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R07-115 1 RESOLUTION NO. R 07- lIS 2 3 A RESOLUTION OF THE CITY COMMISSION OF 4 THE CITY OF BOYNTON BEACH, FLORIDA, 5 APPROVING AND AUTHORIZING THE 6 EXECUTION OF A CONTRACT (RFQ # 040-2730- 7 07/CJD) BETWEEN THE CITY OF BOYNTON 8 BEACH AND MILLER LEGG FOR DESIGN 9 SERVICES FOR THE REDEVELOPMENT OF 10 BOAT CLUB PARK, JAYCEE PARK AND 11 OCEANFRONT PARK IN THE AMOUNT OF 12 $322,410.00; AUTHORIZING THE CITY MANAGER 13 TO ENTER INTO THE AGREEMENT; AND 14 PROVIDING AN EFFECTIVE DATE. 15 16 WHEREAS, the City of Boynton Beach issued a Request for Qualifications 17 (RFQ #040-2730-07/CJD) for design services to provide construction documents, 18 bidding assistance and construction review for the redevelopment of Boat Club Park, the 19 boardwalk dock at Jaycee Park and replacement for the boardwalk at Oceanfront Park; 20 and 21 WHEREAS, Five (5) proposals were received and reviewed by Wally Majors, 22 Tom Balfe and Jeffrey Livergood with Miller Legg scoring the highest; and 23 WHEREAS, the Parks Department evaluated the compensation rates for each 24 consulting firm and determined it would be in the best interest of the City to award a 25 contract to Miller Legg. 26 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION 27 OF THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 28 Section 1. The foregoing "Whereas" clauses are hereby ratified and 29 confirmed as being true and correct and are hereby made a specific part of this 30 Resolution upon adoption. S:\CA\RESOlAgreements\Bid AwardslAward of RFQ - Miller Legg {Parks design services).doc II Section 2. The City Commission of the City of Boynton Beach, Florida, 2 hereby approves the award ofRFQ #040-2730-07/CJD to Miller Legg for design services 3 to provide construction documents, bidding assistance and construction review for the 4 redevelopment of Boat Club Park, the boardwalk dock at Jaycee Park and replacement 5 for the boardwalk at Oceanfront Park in the amount of$322,410.00. 6 Section 3. The City Commission authorizes the City Manager to execute a 7 Consultant Agreement for Design Services with Miller Legg, a copy of which is attached 8 hereto. 9 Section 4. That this Resolution shall become effective immediately. 10 PASSED AND ADOPTED THIS ~ day of October, 2007. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ATTEST: 27 28 29 30 3 3 33 34 35 36 CITY OF BOYNTON BEACH, FLORIDA ,/' .o~ . '-- ----..,-=-- Awards\Award of RFQ - Miller Legg {Parks design services).doc ffu7-//5 August 28, 2007 Via Facsimile 561-742-6233 or E-mail recdept@ci.boynton-beach.fl.us and US Postal Service Mr. Wally Majors, Director Recreation and Parks Department CITY OF BOYNTON BEACH P.O. Box 310 Boynton Beach, Florida, 33425-0310 Re: "The Replacement of Oceanfront Park Boardwalk; Construction of Jaycee Park Boardwalk and Construction Improvements at Boat Club Park", RFQ# 040-2730-07/CJO Miller Legg Proposal No: 07-P0196 REVISED Dear Mr. Majors: Thank you and the City staff for the opportunity to submit the attached Agreement for Professional Services for the above-referenced Project. The drafts of scopes of work have been revised as negotiated. We are looking forward to beginning the initial design plans and kick-off meeting with you, Jody Rivers, Tom Balfe, Jeffrey Livergood and other City staff essential to these projects. Attached you will find separate scopes of work; one for each of the park sites. This was done since the nature of each project has emphasis on a different set of needs. The scope and fees are summarized as follows: A. Oceanfront Park Boardwalk' Replacement, FEE: $205,060.00 B. Boat Club Park Improvements, FEE: $55,425.00 C. Jaycee Park Dock and Boardwalk, FEE: $61,925.00 We anticipate that these scopes and fees will be authorized under a single master agreement administered through the City Finance Department consistent with draft agreement document provided in the RFQ package. We are requesting your written approval on the attached scopes of work and fee proposals at your earliest convenience. Upon receipt of your written approval and contract documents we will schedule a kick-off meeting to discuss design issues. Should you have any questions, please do not hesitate to contact me at (561) 689-1138, Ext. 262 or tcaruso@millerleqq.com. Again, thank you for this opportunity, and I look forward to speaking with you soon. TMC/ch/PrinciPa(ill1 Attachment(s) I IPbo-main Ida ta IP roposals\200 7\07-pO 196 boynton IDocuments I Contracts \07 -PO 196_8 oynton_8ch_ LAS _AgreemenL R EVI SED 081707.doc IMP R 0 V I N G COM M U NIT I E S. eRE A TIN G E N V I RON MEN T S. Palm Beach Office: 2005 Vista Parkway' Suite 100' West Palm Beach, Florida' 33411-2719 (561)689-1138' Fax: (561)689-8108 www.millerlegg.com AGREEMENT FOR PROFESSIONAL SERVICES City of Boynton Beach Client Contact: Wally Majors, Director Recreation and Parks Department ;Iient: Address: 100 Boynton Beach Blvd. Boynton Beach, Florida 33425-0310 Address: P.O. Box 310 Boynton Beach, Florida 33425-0310 August 28, 2007 Proposal No: 07-P0196(A) T: 45S R: 43E S: 22 Date: Project Name and Location: Oceanfront Park Boardwalk Replacement "Project" Description of Services to be Provided: See Exhibit A, Pages 1 - 10 Fee: Lump Sum of $205,060.00 and/or Hourly Not To Exceed $10,000.00 Retainer: (Payable upon execution of this Agreement) NA ~pecial Conditions: Pursuant to the City of Boynton Beach Standard Agreement The undersigned agree to the attached General Conditions and Special Provisions which are incorporated and made a part of this Agreement. Any additional requested services will be addressed in a separate agreement. Miller, Legg & Associates, Inc. d/b/a Miller Legg (Consultant) City of Boynton Beach (Client) Date: Date: Signature Signature William MummerVFinance Director Michael D. Kroll, RLA/Principal MDK/ch/ch Attachments: General Conditions/Special Provisions Client Billing Instructions Rate Schedule/Exhibits A and B ~ AGREEMENT FOR PROFESSIONAL SERVICES City of Boynton Beach Client Contact: Wally Majors, Director Recreation and Parks Department Client: Address: 100 Boynton Beach Blvd Boynton Beach, Florida 33425-0310 Address: P.O. Box 310 Boynton Beach, Florida 33425-0310 July 18, 2007 Proposal No: 07-P0196(B) T: 45S R: 43E S: 22 Date: Project Name and Location: Boat Club Park Restroom Replacement "Project" Description of Services to be Provided: See Exhibit A, Pages 1 - 6 Fee: Lump Sum of $55,425.00 and/or Hourly Not To Exceed $3,000.00 Retainer: (Payable upon execution of this Agreement) NA Special Conditions: Pursuant to City of Boynton Beach Standard Agreement (See attached Exhibit B). The undersigned agree to the attached General Conditions and Special Provisions which are incorporated and made a part of this Agreement. Any additional requested services will be addressed in a separate agreement. Miller, Legg & Associates, Inc. d/b/a Miller Legg (Consultant) City of Boynton Beach (Client) Date: Date: Signature Signature Michael D. Kroll, RLA/Principal William Mummert/Finance Director MDK/ch/ch Attachments: General Conditions/Special Provisions Client Billing Instructions Rate Schedule/Exhibits A and B -~~~------~_._--,-_._._--_.._--~-_.~'_.,._..._.,~._~~-._-~.._--_._._~._~--~-~._-,.~..__._------ ~ AGREEMENT FOR PROFESSIONAL SERVICES City of Boynton Beach Client Contact: Wally Majors, Director Recreation and Parks Department Client: Address: 100 Boynton Beach Blvd Boynton Beach, Florida 33425-0310 Address: P.O. Box 310 Boynton Beach, Florida 33425-0310 July 18, 2007 Proposal No: 07-P0196(C) T: 45S R: 43E S: 22 Date: Project Name and Location: Jaycee Park Dock and Boardwalk "Project" Description of Services to be Provided: See Exhibit A, Pages 1 - 5 Fee: Lump Sum of $61,925.00 and/or Hourly Not To Exceed $1,500.00 etainer: (Payable upon execution of this Agreement) NA Special Conditions: Pursuant to City of Boynton Beach Standard Agreement (See attached Exhibit B). The undersigned agree to the attached General Conditions and Special Provisions which are incorporated and made a part of this Agreement. Any additional requested services will be addressed in a separate agreement. Miller, Legg & Associates, Inc. d/b/a Miller Legg (Consultant) City of Boynton Beach (Client) Date: Date: Signature Signature Michael D. Kroll, RLA/Principal William MummerVFinance Director MDKlch/ch Attachments: General Conditions/Special Provisions Client Billing Instructions Rate Schedule/Exhibits A and B ---~~--~~--------------------~--------------~---~--------~_.._---------------,- ------------.._--------------------------- ~ CONSUL T ANT AGREEMENT THIS AGREEMENT, is entered between the CITY OF BOYNTON BEACH, hereinafter referred to as the "City", and MILLER, LEGG & ASSOCIATES, hereinafter referred to as the "Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. PROJECT DESIGNATION. The Consultant is retained by the City to provide construction documents, assistance and construction review for the redevelopment of Board Club Park, the boardwalk/day dock at Jaycee Park and replacement of the boardwalk at Oceanfront Park, all within the City of Boynton Beach. The Consultant's tasks will include, but is not limited to, the coordination of the design team, development of construction documents, development of bid documents, assistance with bidding and selection, and on-site construction meetings throughout the duration of the Project. 2. SCOPE OF SERVICES. Consultant agrees to perform the services, identified on Exhibit "A", which is attached hereto and incorporated herein by reference, including the provision of all labor, materials, equipment and supplies. 3. TIME FOR PERFORMANCE. Work under this contract shall commence upon approval by the City Commission. 4. PAYMENT. The Consultant shall be paid a fixed fee of $322,410.00 by the City for completed work and for services rendered under this agreement as follows: a. The Consultant may submit invoices to the City once per month during the progress of the work for partial payment for work completed to date. Such invoices will be checked by the City, and upon approval thereof, payment will be made to the Consultant in the amount approved. b. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertaimnent and verification by the City after the Completion of the work under this agreement and it's acceptance by the City. c. Payment as provided in this section shall be full compensation for work performed, services rendered and for all materials, supplies, equipment and incidentals necessary to complete the work. d. The Consultant's records and accounts pertaining to the agreement are to be kept available for inspection by representatives of the City and State for a period of three (3) years after final payments. Copies shall be made available upon request. 5. OWNERSHIP AND USE OF DOCUMENTS. All documents, drawings, specifications, and other materials produced by the Consultant in connection with the services rendered under this agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with Consultant's endeavors. 6. COMPLIANCE WITH LAWS. Consultant shall, in performing the services contemplated by this agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations that are applicable to the services to be rendered under this agreement. 7. INDEMNIFICATION. Consultant shall indemnify, defend and hold harmless the City, its offices, agents and employees, from and against any and all claims, losses or liability, or any portion thereof, including attorneys fees and costs, arising from injury or death to person, the employees, or damage to property occasioned by a negligent act, error or omission of the Consultant. 8. INSURANCE. The Consultant shall secure and maintain in force throughout the duration of this agreement, workers compensation, and comprehensive general liability insurance with a minimum coverage of $1,000,000 per occurrence and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Boynton Beach as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City prior to execution of this agreement. 9. INDEPENDENT CONTRACTOR. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this agreement. Nothing in this agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither consultant nor employee of consultant shall be . entitled to any benefits accorded City employees by virtue of the services provided under this_ agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to Consultant, or any employee of Consultant. 10. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation ofthis warranty, the City shall be the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 11. DISCRIMINA TION PROHIBITED. The Consultant, with regard to the work performed by it under this agreement, will not discriminate on the grounds ofrace, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. ASSIGNMENT. The Consultant shall not sublet or assign any of the services covered by this agreement without the express written consent of the City. Page 2 of 4 13. NON- WAIVER. Waiver by the City of any provision of this agreement or any time limitation provided for in this agreement shall not constitute a waiver of any other provision. 14. TERMINATION. a. The City reserves the right to terminate this agreement at any time by giving thirty (30) days written notice to the Consultant. Consultant shall be paid for work completed up to the date of termination. b. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this agreement between surviving members of the Consultant and the City, if the City so chooses. 15. DISPUTES. Any disputes that arise between the parties with respect to the performance of this contract, which cannot be resolved through reasonable negotiation, shall be submitted to a court of competent jurisdiction in Palm Beach County, Florida. Further, this agreement shall be construed under Florida Law. 16. NOTICES. Notices to the City of Boynton Beach shall be sent to the following address: To City: Kurt Bressner, City Manager CITY OF BOYNTON BEACH P.O. BOX 310 BOYNTON BEACH, FL 33425-0310 To Consultant: Miller, Legg & Associates ~ '2CXJS V\lj11\ ~{i-W11C;UI1t' lOa Wrf7r ~~Wl ev,t-~, ft ;*'1 ~ 1.1'~ ATTN: VvUC~~<{' b, lc-WU--" f2.LA 16. SEVERABILITY. The invalidity, illegality, or unenforceability of any provision of this agreement, or the occurrence of any event rendering any portion or provision of this agreement void, shall in no way affect the validity or enforceability of any other portion or provision of the agreement. Any void provision shall be deemed severed from the agreement and the balance of the agreement shall be construed and enforced as if the agreement did not contain the particular portion or provision held to be void. The parties further agree to reform the agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. Page 3 of4 17. INTEGRATED AGREEMENT. This agreement, together with attachments or addenda, represents the entire and integrated agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This agreement may be amended only by written instrument signed by both the City and Consultant. DA TED this q day of OC!. ro ae Fl... 2007. ATTEST: Approved as to legal sufficiency and form: Rm511L \' \ J '\ .. By: '"" .. I~J7 City Attorney WITNESSES: ::TY OF Zt:H. FLORIDA City Manager By: Print Name: WmM Jk((lt1.~rk!J Printed Name: Vvt\~') f~ C\~ ~~;:) Print Name:- \, Ot-', ~<">.>........~r- ~ STATE OF FLORIDA COUNTY OF lOrou..::o.r-cA The foregoing instrument was acknowledged before me this ~ day of OQ:Acre. \ 2007, by ~\c.-~p_\ b. ~fl)\\ or has produced ..,If.':JP..t""", ROB".... .~W.].. ...,.AM. DUENAS l-; :*1 MY COMMISSION It 00 542711 ~.... . i EXPIRES: Apri/2O. 2010 ''1(Ilf..ll\. Bonded TlIru Nolary Putic UrIleno!tlMs S :\CA \AGMTS\Consultants\Consultant Agreement Oceanfront Park. doc , he/she is personally known to me (type of identification) as identification. Page 4 of 4 CLIENT BILLING INSTRUCTIONS FOR AGREEMENT FOR PROFESSIONAL SERVICES The following billing information must be completed by the Client. Client must notify Consultant of any changes to this information within one billing cycle. I) PROJECT & CONTACT INFORMATION Project Name: Project Manager Name: Phone Number: Fax Number: E-mail Address: Accounting/Billing Contact: Accounting Check Run Dates: Phone Number: Fax Number: E-mail Address: II) BILLING INFORMATION Original Invoice should be addressed as follows: Client/Company Name: Attention: Billing Address: Fax Number: Copies should be forwarded to: Client/Company Name: Attention : Billing Address: Fax Number: III) INVOICE SUPPORTING DOCUMENTS/FORMATTING Please note that additional fees may be added for any of the following services: Special Invoice Requirements (provide details/include copy) 0 Project/P.O.lContract Number Reference 0 Number of Invoice Copies Comments: IV) PAYMFNT OPTION~ Please check appropriate box. Check 0 Note: Please include our invoice number on your check. Direct Deposit/Wire Transfer 0 Note: Please reference our project number when you set up the wire transfer. Bank info will be provided upon completion of form. Proposal No: 07-P0196 (A,B.C) :) of7 Initial: ML: Client: ~ _~~~___m________'______ ,___ _~_____,_,___~____~_~__,________~~_____ ____ _____________~_~_~._______~~_________ -,-----,--~-~-~--------- ~ 2007 RATE SCHEDULE Professional Services Administrative Assistant/T echnical Assistant Project Administrator CAD Operator Technician Senior Technician Technical Specialist Senior Technical Specialist I Senior Technical Specialist II Designer Senior Designer I Senior Designer II Construction Specialist Senior Construction Specialist I Senior Construction Specialist II Engineer I Engineer II Engineer III Senior Engineer Biologist I Biologist II Project Biologist Senior Biologist Environmental Scientist Senior Environmental Scientist Landscape Designer I Landscape Designer II Senior Landscape Designer I Senior Landscape Designer II Landscape Architect I / Planner I Landscape Architect II / Planner II Project Landscape Architect/Project Planner Senior Landscape Architect/Senior Planner Surveyor I Surveyor II Surveyor III Senior Surveyor 2-Person Survey Crew 3-Person Survey Crew 4-Person Survey Crew 2-Person Senior Survey Crew 3-Person Senior Survey Crew GIS Specialist Senior GIS Specialist I Senior GIS Specialist II Senior GIS Specialist III GIS Coordinator Director Principal Senior Principal Expert Witness Proposal No: 07-POJ96 (A.B,C) 6 of? Initial: ML: Hourlv Rate $ 55 $ 75 $ 60 $ 70 $ 80 $ 95 $ 105 $ 115 $ 100 $ 110 $ 140 $ 100 $ 115 $ 150 $ 110 $ 125 $ 170 $ 195 $ 80 $ 90 $ 115 $ 145 $ 100 $. 150 $ 85 $ 90 $ 95 $ 100 $ 105 $ 110 $ 130 $ 160 $ 90 $ 100 $ 110 $ 150 $ 135 $ 165 $ 195 $ 145 $ 175 $ 95 $ 105 $ 120 $ 140 $ 160 $ 200 $ 230 $ 300 $ 300 ____~~ient:____ ~ In-house Reimbursable Expenses Rate Courier Zone 1 (0 - 30 Miles) Courier Zone 2 (31 - 60 Miles) Courier Zone 3 (61 - 75 Miles) Mileage (per mile) Color Copies (<8 1/2" X 11 ") (per copy) Color Copies (<11" X 17") (per copy) Blackline Prints (<24" X 36") (per sheet) Mylars (<24" X 36") (per sheet) Vellums (<24" X 36") (per sheet) Official Record Docs (per page) Copies Postage Fax Transmissions $ 25.00 $ 50.00 $ 60.00 $ 0.56 $ 1.00 $ 2.00 $ 2.20 $ 7.00 $ 5.50 $ 1.00 * * Out-of-Pocket Expenses Cost + 15% *Charges for monthly copies, fax transmissions, postage, and long distance will be the greater of 0.5% of invoice amount or $25.00. NOTE: These rates are subject to change after January 1, 2008 Proposal No: 07-P0196 (A.B,C) 70f7 Initial: ML: Client: '"' -_.._--_.,--_..__.~---_._-_.__..__..__.._...__.._---_.__..--..-------.-------.-.-----------.,-......------------.--.-------- ,~ CLIENT BILLING INSTRUCTIONS FOR AGREEMENT FOR PROFESSIONAL SERVICES The following billing information must be completed by the Client. Client must notify Consultant of any changes to this information within one billing cycle. I) PROJECT & CONTACT INFORMATION Project Name: Project Manager Name: Phone Number: Fax Number: E-mail Address: Accounting/Billing Contact: Accounting Check Run Dates: Phone Number: Fax Number: E-mail Address: II) BILLING INFORMATION Original Invoice should be addressed as follows: Client/Company Name: Attention: Billing Address: ax Number: Copies should be forwarded to: Client/Company Name: Attention : Billing Address: Fax Number: III) INVOICE SUPPORTING DOCUMENTS/FORMATTING Please note that additional fees may be added for any of the following services: Special Invoice Requirements (provide details/include copy) 0 Project/P.O.lContract Number Reference 0 Number of Invoice Copies Comments: IV) PAYMFNT OPTION~ Please check appropriate box. Check 0 Note: Please include our invoice number on your check. Direct DepositIWire Transfer D Note: Please reference our project number when you set up the wire transfer. Bank info will be provided upon completion of form. Proposal No: 07-P0196 (A.B,C) 5 of? Initial: ML: Client: ~ 2007 RATE SCHEDULE Professional Services Administrative AssistantlTechnical Assistant Project Admirnstrator CAD Operator Technician Senior Technician Technical Specialist Senior Technical Specialist I Senior Technical Specialist II Designer Senior Designer I Senior Designer II Construction Specialist Senior Construction Specialist I Senior Construction Specialist II Engineer I Engineer II Engineer III Senior Engineer Biologist I Biologist 1/ Project Biologist Senior Biologist Environmental Scientist Senior Environmental Scientist Landscape Designer I Landscape Designer II Senior Landscape Designer I Senior Landscape Designer II Landscape Architect I / Planner I Landscape Architect 1/ / Planner II Project Landscape Architect/Project Planner Senior Landscape Architect/Senior Planner Surveyor I Surveyor II Surveyor III Senior Surveyor 2-Person Survey Crew 3-Person Survey Crew 4-Person Survey Crew 2-Person Senior Survey Crew 3-Person Senior Survey Crew GIS Specialist Senior GIS Specialist I Senior GIS Specialist II Senior GIS Specialist III GIS Coordinator Director Principal Senior Principal Expert Witness Proposal No: 07-P0196 (A,B.C) 6 on Initial: ML: Hourlv Rate $ 55 $ 75 $ 60 $ 70 $ 80 $ 95 $ 105 $ 115 $ 100 $ 110 $ 140 $ 100 $ 115 $ 150 $ 110 $ 125 $ 170 $ 195 $ 80 $ 90 $ 115 $ 145 $ 100 $ 150 $ 85 $ 90 $ 95 $ 100 $ 105 $ 110 $ 130 $ 160 $ 90 $ 100 $ 110 $ 150 $ 135 $ 165 $ 195 $ 145 $ 175 $ 95 $ 105 $ 120 $ 140 $ 160 $ 200 $ 230 $ 300 $ 300 Client: ~ In-house Reimbursable Expenses Rate Courier Zone 1 (0 - 30 Miles) Courier Zone 2 (31 - 60 Miles) Courier Zone 3 (61 - 75 Miles) Mileage (per mile) Color Copies (<8 1/2" X 11 ") (per copy) Color Copies (<11" X 17") (per copy) Blackline Prints (<24" X 36") (per sheet) Mylars (<24" X 36") (per sheet) Vellums (<24" X 36") (per sheet) Official Record Docs (per page) Copies Postage Fax Transmissions $ 25.00 $ 50.00 $ 60.00 $ 0.56 $ 1.00 $ 2.00 $ 2.20 $ 7.00 $ 5.50 $ 1.00 Out-of-Pocket Expenses Cost + 1 5% *Charges for monthly copies, fax transmissions, postage, and long distance will be the greater of 0.5% of invoice amount or $25.00. NOTE: These rates are subject to change after January 1, 2008 Proposal No: 07-POJ 96 (A,B.C) 70f7 Initial: ML: Client: ~ Proposal No. 07-P0196(A) EXHIBIT A - SCOPE OF SERVICES Boardwalk Replacement at City of Boynton Beach Oceanfront Park in the Town of Ocean Ridge, Florida 1.0 PROJECT DESCRIPTION 1.1 The Project is generally described as follows: Providing Landscape Architectural Services for replacement of existing boardwalk and minor structures at the city of Boynton Beach Oceanfront Boardwalk Park in the Town of Ocean Ridge, Palm Beach County, Florida. The park is located at 6415 North Ocean Boulevard, Ocean Ridge, Florida; Government Lot 5 in TWP 45S / RGE 43E / SEC 22. Professional Services shall include: Environmental Permitting, Surveying, Architectural Design, Structural Engineering, Electrical Engineering and Landscape Architecture. These services include provision of Client consultation, design document preparation, coordination assistance with the City's Recreation and Parks Department, Public Works Department, Purchasing Department and Building Department, as well as, limited construction administration and construction observation for the assigned project. The Consultant shall provide sequential plan submittals for Client review and approval of park amenities renovation, minor structures, hardscape, lighting and landscape through to completion of bid set documents for the City's solicitation and selection of qualified contractors. 2.0 BASIS OF SCOPE 2.1 Environmental: The agencies with jurisdiction for this project include the Florida Department of Environmental Protection (FDEP), Palm Beach County DERM, and the Town of Ocean Ridge. . Mitigation for dune impacts, if any, will be addressed at Oceanfront Park. Design of mitigation for Oceanfront Park is included in the scope. If mitigation is to be at anot~er location, an additional service may be needed. Miller Legg cannot guarantee the issuance of required permits. An assessment of tree resource issues of the site as may be regulated by Palm Beach County ERD are not included in this scope, but can be provided as an additional service. 2.2 Survey: Provide Certified Boundary and Topographic Surveys as required by paragraph 62B-33.008(3)(f), F.A.C. for (FDEP) permitting in accordance with Survey Requirements set forth in Section 62B-33.0081. Survey to be based on legal description provided by Client. Page 1 of 10 Initial: ML: Client: Proposal No. 07-P0196(A) . Depiction of trees on survey drawing to be in accordance with code requirements of Florida Department of Environmental Protection (FDEP). . Topographic Survey: Elevations to be shown as contours. Parking spaces shown and identified. . If boundary inconsistencies (i.e. overlaps, hiatuses) with ad joiners exist, a survey report per minimum technical standards may be required and an additional fee may be required. . Should the government land corner or agency monuments necessary to control the site boundary be lost or obliterated, Consultant shall require additional fees to restore said corners. . Only the location of visible aboveground utilities based on site observation will be shown. Consultant cannot guarantee that all utilities will be located. 2.3 Architectural, Structural and Electrical: . Professional architectural and engineering services including Schematic Design (30%), Design Development (60%), development of final Construction Documents (90/100%), Permitting, assistance in. Bidding/Negotiation of a Contract for Construction and limited Construction Administration relative to the proposed covered shade shelters along the boardwalk of the Ocean Front Park. Architectural Design of vertical structures will be provided. Structural engineering of rigid platforms (boardwalks), vertical construction and/or architectural structures, as needed will be provided. Electrical design including points of connection, metering, wIring, circuitry, conduit, pull-boxes, fixtures and lamping and load schedules as needed will be provided. 2.4 Landscape Architecture: All plan design development, layout and detailing for Schematic Design (30%) review submittal, Design Development (60%) review submittal and development of final Construction Documents (90/100%) for bidding purposes, Permitting, and assistance in Bidding/Negotiation of a Contract for Construction and limited Construction Administration. Final plan documents will be reproduced by Miller Legg and be made available for purchase by bidders interested in submitting proposals to our Client for selection as the General Contractor. Survey prepared by Miller Legg for compliance with CCCL permitting requirements will serve as base plan. Page 2 of 10 Initial: ML: Client: Proposal No. 07-P0196(A) . Field modifications for proposed amenities shall be made in conjunction with Town of Ocean Ridge and under the direction of the Client for resolution of unforeseen site conditions that may be encountered during the construction process. I rrigation design for beach parks will be provided as necessary and performance specifications provided for modification to existing irrigation systems. Water source is potable water and permit modifications are to be processed though the Boynton Beach Utility Department. . There are existing trees on the site and tree removal activity is proposed in conjunction with securing permits from FDEP. Tree removal/relocation is limited to existing Seagrape masses and other exotic invasive plant materials. It is contemplated that tree removal documents are not required for removal of invasive exotic materials. Coordination will be provided with the Client and Town of Ocean Ridge Horticulturist. Site furnishings, once selected by the Client, will be consistently utilized throughout the Beach Parks. Landscape and amenity maintenance and life cycle report will be prepared and provided to Boynton Beach Public Works at the conclusion of park facility construction. 2.5 Site Civil Engineering Engineering design and permit processing of utility connections will be an additional service. Modifications to paving, grading and drainage: drainage study & permit investigation; plans and detailing of utility connections, extensions and diversions; and permit submittals are not contemplated as being necessary for this project. If required for any reason, services will be provided as an additional service with Client authorization. 3.0 INFORMATION TO BE PROVIDED BY CLIENT 3.1 All readily available site data in either hard copy, or electronic base files for each park and beach access point including proposed plans from other Consultants, including but not limited to: . Current Boundary Survey and Legal Description . Site Plans and/or Engineering Plans from Building Dept Records . Shop Drawings consistent with existing park site furnishings . Soil Borings . Water and Sewer Utility Plans or Maps 3.2 Aerial photographs of the park. 3.3 Unrestricted access to the park, authorized by the City of Boynton Beach. Page 3 of 10 Initial: ML: Client: Proposal No. 07-P0196(A) 3.4 Tree Removal/Relocation Permits shall be provided by the City Horticulturist based on plans provided by the Consultant. 3.5 Plan will be processed for review through the Town of Ocean Ridge. 3.6 The services of the City Purchasing Department for soliciting construction bids, contracting construction services, processing contractor invoices, and processing purchase requests to venders for site furnishings and structure. 3.7 Expedited permitting through Boynton Beach Utility Department and coordination for obtaining approvals. 3.8 Coordination assistance with agencies such as: Town of Ocean Ridge, Palm Beach County DERM and/or FDEP as may be required. 3.9 Regular required construction observation, contractor coordination, and contract administration for all construction activities including but not limited to: architectural, structural, plumbing, drainage, electrical, planting, irrigation and playground/court installation will be provided by the Client's Public Works Staff. 4.0 SCOPE OF BASIC SERVICES AND FEE The scope of services to be provided by Consultant shall be divided into the following tasks: SURVEY TASKS Task 1 . Prepare Certified Boundary and Topographic Survey- Consultant shall prepare the Certified Boundary and Topographic Survey in accordance with requirements set forth in D.E.P. Survey Requirements 62B-33.0081 and the Minimum Technical Standards in Chapter 61 G17-6 of the Florida Administrative Code, pursuant to Section 472.027, Florida Statutes with the following procedures. . Recover Sectional and CCCL Horizontal and Vertical Control Monuments. . Set two permanent benchmarks (NA VD 1988 datum). . Gather topographic features of Park Site including Beach and Dune areas. . Locate and identify trees and vegetation areas. . Locate all existing visible above ground improvements. . Prepare CADD drawing of topographic survey for design base map. . Set monuments at the calculated Parcel corner locations as per the Legal Description provided by The City of Boynton Beach, Florida. . Reduce Field Data and produce DTM and required site contour lines. Page 4 of 10 Initial: ML: Client: Task 2. Task 3. Task 4. Proposal No. 07-P0196(A) FEE: Lump Sum of $31,100.00 ENVIRONMENTAL TASKS Coastal Construction Control Line (CCCL) Permitting - Consultant shall visit the Oceanfront Park site and assess the existing conditions and participate in one (1) on-site jurisdictional determination with representatives of the FDEP. Consultant shall prepare and submit an application and sketches indicating proposed project plan and support data to the FDEP for approval. Includes submittal of layout for alternate surfacing materials to permit accessible route from beach access ramps to hard sand line (high tide line). This includes responses to up to two (2) requests for additional information (RAI) and coordination with FDEP for up to four (4) months. Reponses to other RAl's and/or additional coordination beyond (4) months shall be provided as an additional service. FEE: Lump Sum of $16,650.00 Dune Mitigation Design - Consultant shall design a mitigation plan to offset dune impacts associated with the proposed improvements. This plan shall include location, planting plan and schedule, existing dunes and vegetation, and plants to be removed. The plan will also include a plan that documents maintenance and monitoring required in accordance with the permit. FEE: Lump Sum of $3,800.00 LANDSCAPE ARCHITECTURAL TASKS Landscape Architectural Design A. Management and Coordination - Consultant shall prepare Schematic Design Documents (30% CD Submittal) illustrating a maximum of three (3) preliminary site plan options for the proposed alignment of the boardwalk, including the use of alternate deck materials. Options for the boardwalk will include: access from parking, elevated seating areas, hand rail detail, ramp locations, locations of shaded seating structures, location and type of open showers, location and type of turtle friendly lighting. Services include development of site furnishings, either custom built or manufactured stock and related material for submission to Client and Town of Ocean Ridge Site Plan Review. Design Development Documents (60% CD Submittal) further defining the project elements established in the Schematic Design Phase will then be prepared by Consultant. Design Development will address provides site plan, minimum details and cross-sections that include the following proposed items: · Proposed boardwalk replacement shall be located generally in the same area as the existing boardwalk, and roughly the same 1,000 foot length. Alignment, width, access, activity spaces and overlook opportunities are all design factors that will be addressed for improvement and enhancement. Page 5 of 10 Initial: ML: Client: Proposal No. 07-P0196(A) Alternate deck materials, such as natural wood, pavers, concrete, segmental concrete and new generation synthetics will be evaluated for recommendation. . A retaining wall or stem wall shall be located along the eastern edge of the deck opposite the parking area curb to provide boardwalk stability and erosion protection. Handrail design will be fastened to the concrete in a manner that is attractive, concealed and easily replaced for maintenance during the life of the boardwalk. Both cast-in-place and precast wall systems and components will be evaluated for recommendation. Handrail materials will also be evaluated for recommendation. . Six (6) existing shaded seating structures will be replaced with new designs that emerge from the deck layout and complement both the proposed deck and the existing enclosed structures including Lifeguard Office, Food Service and Restrooms. These shade structures are not intended as shelters, but as sitting areas that provide a measure of relief from sun as well as designated observation areas with panoramic ocean views. The shade structures may have an accessible platform, integrated seating and a separated bypass boardwalk. . Existing ramp access to the beach and stair locations will be evaluated for practicality, re-routing and re-design to follow current ADAAG standards. . Design of adjacent landscape areas and provision of native plant palette alternates suitable for beach dune community. · Design of stair access from passive park lower parking to upper boardwalk area parking. . Evaluation and recommendations of alternate surfacing materials to permit accessible route from beach access ramps to hard sand line (high tide line) as well as the provision of layout, details and specifications for approved materials. B. Consultant shall prepare non-structural Final Construction Documents (90% and 100% CD Submittal) based on the Design Development documents approved by the Client and Town of Ocean Ridge, including: . Horizontal and vertical control layout of the boardwalk area. · Cross-sections, details and general notes sufficient for soliciting bids from qualified contractors. . Specialty site construction and/or furnishing details · Full coordination with Architect, Structural and Electrical Engineer for related plans and specifications. . A landscape plan. · Landscape notes and details including: plant schedule, depicting quantity, species, size at installation of all proposed plant material. C. Consultant shall prepare irrigation performance specifications for modifications, adjustments and expansion the existing irrigation system. D. Opinion of Probable Cost (OPC) - Consultant shall prepare a pre- development OPC estimate as attachment for Client review with 60 % plans and final plans submittals. The OPC estimate shall consist of permit fees, boardwalk, structural concrete and metals, vertical architecture, drainage, shower water and sewer improvements, environmental lighting. Consultant Page 6 of 10 Initial: ML: Client: Task 5. Task 6. Proposal No. 07-P0196(A) shall research existing utilities and drainage requirements for the purpose of the estimate. The OPC estimate shall be based on the site plan prepared by the Consultant. One set of revisions required by Client upon review of the design development concept plan shall be included in this fee. Subsequent revisions to the concept or site plan, if required, shall be provided as an additional service. FEE: Lump Sum of $84,410.00 Construction Services - Consultant shall provide limited construction services as follows: Coordination: Consultant shall provide the Client plan documents, technical specifications in CSI Master Spec format and product specifications to be combined with the City's General and Special Conditions project manual for solicitation of bids by the Client's Purchasing Department for the site development work on the Project. Pre-construction: Consultant shall attend one (1) pre-bid conference and one (1) pre-construction conference, review material shop drawings, and prepare responses to contractor RFl's prior to commencement of construction. Construction Observation: Shall include up to twelve (12) periodic observations of the work. FEE: Lump Sum of $25,200.00 ARCHITECTURE DESIGN TASKS A. Stephen Boruff Architects (SBA) shall prepare Schematic Design Documents (30% CD Submittal) illustrating the floor plan and elevations for the proposed shade structures, including structural engineering. Options for structures will include open frame, flat trellis and "sail-cloth" type architecture. Services include Development of colored exterior elevations and related material for submission to Client and Town of Ocean Ridge. Based upon the City's Schematic Design Review, Consultant shall prepare Design Development Documents (60% CD Submittal) further defining the project elements established in the Schematic Design Phase. B. SBA shall Prepare Final Construction Documents (90% and 100% CD Submittal) and note form specifications based on the Design Development and the Client approved documents. C. SBA shall Assist City of Boynton Beach in obtaining a permit for building construction. All Town of Ocean Ridge building department review comments will be addressed for issuance of a building permit prior to bidding. Page 7 of 10 Client: Initial: ML: Task 7. Task 8. Task 9. Proposal No. 07-P0196(A) D. SBA shall provide final plan electronic files to Miller Legg for bid set documents that will be made available for purchase by interested bidders and will Assist City of Boynton Beach in obtaining bids/negotiating a contract for construction from General Contractors. E. SBA shall attend three (3) review meetings (in Boynton Beach) with the team to coordinate the development of the project, including the following: a. One (1) 30% Schematic Design Submittal review. b. One (1) 60% Design Development Submittal review. c. One (1) 90%/100% Construction Documents Submittal review. F. SBA shall provide Construction Administration services during the construction of the project including, but not limited to the following: a. Answer Request for Information (RFI) from the General Contractor. b. Review shop drawing and product data submittals from the General Contractor. c. Two (2) site visits during the construction of the project including the preparation of a "punch list" at Substantial Completion. FEE: Lump sum of $11,500.00 STRUCTURAL ENGINEERING TASKS Retaining Wall/Railing Analysis and Design - Bridge Design Associates (BOA) shall prepare details and recommendations for retaining wall and railing system eastward of the adjacent parking area. FEE: Lump Sum of $3,500.00 Boardwalk Analysis - BOA shall evaluate the condition of the existing boardwalks to the beach with specific attention to the wood pilings, and identify alternative deck materials and construction methods for City approval. Upon City approval, BOA shall provide construction documents of approved deck materials with details and note form specification for building department review. FEE: Lump Sum of $11,000.00 Seating Shelter Foundation Design - BOA will provide design criteria and foundation design for Architecturally designed covered seating shelters. FEE: Lump sum of $2,900.00 Page 8 of 10 Initial: ML: Client: Task 10. Task 11. Task 12. Task 13. Proposal No. 07-P0196(A) ELECTRICAL ENGINEERING TASKS Lighting Design - Electrical Design Associates shall prepare wiring, circuitry, schedule of fixtures, details, note form specifications and recommendations for turtle friendly boardwalk lighting, plans for FDEP CCCL permitting and City of Boynton Beach Building Department review and permitting. FEE: Lump Sum of $7,000.00 MISCELLANEOUS TASKS Additional Meetings/Miscellaneous Coordination - Consultant shall attend meetings at the direction of Client on an hourly basis. These meetings shall be above and beyond the meetings proposed in the previous tasks. The fee for this Task is estimated not to exceed $5,000.00 without prior authorization from Client. FEE: Hourly per the attached Rate Schedule. Miscellaneous Services - Consultant shall provide miscellaneous services as requested and authorized in writing by Client. The fee for this task is estimated not to exceed $5,000.00 without prior authorization from Client FEE: Hourly per the attached Rate Schedule. Reimbursable Expenses - Consultant shall provide services, as necessary, to assist Client in the processing of documents, permitting, construction coordination or other requested tasks to facilitate successful completion of the Project. Costs incurred in providing these services shall be reimbursed in accordance with the General Conditions. For this Project an initial budget of $8,000.00 in reimbursable expenses shall be established. This budget may be increased upon authorization from the Client. Page 9 of 10 Initial: ML: Client: Proposal No. 07-P0196(A) FEE SUMMARY TASK LUMP SUM Hourly SUBTOTAL NUMBER TASK FEE NTE Fee BUDGET FEE Task 1 Prepare Certified Boundary and Topoqraphic Survey $31,100.00 $0.00 $0.00 $31,100.00 Task 2 Coastal Construction Control Line (CCCL) Permitting $16,650.00 $0.00 $0.00 $16,650.00 Task 3 Dune Mitigation Design $3,800.00 $0.00 $0.00 $3,800.00 Task 4 Landscape Architectural Services $84,410.00 $0.00 $0.00 $84,410.00 Task 5 Construction Services $25,200.00 $0.00 $0.00 $25,200.00 Task 6 Architecture Desiqn $11,500.00 $0.00 $0.00 $11,500.00 Task 7 Retaining Wall/Railing Analysis and Desiqn $3,500.00 $0.00 $0.00 $3,500.00 Task 8 Boardwalk Analysis $11,000.00 $0.00 $0.00 $11,000.00 Task 9 Seating Shelter Foundation Design $2,900.00 $0.00 $0.00 $2,900.00 Task 1 0 Liqhtinq Desiqn $7,000.00 $0.00 $0.00 $7,000.00 Task 11 Additional Meetinqs $0.00 $5,000.00 $0.00 $5,000.00 Task 12 Misc. Services $0.00 $5,000.00 $0.00 $5,000.00 Task 13 Reimbursable Expenses $0.00 $0.00 $8,000.00 $8,000.00 TOTAL FEE $197,060.00 $10,000.00 $8,000.00 $215,060.00 1 \Pbo-main\data IProposals \200710 7-pO 196 boynton \DocumentslContracts IScope \07-PO 196_Boynton_Bch_LAS_scope_A. doc Page 10 of 10 Initial: ML: Client: Proposal No. 07-0196(8) EXHIBIT A - SCOPE OF SERVICES Restroom Replacement at Boat Club Park, Boynton Beach 1.0 PROJECT DESCRIPTION 1.1 The Project is generally described as follows: Providing Landscape Architectural Services for restoration or replacement of existing restroom and minor structures at the Boat Club Park in the City of Boynton Beach, Palm Beach County, Florida. Boat Club Park located at 2010 North Federal Highway in Boynton Beach, Florida. TWP 45S / RGE 43E / SEe 15. Professional Services shall include: Special Purpose Survey, Architectural Analysis & Design, Structural Engineering, Electrical Engineering and Landscape Architecture. These services include provision of Client consultation, design document preparation, coordination assistance with the City's Parks & Recreation Department, Public Works Department, Purchasing Department and Building Department, as well as, limited construction administration and construction observation for the assigned project. The Consultant shall provide sequential plan submittals for Client review and approval of minor park structures, lighting and landscape through to completion of bid set documents for the City's solicitation and selection of qualified contractors. 2.0 BASIS OF SCOPE 2.1 Survey: · Consultant shall deliver a Specific Purpose Survey of the Proposed Improvements Site and adjacent area. · Should the Site Control Points necessary to perform survey operations be lost or obliterated, Consultant shall require additional fees to restore said lost control points. Survey prepared by Miller Legg for compliance with City of Boynton Beach Building Department requirements will serve as base plan. 2.2 Architectural, Structural and Electrical: · Professional architectural and engineering services shall include Schematic Design (30%), Design Development (60%), development of final Construction Documents (90/100%), Permitting, assistance in Bidding/Negotiation of a Contract for Construction and limited Construction Administration relative to the proposed floor plan and elevations of the public restroom and covered shelters, including structural, mechanical, electrical and plumbing design to five feet (5') outside the building line. General assessment of the existing restroom structure to be renovated shall be provided with recommendations. Includes determination of user accessibility to facilities within the structure according to ADAAG. Should Page 1 of 6 Initial: ML: Client: Proposal No. 07-0196(8) renovation be a viable direction to proceed, plan design and detail specifications described herein will be prepared accordingly. . A conventional spread footing will be specified for restroom building replacement only. If deep foundations, grade beams or piles are required, design modifications will be provided as an additional service. Architecture for the buildings will include establishing an architectural existing theme of the park, and exploring the use of "sail-cloth" type shade structures. · Any service not specifically written in this proposal, any changes requested after approval of the Schematic Design (30%), any revisions to drawings or other documents when such revisions are inconsistent with written approvals or instructions previously given shall be provided as additional services. · Structural engineering of rigid vertical construction and/or architectural structures, as needed will be provided. Electrical design including points of connection, metering, wiring, circuitry, conduit, pull-boxes, fixtures and lamping and load schedules as needed will be provided. · This proposal is based on City of Boynton Beach furnishing Stephen Boruff Architects with the fol!owing information: A geotechnical subsurface report stating the bearing capacity of the soils in ' pounds per square foot (in accordance with the Florida Building Code) and a recommendation for foundation design. A conventional spread footing will be used. If deep foundations, grade beams or piles are required, this will increase the fee. 2.3 Landscape Architecture: The point of contact, project manager and coordinator for City of Boynton Beach the project Registered Landscape Architect at Miller Legg. All plan submittals and team communications shall routed to Miller Legg for record keeping and single point of contact. Landscape Plans and details are not included. Irrigation Plans and details are not included. Irrigation modifications and/or adjustments shall be the responsibility of the general contractor. Tree Removal/Relocation is not included but can be provided as an Additional Service. 2.4 Site Civil Engineering: · Engineering design and permit processing of utility connections will be an additional service. Modifications to paving, grading and drainage: drainage study & permit investigation; plans and detailing of utility connections, extensions and diversions; and permit submittals are not contemplated as Page 2 of 6 Initial: ML: Client: Proposal No. 07-0196(8) being necessary for this project. If required for any reason, services will be provided as an additional service with Client authorization. 3.0 INFORMATION TO BE PROVIDED BY CLIENT 3.1 All readily available site data in either hard copy, or electronic base files for each park and beach access point including proposed plans from other Consultants, including but not limited to: . Current Boundary Survey and Legal Description . Site Plans and/or Engineering Plans from Building Dept Records . Shop Drawings consistent with existing park site furnishings . Soil Borings . Water and Sewer Utility Plans or Maps 3.2 Aerial photographs of the park. 3.3 Unrestricted access to the park, authorized by the City of Boynton Beach. 3.4 A geotechnical subsurface report stating the bearing capacity of the soils in pounds per square foot (in accordance with the Florida Building Code) and a recommendation for foundation design. 3.5 The services of the City Engineering and Public Works Departments for expedited plan review and exp,edited permit processing for construction. 3.6 The services of the City Purchasing Department for soliciting construction bids, contracting construction services, processing contractor invoices, and processing purchase requests to venders for site furnishings and structure. 3.7 Expedited permitting through Boynton Beach Utility Department and coordination for obtaining approvals. 3.8 Coordination assistance with agencies such as: Palm Beach County and/or FDEP as may be required. 3.9 Regular required construction observation, contractor coordination, and contract administration for all construction activities including but not limited to: architectural, structural, plumbing, drainage, electrical, planting, irrigation and playground/court installation will be provided by the Client's Public Works Staff. 