limited construction administration and construction
observation for the assigned project. The Consultant shall provide sequential
plan submittals for Client review and approval of park minor structures, lighting
and landscape through to completion of bid set documents for the City's
solicitation and selection of qualified contractors.
2.0 BASIS OF SCOPE
2.1 Survey:
Consultant shall deliver a Specific Purpose Topographic Survey of only the
East Boundary of Jaycee Park
· Should the Site Control Points necessary to perform survey operations be
lost or obliterated, Consultant shall require additional fees to restore said lost
control points.
2.2 Environmental:
The agencies with jurisdiction for this project include the U.S. Army Corps of
Engineers (USACOE), Florida Department of Environmental Protection
(FDEP), and the City of Boynton Beach.
Permitting for this project includes the pier/dock and modification of the
mangrove mitigation area only. Permitting of improvements to the rest of
Jaycee Park are not included in this scope but can be provided as an
additional service.
Consultant cannot guarantee the issuance of required permits.
2.3 Structural Engineering:
Consultant shall prepare design of day dock / pier conforming to U.S. Army
Corps of Engineers (USACOE), Florida Department of Environmental
Protection (FDEP) permitting requirements and conforms to criteria and
recommended standards of United States Coast Guard (USCG).
Page 1 of 5
Initial: ML:
Client:
Proposal No. 07-P0196 (C)
2.4 Landscape Architecture:
The point of contact, project manager and coordinator for City of Boynton
Beach is the Project Landscape Architect at Miller Legg. All plan submittals
and team communications shall be routed to Miller Legg for record keeping
and single point of contact.
Landscape Plans and Details are not included but can be provided as an
optional service
Irrigation design for Jaycee Park is not included, but can be provided as an
optional service.
Tree Removal/Relocation is not included, but can be provided as an
Additional Service.
3.0 INFORMATION TO BE PROVIDED BY CLIENT
3.1 Copy of Current Boundary Survey and Legal Description.
3.2 Previous seagrass surveys, topographic and/or bathymetric surveys and
any other pertinent information.
3.3 Proposed plans for development of the upland portion of Jaycee Park as
prepared by PBS&J.
3.4 Unrestricted access to Park site.
4.0 SCOPE OF BASIC SERVICES AND FEE
The scope of services to be provided by Consultant shall be divided into tasks as follows:
SURVEY TASKS
Task 1.
Horizontal and Vertical Control - Consultant shall recover/set Horizontal and
Vertical Control for use in Property Location and Topographic Survey.
FEE: Lump Sum of $2,100.00
Task 2.
Specific Purpose Topographic Survey - Consultant shall prepare a Specific
Purpose Topographic Survey of only the East boundary showing 1 foot contours
and existing topographic features of the ground, shore line and waterway from
100 feet west of the existing shore line to the west edge of the existing cut line of
the Intercoastal Waterway.
FEE: Lump Sum of $4,825.00
Page 2 of 5
Initial: ML:
Client:
Task 3.
Task 4.
Task 5.
Task 6.
Proposal No. 07-P0196 (C)
ENVIRONMENTAL TASKS
Environmental Resource Permitting - Consultant shall prepare and submit
applications, permit sketches, exhibits, worksheets, calculations, and other
support data to the USACOE and the FDEP normally required for permit
approval. Consultant shall schedule and participate in up to two (2) on-site
jurisdictional determination meetings with representatives of the USACOE, and
FDEP. This task includes preparation of a draft Public Notice and Statement of
Findings to accelerate processing due to USACOE staffing/workload issues.
Following the initial submittal, Consultant shall respond to up to two (2) Requests
for Additional Information (RAI) from each agency and coordinate with agency
representatives as normally required based on previous experience for up to 9
months. Additional coordination beyond 9 months shall be provided as an
additional service.
FEE: Lump Sum of $18,000.00
Seagrass Survey - Consultant shall perform a seagrass survey to determine
the presence or absence of seagrasses within the proposed project limits. This
survey will be performed using meandering transects with SCUBA/snorkeling
equipment. The approximate boundaries of seagrass beds, if observed, will be
mapped using Differential Global Positioning Satellite (dGPS) and displayed on
an aerial map. Per regulatory guidance, seagrass surveys for Johnson's
seagrass should occur between April and September. Results from seagrass
surveys performed outside this time period may require supplemental data
collection prior to acceptance by applicable regulatory agencies. Additional data
collection or seagrass surveys outside this survey area can be provided as an
additional service. A preliminary estimate of seagrass impacts, if applicable, is
included in this Task. The results of this survey will be included in a summary
report.
FEE: Lump Sum of $5,900.00
STRUCTURAL ENGINEERING TASKS
Day Slip Dock/Pier and Boardwalk Design - Consultant shall provide structural
design, detailing and specifications for the proposed day dock / boardwalk on the
Intracoastal Waterway at Jaycee Park.
