R07-024
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RESOLUTION NO. R 07- 08..t./
A RESOLUTION OF THE CITY COMMISSION OF
THE CITY OF BOYNTON BEACH, FLORIDA,
APPROVING THE EXECUTION OF AN AGREEMENT
WITH WORKFORCE ALLIANCE IN FURTHERANCE
OF AN APPROVED EMPLOYED WORKER TRAINING
GRANT; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, Workforce Alliance has established a grant program to financially
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assist municipalities and small businesses in training their employees; and
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WHEREAS, this locally funded program is meant to upgrade the skills of existing
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employees and help employed workers retain self-sufficient employment; and
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WHEREAS, upon recommendation of staff, the City Commission has determined
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that it is in the best interests of the residents of the City to approve and execute an
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Agreement with Workforce Alliance in furtherance of an approved Employed Worker
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Training Grant.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
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THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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Section 1.
The foregoing "Whereas" clauses are hereby ratified and confirmed as
23 being true and correct and are hereby made a specific part of this Resolution upon adoption
24 hereof.
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Section 2.
The City Commission of the City of Boynton Beach, Florida does
26 hereby approve and authorize execution of an Agreement with Workforce Alliance in
27 furtherance of an approved Employed Worker Training Grant, a copy of which is attached
28 hereto as Exhibit "A".
S:\CA\RESOlAgreements\Workforce Alliance (Employed Worker Training Grant).doc
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Section 3.
This Resolution shall take effect immediately upon passage.
PASSED AND ADOPTED this ~ day of February, 2007.
CITY OF BOYNTON BEACH, FLORIDA
ATTEST:
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S:\CA\RESOlAgreements\Workforce Alliance (Employed Worker Training Grant).doc
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Employed Worker Training Grant
Pro ram Year 2006/2007
ZIP: 33435 Coun : Palm Beach
Title: Grants Coordinator
Ext. Fax: 561-742-6238
Website Address: www.bo nton-beach.or
Description of your business, product(s) and/or service(s):
The City of Boynton Beach is a government agency that serves a population of approximately 64,000 citizens
EWT Contract 06-07
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Statement of Work
The program to be provided by the Business shall consist of an employed worker
training program, in which individuals in the employ of the business are provided
training in one or more of the subject areas identified within this agreement.
Trainina to be performed
Training shall commence following employee eligibility determination and
submission of all required documents to Workforce Alliance. Employees to be
trained will be identified by the Business and will be certified as eligible.
In accordance with the Workforce Invest Act (WIA) requirements, each employee
who will participate in the training as a part of the eligibility determination and
registration process must provide the following information to Workforce Alliance.
. Employee name
. Social security number
. Address
. Primary phone number and one alternate number
. Date of hire
. Date of initial participation in the training
. Date of birth
. Gender
. Race
. Ethnicity
. Whether any of the individuals have a disability
. Workforce Alliance will determine selective service registration through
employees' social security numbers
. Citizenship as indicated on the 1-9 form
. If currently enrolled in school
. Highest education level
. Veteran status
. Signed attestation statement
To expedite the collection of all required information Workforce Alliance will
provide both an electronic spreadsheet and individual employee registration
forms which must be signed by each unique individual receiving training.
There are four employee eligibility factors that require more than employees
attestation statement on the registration document. Per WIA requirements, proof
of verification to confirm eligibility is required on each individual receiving training
under this grant on the following:
EWT Contract 06-07
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1. Proof of Social Security number (copy of social security card)
2. Proof of Citizenship, Authorization to Work or Alien Status (1-9)
3. Proof of Birth Date/Age (Drivers License)
4. Proof of Selective Service Registration (Applicable to males, 18 years of
age and over, who were born after 12/31/1959. - website printout)
See attachment 1.1 for all other items to verify reauired information
All individuals participating in training funded by this agreement must be
employees of the business prior to the start date of training.
Business may use internal staff, educational institutions or certified instructors to
provide this occupational training. This shall be specified prior to start of training
and shall be supported by costs in the budget.
Business shall maintain time and attendance documentation related to the
employees who participate in the training activities. This documentation shall
serve as part of the reimbursement process.
Business shall complete all training by May 31st, 2007 and provide all required
reports and reimbursement expenses within thirty days of completion of the
training, so that all monies can be reimbursed by June 30th, 2007.
Workforce Alliance will provide business an electronic spreadsheet to verify
status of employees after all items are presented.
Compensation
Workforce Alliance agrees to pay Business the total amount of Twenty Seven
Thousand Seven Hundred Eleven Dollars ($27,711.00) for training actually
provided in accordance with the required performance and the below stated
provisions.
· Successful completion of training described and delivered to the
contracted number of unique individuals.
· Hard copies of Certificates of Completion and/or occupational skills
credential signed by the business which state the individual employees
name and date certificate was awarded.
Reimbursement payment will be prorated and Business will be entitled to be paid
$893.90 from the amount contracted for each individual trained who successfully
completes training up to a maximum of ~ individuals for a total payment of
$27.711.00.
Invoicina
In order to receive payment the Business shall submit an invoice to Workforce
Alliance within (10) working days following the end of each month. Invoices that
EWT Contract 06-07
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are correctly submitted will be paid within 30 days of the receipt. The invoice
must be accompanied by all documentation necessary to substantiate the
expenses for which the business is seeking reimbursement.
Payment shall be made to the business at:
City of Boynton Beach
100 E. Boynton Beach Boulevard
Boynton Beach, FL 33435
The costs incurred and invoiced must match the line items in the budget.
If employee time is requested for reimbursement or is used as match such as in
the case of time spent developing curriculum Business should include a copy of
the signed time cards and hourly pay with the submission of their invoices.
Business may submit such document as may be agreed to by the Workforce
Alliance that substantiates payments made to the employee such as a direct
deposit receipt or a cancelled payroll check.
If reimbursement for curricula development by a third party is requested a copy of
the invoice submitted to Business and a copy of the check or other evidence of
the payment to the third party shall be submitted with the invoice.
For purchases, Business shall submit a copy of the paid invoice with the check
number indicated on the invoice, and a copy of the front and back of the
cancelled check.
For proprietary materials such as books and supplies, Business shall provide
signed receipts from employees acknowledging delivery of the materials for
which Workforce Alliance is being charged, along with the paid invoices where
appropriate.
Any cost not a part of the original budget must be approved by Workforce
Alliance prior to Business incurring the cost and must be evidenced by an
amendment to this agreement.
The final invoice must be submitted within in ten days of the completion of this
agreement.
Business shall be paid in accordance with attached budget. Requests for
changes to the budget shall be initiated through a written request to Workforce
Alliance. Upon the agreement of the parties the contract shall be modified in
writing to reflect the requested changes.
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Budaet
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1. Instructor
WageslTu ition
(Break out costs for
individual programs
including total hours and
instructors wa es
2. Curriculum
Development
3. Materialsl Suppliesl
Textbooks (itemize)
4. Training Equipment
Purchase
5. Other Costs
(describe)
i.e. Facility
6. TRAVEL
7. Trainee Wages
(including benefits)
8. TOTALS.
$7,261 - 9-1-1
Communications
$17,991 - ITS
$0
$2,459 - Human
Resources
N/A
N/A
Included in Tuition
Included in Tuition
N/A
N/A
$26,273 9-1-1
Communications
$12,507 ITS
$7,958 Human
Resources
$27,711
$46,738
Budget Prepared by: Debbie Maiors
Signature:
~.~
EWT Contract 06-07
7,261 - 9-1-1
Communications
$17,991 - ITS
$2,459 - Human
Resources
N/A
Included in Tuition
N/A
N/A
$26,273 9-1-1
Communications
$12,507 ITS
$7,958 Human
Resources
$74,449
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Whereas, the parties have made and executed this document on the respective
dates after each signature:
As to Business:
Print Name:
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Date:
~:>i~ ry~~
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Signature:
Witness:
'~<V '~~
(Print Name)
Signature:
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Title:
Date:
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As to Workforce Alliance:
Print Name: 'tON \ \) .~. ~'\tYL)eL
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Signature:
Date:
Witness: '?e~-Af 'P,' C:~"...}f1- T A-vD
Signature: (~~
Title: ~<..~~. &z-vC1.'. 5e /J.tt'VlS ~
,
Date: {7 /31/0(0
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Whereas, the parties have made and executed this document on the respective
dates after each signature:
As to Business:
Print Name:
KURT BRESSNER
CIT't'MANAGER
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Signature:
Date:
Witness:
Date:
(~print me)
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Signature:
Title:
As to Workforce Alliance:
Print Name:
Signature:
Kathryn Schmidt, President and CEO
Date:
Witness:
(Print Name)
Signature:
Title:
Date:
Attachment 1.1
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Eligibility Item Adult/Dislocated Eligibility
Documentation Sources
. Signed Social Security Card
. Pay Stub
Social Security Number . Passport
. Drivers License
. W-2 Form
. IRS Form Letter
. Social Security Benefits Letter
. Documentation specified on the 1-9
Form
Citizenship, Authorization to Work . Alien Registration Card indicating right
to work
or Alien Status . Naturalization Certification
. U.S. Passport
. Foreign Passport Stamped Eligible to
Work
. Social Security Card ("Work Eligible")
. Birth Certificate
. Baptismal Record
. Selective Service Registration Card
Selective Service Registrant . Selective Service Website printout
(Applicable to males 18 years of age (http://www.sss.Qov)
and over who were born after . Selective Service Letter
12/31/1959) . Stamped Post Office Receipt of
Registration
. Drivers License
. Birth Certificate
. Passport
. Government Issued ID Card
. Baptismal or Church Record
Proof of Birth Date/Age . School Records/lD Card
. Hospital Record of Birth
. Work Permit if date of birth is shown
. Tribal Records
Attachment 1.1
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