4.0 SCOPE OF BASIC SERVICES AND FEE The scope of services to be provided by Consultant shall be divided into the following tasks: SURVEY TASKS Task 1. Horizontal and Vertical Control - Consultant shall recover/set Horizontal and Vertical Control for use in Property Location and Design Survey. FEE: Lump Sum of $6,700.00 Page 3 of 6 Initial; ML: Client: Task 2. Task 3. Proposal No. 07-0196(8) Specific Purpose Survey - Consultant shall prepare a Specific Purpose SUNey of the Proposed Improvements Site and adjacent area showing existing above ground improvements, topographic features, buildings, trees and edge of pavement. FEE: Lump Sum of $2,575.00 ARCHITECTURE DESIGN TASKS A. Stephen Boruff Architects (SBA) shall prepare Schematic Design Documents (30% CD Submittal) illustrating the floor plan and elevations of the public restroom and covered shelters including structural, mechanical, electrical and plumbing design to five feet (5') outside the building line. Architecture for the buildings will include relating to the existing theme of the park, and exploring the use of "sail-cloth" type shade structures. B. SBA shall prepare colored exterior elevations and related material for submission to City of Boynton Beach Site Plan Review. C. SBA shall prepare Design Development Documents (60% CD Submittal) further defining the project elements established in the Schematic Design Phase. D. SBA shall prepare Final Construction Documents (90% and 100% CD Submittal) based on the Design Development and the City of Boynton Beach approved documents. E. SBA shall assist in obtaining a permit for building construction. All building department review comments will be addressed for issuance of a building permit prior to bidding. F. SBA shall assist Client in obtaining bids/negotiating a contract for construction from General Contractors. G. SBA shall attend three (3) review meetings (in Boynton Beach) with the team to coordinate the development of the project, including the following: One (1) 30% Schematic Design Submittal review. One (1) 60% Design Development Submittal review. One (1) 90%/100% Construction Documents Submittal review. Page 4 of 6 Initial: ML: Client: Task 4. Task 5. Task 6. Task 7. Proposal No. 07-0196(8) H. SBA shall provide Construction Administration services during the construction of the project, including, but not limited to the following: Answer Request for Information (RFI) from the General Contractor. Review shop drawing and product data submittals from the General Contractor. Four (4) site visits during the construction of the project including the preparation of a "punch list" at Substantial Completion. FEE: Lump sum of $25,800.00. STRUCTURAL ENGINEERING TASKS Restroom Structural Design - Bridge Design Associates will provide structural engineering design, detailing and specifications for new public restrooms. FEE: Lump sum of $4,600.00 Construction Services - Consultant shall provide limited construction services as follows: Pre-construction: Consultant shall attend one (1) pre-bid conference and one (1) pre-construction conference. Construction Observation: Shall include up to three (3) periodic observations of the landscape work. FEE: Lump Sum of $1,400.00 ELECTRICAL ENGINEERING TASKS Lighting Design - Electrical Design Associates shall prepare wiring, circuitry, schedule of fixtures, details, note form specifications and recommendations for restroom electrical service and covered shelters compliant with the City of Boynton Beach Building Department review and permitting requirements. FEE: Lump Sum of $3,450.00 LANDSCAPE ARCHITECTURE PROJECT MANAGEMENT Management and Coordination - Consultant shall participate with the Project Architect in establishing a suitable design vocabulary for Boat Club Park, as well as coordinate Architecture and Engineering production of Schematic Design Documents (30% CD Submittal) and Design Development Documents (60% CD Submittal), including assembly and submittal of document packages to the City of Boynton Beach for respective phase reviews and bidding assistance. All project documents to the Client will have Consultant Corporate contact information. FEE: Lump Sum of $6,400.00 Page 5 of 6 Initial: ML: Client: Task 8. Task 9. Task 10. Proposal No. 07-0196(8) MISCELLANEOUS TASKS Additional Meetings/Miscellaneous Coordination - Consultant shall attend meetings at the direction of Client on an hourly basis. These meetings shall be above and beyond the meetings proposed in the previous tasks. The fee for this Task is estimated not to exceed $1,500.00 without prior authorization from Client. FEE: Hourly per the attached Rate Schedule. Miscellaneous Services - Consultant shall provide miscellaneous services as requested and authorized in writing by Client. The fee for this task is estimated not to exceed $1,500.00 without additional authorization for the Client. FEE: Hourly per the attached Rate Schedule. Reimbursable Expenses - Consultant shall provide services, as necessary, to assist Client in the processing of documents, permitting, construction coordination or other requested tasks to facilitate successful completion of the Project. Costs incurred in providing these services shall be reimbursed in accordance with the General Conditions. For this Project an initial budget of $4,500.00 in reimbursable expenses shall be established. This budget may be increased upon authorization from the Client. FEE SUMMARY TASK LUMP SUM HOURL Y SUBTOTAL NUMBER TASK FEE NTE FEE BUDGET FEE Task 1 Horizontal and Vertical $6,700.00 $0.00 $0.00 $6,700.00 Control Task 2 Specific Purpose Survey $2,575.00 $0.00 $0.00 $2,575.00 Task 3 Architecture Desiqn $25,800.00 $0.00 $0.00 $25,800.00 Task 4 Restroom Structural Enqineerinq Desiqn $4,600.00 $0.00 $0.00 $4,600.00 Task 5 Construction Svcs $1,400.00 $0.00 $0.00 $1,400.00 Task 6 Liqhtinq Desiqn $3,450.00 $0.00 $0.00 $3,450.00 Task 7 Proiect Mqt & Coordination $6,400.00 $0.00 $0.00 $6,400.00 Task 8 Additional Meetinqs $0.00 $1,500.00 $0.00 $1,500.00 Task 9 Misc. Services $0.00 $1,500.00 $0.00 $1,500.00 Task 10 Reimbursable Expenses $0.00 $0.00 $4,500.00 $4,500.00 TOTAL FEE $50,925.00 $3,000.00 $4,500.00 $58,425.00 \ \Pbo-mai n\data\P roposals\2007\07 -pO 196 boynton\Documents\Contracts\Scope\07- P0196_Boynton_Bch_LAS_scope_B_REVISED 071907.doc Page 6 of 6 Initial: ML: Client: Proposal No. 07-P0196 (C) EXHIBIT A - SCOPE OF SERVICES Pier/Dock at Jaycee Park at Boynton Beach 1.0 PROJECT DESCRIPTION 1.1 The Project is generally described as follows: Providing consultant services for seagrass survey, environmental permitting, a pier/dock and boardwalk design at the proposed Jaycee Park in the City of Boynton Beach, Palm Beach County, Florida. Jaycee Park is located on South Federal Highway, Section 33, Township 45 South, Range 43 East in Boynton Beach, Florida. Professional Services shall include: Special Purpose Survey, Seagrass Survey, Environmental Permitting and Mitigation, Structural Engineering, and Landscape Architecture. These services include provision of Client consultation, design document preparation, coordination assistance with the City's Parks & Recreation Department, Public Works Department, Purchasing Department and Building Department, as well as, limited construction administration and construction observation for the assigned project. The Consultant shall provide sequential plan submittals for Client review and approval of park minor structures, lighting and landscape through to completion of bid set documents for the City's solicitation and selection of qualified contractors. 2.0 BASIS OF SCOPE 2.1 Survey: Consultant shall deliver a Specific Purpose Topographic Survey of only the East Boundary of Jaycee Park · Should the Site Control Points necessary to perform survey operations be lost or obliterated, Consultant shall require additional fees to restore said lost control points. 2.2 Environmental: The agencies with jurisdiction for this project include the U.S. Army Corps of Engineers (USACOE), Florida Department of Environmental Protection (FDEP), and the City of Boynton Beach. Permitting for this project includes the pier/dock and modification of the mangrove mitigation area only. Permitting of improvements to the rest of Jaycee Park are not included in this scope but can be provided as an additional service. Consultant cannot guarantee the issuance of required permits. 