FEE: Lump Sum of $18,900.00
Construction Services - Consultant shall provide limited construction services
as follows:
Pre-construction: Consultant shall attend one (1) pre-bid conference and one (1)
pre-construction conference.
Construction Observation: Shall include up to three (3) periodic observations of
the landscape work.
FEE: Lump Sum of $1,400.00
Page 3 of 5
Initial: ML:
Client:
Task 7.
Task 8.
Task 9.
Task 10.
Task 11.
Proposal No. 07-P0196 (C)
LANDSCAPE ARCHITECTURE PROJECT MANAGEMENT
Management and Coordination - Consultant shall participate with the
Environmental Specialist and Structural Engineer, as well as coordinate
production of Schematic Design Documents (30% CD Submittal) and Design
Development Documents (60% CD Submittal), including assembly and submittal
of document packages to the City of Boynton Beach for respective phase
reviews and bidding assistance. All project documents to the Client will have
Consultant Corporate contact information.
FEE: Lump Sum of $6,300.00
MISCELLANEOUS TASKS
Additional Meetings/Miscellaneous Coordination - Consultant shall attend
meetings at the direction of Client on an hourly basis. These meetings shall be
above and beyond the meetings proposed in the previous tasks. The fee for this
task is estimated not to exceed $1,500.00 without prior authorization from Client.
FEE: Hourly per the attached Rate Schedule.
Reimbursable Expenses - Consultant shall provide services, as necessary, to
assist Client in the processing of documents, permitting, construction
coordination or other requested tasks to facilitate successful completion of the
Project. Costs incurred in providing these services shall be reimbursed in
accordance with the General Conditions. For this Project an initial budget of
$4,500.00 in reimbursable expenses shall be established. This budget may be
increased upon authorization from the Client.
OPTIONAL TASKS
Mangrove Mitigation Area Permit Modification - Consultant shall investigate
the previously permitted mangrove mitigation area on-site for the potential of
adding a passive-use boardwalk. This Task includes preparing and submitting a
revised passive-use conservation easement document, permit modification
request for the boardwalk addition and responding to up to one (1) RAI.
Recordation of the revised conservation easement document will be performed
by the Client.
FEE: Lump Sum of $5,300.00
Landscape Architectural Design
A. Consultant shall prepare submittals of Final Construction Documents (90%
and 100% CD Submittal) based on the Design Development documents
approved by the City of Boynton Beach, including:
· Full coordination with Environmental Professional and Structural Engineer for
related plans and specifications.
Page 4 of 5
Initial: ML:
Client:
Proposal No. 07-P0196 (C)
. A landscape plan supplement to proposed overall park landscape.
. Landscape notes and details including: plant schedule, depicting quantity,
species, size at installation of all proposed plant material.
B. Consultant shall prepare irrigation performance specifications for
modifications, adjustments and expansion the existing irrigation system.
One set of revisions required by Client upon review of the Design Development
Submittal shall be included in this task. Subsequent revisions to the concept or
site plan, if required, shall be provided as an additional service.
FEE: Lump Sum of $4,500.00
FEE SUMMARY
TASK LUMP SUM HOURLY SUBTOTAL
NUMBER TASK FEE NTE FEE BUDGET FEE
Task 1 Horizontal and Vertical
Control $2,100.00 $0.00 $0.00 $2,100.00
Task 2 Specific Purpose
TopoQraphic Survey $4,825.00 $0.00 $0.00 $4,825.00
Task 3 Environmental Resource
Permittina $18,000.00 $0.00 $0.00 $18,000.00
Task 4 Seaarass Survey $5,900.00 $0.00 $0.00 $5,900.0l
Task 5 Day Slip Dock/Pier and
Boardwalk Design $18,900.00 $0.00 $0.00 $18,900.00
Task 6 Construction Services $1,400.00 $0.00 $0.00 $1,400.00
Task 7 Landscape Architectural
Proiect ManaQement Svcs $6,300.00 $0.00 $0.00 $6,300.00
Task 8 Additional MeetinQs $0.00 $1,500.00 $0.00 $1,500.00
Task 9 Reimbursable Expenses $0.00 $0.00 $4,500.00 $4,500.00
TOTAL FEE $57,525.00 $1,500.00 $4,500.00 $63,425.00
OPTIONAL FEE SUMMARY
TASK LUMP SUM HOURLY SUBTOTAL
NUMBER TASK FEE NTE FEE BUDGET FEE
Task 10 Mangrove Mitigation Area
Permit Modification $5,300.00 $0.00 $0.00 $5,300.00
Task 11 Landscape Architectural
Desian Svcs $4,500.00 $0.00 $0.00 $4,500.00
TOTAL FEE $9,800.00 $ 0.00 $ 0.00 $9,800.00
F:\Proposals\2007\07 -p0196 boynton\Documents\Contracts\Scope\07 -P0196_Boynton_Bch_LAS_scope_ C_REVISED 071906.doc
Page 5 of 5
Initial: ML:
Client: