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R07-024 II 1 2 3 4 5 6 7 8 9 10 11 12 RESOLUTION NO. R 07- 08..t./ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOYNTON BEACH, FLORIDA, APPROVING THE EXECUTION OF AN AGREEMENT WITH WORKFORCE ALLIANCE IN FURTHERANCE OF AN APPROVED EMPLOYED WORKER TRAINING GRANT; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Workforce Alliance has established a grant program to financially 13 assist municipalities and small businesses in training their employees; and 14 WHEREAS, this locally funded program is meant to upgrade the skills of existing 15 employees and help employed workers retain self-sufficient employment; and 16 WHEREAS, upon recommendation of staff, the City Commission has determined 17 that it is in the best interests of the residents of the City to approve and execute an 18 Agreement with Workforce Alliance in furtherance of an approved Employed Worker 19 Training Grant. 20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF 21 THE CITY OF BOYNTON BEACH, FLORIDA, THAT: 22 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as 23 being true and correct and are hereby made a specific part of this Resolution upon adoption 24 hereof. 25 Section 2. The City Commission of the City of Boynton Beach, Florida does 26 hereby approve and authorize execution of an Agreement with Workforce Alliance in 27 furtherance of an approved Employed Worker Training Grant, a copy of which is attached 28 hereto as Exhibit "A". S:\CA\RESOlAgreements\Workforce Alliance (Employed Worker Training Grant).doc II 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 ~~ 29 Section 3. This Resolution shall take effect immediately upon passage. PASSED AND ADOPTED this ~ day of February, 2007. CITY OF BOYNTON BEACH, FLORIDA ATTEST: ~/ -- - ---/-- \' -- - // - - ------------- / S:\CA\RESOlAgreements\Workforce Alliance (Employed Worker Training Grant).doc (07- 0:;, ri -~ WurkF;;rcP"l """ AIII~?:CP--'..I Employed Worker Training Grant Pro ram Year 2006/2007 ZIP: 33435 Coun : Palm Beach Title: Grants Coordinator Ext. Fax: 561-742-6238 Website Address: www.bo nton-beach.or Description of your business, product(s) and/or service(s): The City of Boynton Beach is a government agency that serves a population of approximately 64,000 citizens EWT Contract 06-07 lIIIurk1;;rciJ', """ AIII~::CP~ HIJB! Statement of Work The program to be provided by the Business shall consist of an employed worker training program, in which individuals in the employ of the business are provided training in one or more of the subject areas identified within this agreement. Trainina to be performed Training shall commence following employee eligibility determination and submission of all required documents to Workforce Alliance. Employees to be trained will be identified by the Business and will be certified as eligible. In accordance with the Workforce Invest Act (WIA) requirements, each employee who will participate in the training as a part of the eligibility determination and registration process must provide the following information to Workforce Alliance. . Employee name . Social security number . Address . Primary phone number and one alternate number . Date of hire . Date of initial participation in the training . Date of birth . Gender . Race . Ethnicity . Whether any of the individuals have a disability . Workforce Alliance will determine selective service registration through employees' social security numbers . Citizenship as indicated on the 1-9 form . If currently enrolled in school . Highest education level . Veteran status . Signed attestation statement To expedite the collection of all required information Workforce Alliance will provide both an electronic spreadsheet and individual employee registration forms which must be signed by each unique individual receiving training. There are four employee eligibility factors that require more than employees attestation statement on the registration document. Per WIA requirements, proof of verification to confirm eligibility is required on each individual receiving training under this grant on the following: EWT Contract 06-07 2 lIIIurli~rciJ', """ EJMIU'lX. ...-.0 AIII~,!CP~ FlORIDA. 1. Proof of Social Security number (copy of social security card) 2. Proof of Citizenship, Authorization to Work or Alien Status (1-9) 3. Proof of Birth Date/Age (Drivers License) 4. Proof of Selective Service Registration (Applicable to males, 18 years of age and over, who were born after 12/31/1959. - website printout) See attachment 1.1 for all other items to verify reauired information All individuals participating in training funded by this agreement must be employees of the business prior to the start date of training. Business may use internal staff, educational institutions or certified instructors to provide this occupational training. This shall be specified prior to start of training and shall be supported by costs in the budget. Business shall maintain time and attendance documentation related to the employees who participate in the training activities. This documentation shall serve as part of the reimbursement process. Business shall complete all training by May 31st, 2007 and provide all required reports and reimbursement expenses within thirty days of completion of the training, so that all monies can be reimbursed by June 30th, 2007. Workforce Alliance will provide business an electronic spreadsheet to verify status of employees after all items are presented. Compensation Workforce Alliance agrees to pay Business the total amount of Twenty Seven Thousand Seven Hundred Eleven Dollars ($27,711.00) for training actually provided in accordance with the required performance and the below stated provisions. · Successful completion of training described and delivered to the contracted number of unique individuals. · Hard copies of Certificates of Completion and/or occupational skills credential signed by the business which state the individual employees name and date certificate was awarded. Reimbursement payment will be prorated and Business will be entitled to be paid $893.90 from the amount contracted for each individual trained who successfully completes training up to a maximum of ~ individuals for a total payment of $27.711.00. Invoicina In order to receive payment the Business shall submit an invoice to Workforce Alliance within (10) working days following the end of each month. Invoices that EWT Contract 06-07 3 lIIIurlir;;rciJ',""" EJMIU'lX.. . .. -.0 AIII~~CP~ fIDRIDt\ are correctly submitted will be paid within 30 days of the receipt. The invoice must be accompanied by all documentation necessary to substantiate the expenses for which the business is seeking reimbursement. Payment shall be made to the business at: City of Boynton Beach 100 E. Boynton Beach Boulevard Boynton Beach, FL 33435 The costs incurred and invoiced must match the line items in the budget. If employee time is requested for reimbursement or is used as match such as in the case of time spent developing curriculum Business should include a copy of the signed time cards and hourly pay with the submission of their invoices. Business may submit such document as may be agreed to by the Workforce Alliance that substantiates payments made to the employee such as a direct deposit receipt or a cancelled payroll check. If reimbursement for curricula development by a third party is requested a copy of the invoice submitted to Business and a copy of the check or other evidence of the payment to the third party shall be submitted with the invoice. For purchases, Business shall submit a copy of the paid invoice with the check number indicated on the invoice, and a copy of the front and back of the cancelled check. For proprietary materials such as books and supplies, Business shall provide signed receipts from employees acknowledging delivery of the materials for which Workforce Alliance is being charged, along with the paid invoices where appropriate. Any cost not a part of the original budget must be approved by Workforce Alliance prior to Business incurring the cost and must be evidenced by an amendment to this agreement. The final invoice must be submitted within in ten days of the completion of this agreement. Business shall be paid in accordance with attached budget. Requests for changes to the budget shall be initiated through a written request to Workforce Alliance. Upon the agreement of the parties the contract shall be modified in writing to reflect the requested changes. EWT Contract 06-07 4 lIIIurk~rciJ', """ AIII~:!~P~ Budaet RffBA 1. Instructor WageslTu ition (Break out costs for individual programs including total hours and instructors wa es 2. Curriculum Development 3. Materialsl Suppliesl Textbooks (itemize) 4. Training Equipment Purchase 5. Other Costs (describe) i.e. Facility 6. TRAVEL 7. Trainee Wages (including benefits) 8. TOTALS. $7,261 - 9-1-1 Communications $17,991 - ITS $0 $2,459 - Human Resources N/A N/A Included in Tuition Included in Tuition N/A N/A $26,273 9-1-1 Communications $12,507 ITS $7,958 Human Resources $27,711 $46,738 Budget Prepared by: Debbie Maiors Signature: ~.~ EWT Contract 06-07 7,261 - 9-1-1 Communications $17,991 - ITS $2,459 - Human Resources N/A Included in Tuition N/A N/A $26,273 9-1-1 Communications $12,507 ITS $7,958 Human Resources $74,449 5 IIIInrli1brciJ', """ AIII~,!CP~ - Whereas, the parties have made and executed this document on the respective dates after each signature: As to Business: Print Name: \')-E0:::> b \ "- '" \ 0..:" \ OV' .;; I Date: ~:>i~ ry~~ \<J 1 >;). Joe Signature: Witness: '~<V '~~ (Print Name) Signature: c;- ~_.- ''Rlh/ nPS'} ~vfI/cd (~s..../j.."r Title: Date: /2/22. I.", i:- f / As to Workforce Alliance: Print Name: 'tON \ \) .~. ~'\tYL)eL ~ ,'ls C~-_. ,- ~~"-- lit-I \, I Q[ Signature: Date: Witness: '?e~-Af 'P,' C:~"...}f1- T A-vD Signature: (~~ Title: ~<..~~. &z-vC1.'. 5e /J.tt'VlS ~ , Date: {7 /31/0(0 EWT Contract 06-07 6 IIIInrli&;rc~ ~ ., EJMIU'lX, " ,." - ",. AIII~?CP--'..I F'IDRIDt!1 Whereas, the parties have made and executed this document on the respective dates after each signature: As to Business: Print Name: KURT BRESSNER CIT't'MANAGER ~H'Fl ~-t)..()-D7 Signature: Date: Witness: Date: (~print me) _~-L- '"\ ;-1-'( A*orney /J.//tf/07 . Signature: Title: As to Workforce Alliance: Print Name: Signature: Kathryn Schmidt, President and CEO Date: Witness: (Print Name) Signature: Title: Date: Attachment 1.1 EWT Contract 06-07 6 IIIInrli7;;rciJ', """ AIII~~CP~ RffBA Eligibility Item Adult/Dislocated Eligibility Documentation Sources . Signed Social Security Card . Pay Stub Social Security Number . Passport . Drivers License . W-2 Form . IRS Form Letter . Social Security Benefits Letter . Documentation specified on the 1-9 Form Citizenship, Authorization to Work . Alien Registration Card indicating right to work or Alien Status . Naturalization Certification . U.S. Passport . Foreign Passport Stamped Eligible to Work . Social Security Card ("Work Eligible") . Birth Certificate . Baptismal Record . Selective Service Registration Card Selective Service Registrant . Selective Service Website printout (Applicable to males 18 years of age (http://www.sss.Qov) and over who were born after . Selective Service Letter 12/31/1959) . Stamped Post Office Receipt of Registration . Drivers License . Birth Certificate . Passport . Government Issued ID Card . Baptismal or Church Record Proof of Birth Date/Age . School Records/lD Card . Hospital Record of Birth . Work Permit if date of birth is shown . Tribal Records Attachment 1.1 EWT Contract 06-07 7