2.3 Structural Engineering: Consultant shall prepare design of day dock / pier conforming to U.S. Army Corps of Engineers (USACOE), Florida Department of Environmental Protection (FDEP) permitting requirements and conforms to criteria and recommended standards of United States Coast Guard (USCG). Page 1 of 5 Initial: ML: Client: Proposal No. 07-P0196 (C) 2.4 Landscape Architecture: The point of contact, project manager and coordinator for City of Boynton Beach is the Project Landscape Architect at Miller Legg. All plan submittals and team communications shall be routed to Miller Legg for record keeping and single point of contact. Landscape Plans and Details are not included but can be provided as an optional service Irrigation design for Jaycee Park is not included, but can be provided as an optional service. Tree Removal/Relocation is not included, but can be provided as an Additional Service. 3.0 INFORMATION TO BE PROVIDED BY CLIENT 3.1 Copy of Current Boundary Survey and Legal Description. 3.2 Previous seagrass surveys, topographic and/or bathymetric surveys and any other pertinent information. 3.3 Proposed plans for development of the upland portion of Jaycee Park as prepared by PBS&J. 3.4 Unrestricted access to Park site. 4.0 SCOPE OF BASIC SERVICES AND FEE The scope of services to be provided by Consultant shall be divided into tasks as follows: SURVEY TASKS Task 1. Horizontal and Vertical Control - Consultant shall recover/set Horizontal and Vertical Control for use in Property Location and Topographic Survey. FEE: Lump Sum of $2,100.00 Task 2. Specific Purpose Topographic Survey - Consultant shall prepare a Specific Purpose Topographic Survey of only the East boundary showing 1 foot contours and existing topographic features of the ground, shore line and waterway from 100 feet west of the existing shore line to the west edge of the existing cut line of the Intercoastal Waterway. FEE: Lump Sum of $4,825.00 Page 2 of 5 Initial: ML: Client: Task 3. Task 4. Task 5. Task 6. Proposal No. 07-P0196 (C) ENVIRONMENTAL TASKS Environmental Resource Permitting - Consultant shall prepare and submit applications, permit sketches, exhibits, worksheets, calculations, and other support data to the USACOE and the FDEP normally required for permit approval. Consultant shall schedule and participate in up to two (2) on-site jurisdictional determination meetings with representatives of the USACOE, and FDEP. This task includes preparation of a draft Public Notice and Statement of Findings to accelerate processing due to USACOE staffing/workload issues. Following the initial submittal, Consultant shall respond to up to two (2) Requests for Additional Information (RAI) from each agency and coordinate with agency representatives as normally required based on previous experience for up to 9 months. Additional coordination beyond 9 months shall be provided as an additional service. FEE: Lump Sum of $18,000.00 Seagrass Survey - Consultant shall perform a seagrass survey to determine the presence or absence of seagrasses within the proposed project limits. This survey will be performed using meandering transects with SCUBA/snorkeling equipment. The approximate boundaries of seagrass beds, if observed, will be mapped using Differential Global Positioning Satellite (dGPS) and displayed on an aerial map. Per regulatory guidance, seagrass surveys for Johnson's seagrass should occur between April and September. Results from seagrass surveys performed outside this time period may require supplemental data collection prior to acceptance by applicable regulatory agencies. Additional data collection or seagrass surveys outside this survey area can be provided as an additional service. A preliminary estimate of seagrass impacts, if applicable, is included in this Task. The results of this survey will be included in a summary report. FEE: Lump Sum of $5,900.00 STRUCTURAL ENGINEERING TASKS Day Slip Dock/Pier and Boardwalk Design - Consultant shall provide structural design, detailing and specifications for the proposed day dock / boardwalk on the Intracoastal Waterway at Jaycee Park. FEE: Lump Sum of $18,900.00 Construction Services - Consultant shall provide limited construction services as follows: Pre-construction: Consultant shall attend one (1) pre-bid conference and one (1) pre-construction conference. Construction Observation: Shall include up to three (3) periodic observations of the landscape work. FEE: Lump Sum of $1,400.00 Page 3 of 5 Initial: ML: Client: Task 7. Task 8. Task 9. Task 10. Task 11. Proposal No. 07-P0196 (C) LANDSCAPE ARCHITECTURE PROJECT MANAGEMENT Management and Coordination - Consultant shall participate with the Environmental Specialist and Structural Engineer, as well as coordinate production of Schematic Design Documents (30% CD Submittal) and Design Development Documents (60% CD Submittal), including assembly and submittal of document packages to the City of Boynton Beach for respective phase reviews and bidding assistance. All project documents to the Client will have Consultant Corporate contact information. FEE: Lump Sum of $6,300.00 MISCELLANEOUS TASKS Additional Meetings/Miscellaneous Coordination - Consultant shall attend meetings at the direction of Client on an hourly basis. These meetings shall be above and beyond the meetings proposed in the previous tasks. The fee for this task is estimated not to exceed $1,500.00 without prior authorization from Client. FEE: Hourly per the attached Rate Schedule. Reimbursable Expenses - Consultant shall provide services, as necessary, to assist Client in the processing of documents, permitting, construction coordination or other requested tasks to facilitate successful completion of the Project. Costs incurred in providing these services shall be reimbursed in accordance with the General Conditions. For this Project an initial budget of $4,500.00 in reimbursable expenses shall be established. This budget may be increased upon authorization from the Client. OPTIONAL TASKS Mangrove Mitigation Area Permit Modification - Consultant shall investigate the previously permitted mangrove mitigation area on-site for the potential of adding a passive-use boardwalk. This Task includes preparing and submitting a revised passive-use conservation easement document, permit modification request for the boardwalk addition and responding to up to one (1) RAI. Recordation of the revised conservation easement document will be performed by the Client. FEE: Lump Sum of $5,300.00 Landscape Architectural Design A. Consultant shall prepare submittals of Final Construction Documents (90% and 100% CD Submittal) based on the Design Development documents approved by the City of Boynton Beach, including: · Full coordination with Environmental Professional and Structural Engineer for related plans and specifications. Page 4 of 5 Initial: ML: Client: Proposal No. 07-P0196 (C) . A landscape plan supplement to proposed overall park landscape. . Landscape notes and details including: plant schedule, depicting quantity, species, size at installation of all proposed plant material. B. Consultant shall prepare irrigation performance specifications for modifications, adjustments and expansion the existing irrigation system. One set of revisions required by Client upon review of the Design Development Submittal shall be included in this task. Subsequent revisions to the concept or site plan, if required, shall be provided as an additional service. FEE: Lump Sum of $4,500.00 FEE SUMMARY TASK LUMP SUM HOURLY SUBTOTAL NUMBER TASK FEE NTE FEE BUDGET FEE Task 1 Horizontal and Vertical Control $2,100.00 $0.00 $0.00 $2,100.00 Task 2 Specific Purpose TopoQraphic Survey $4,825.00 $0.00 $0.00 $4,825.00 Task 3 Environmental Resource Permittina $18,000.00 $0.00 $0.00 $18,000.00 Task 4 Seaarass Survey $5,900.00 $0.00 $0.00 $5,900.0l Task 5 Day Slip Dock/Pier and Boardwalk Design $18,900.00 $0.00 $0.00 $18,900.00 Task 6 Construction Services $1,400.00 $0.00 $0.00 $1,400.00 Task 7 Landscape Architectural Proiect ManaQement Svcs $6,300.00 $0.00 $0.00 $6,300.00 Task 8 Additional MeetinQs $0.00 $1,500.00 $0.00 $1,500.00 Task 9 Reimbursable Expenses $0.00 $0.00 $4,500.00 $4,500.00 TOTAL FEE $57,525.00 $1,500.00 $4,500.00 $63,425.00 OPTIONAL FEE SUMMARY TASK LUMP SUM HOURLY SUBTOTAL NUMBER TASK FEE NTE FEE BUDGET FEE Task 10 Mangrove Mitigation Area Permit Modification $5,300.00 $0.00 $0.00 $5,300.00 Task 11 Landscape Architectural Desian Svcs $4,500.00 $0.00 $0.00 $4,500.00 TOTAL FEE $9,800.00 $ 0.00 $ 0.00 $9,800.00 F:\Proposals\2007\07 -p0196 boynton\Documents\Contracts\Scope\07 -P0196_Boynton_Bch_LAS_scope_ C_REVISED 071906.doc Page 5 of 5 Initial: ML: Client: