R07-007
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1 RESOLUTION NO. R07- 007
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3 A RESOLUTION OF THE CITY OF BOYNTON BEACH,
4 FLORIDA, AUTHORIZING EXECUTION OF
5 AMENDMENT NO.2 TO TASK ORDER NO. U04-S-06,
6 FOR ENGINEERING SERVICES PROVIDED BY CH2M
7 HILL FOR THE DESIGN, PERMITTING AND TEST
8 WELL CONSTRUCTION OF A FLORIDA AQUIFER
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I 9 WELL FIELD, EAST WATER TREATMENT PLANT
I 10 EXPANSION, STAGE] PROJECT IN THE AMOUNT OF
, 11 $79,484.00; AND PROVIDING AN EFFECTIVE DATE.
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14 WHEREAS, Task Order No. U04-5-06 was approved by the City Commission on ,
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I 15 July 6, 2004 by Resolution R04-1 08 for well field site analysis, design criteria for the Floridan
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16 Aquifer test wells, grant applications, permitting, bidding and construction phase services; and
I 17 WHEREAS, Amendment No I to Task Order U04-5-06 was approved by the City
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I' 18 Commission on March 21,2006 for services necessary to complete the project including grant
19 applications, additional permitting and extensive rewriting of technical specifications required
I 20 for bidding; and
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i 21 WHEREAS, based upon staff recommendations, the City Commission of the City of
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22 Boynton Beach deems it in the best interest of the citizens and residents of the City of
23 Boynton Beach to approve Amendment NO.2 to Task Order U04-5-06 with CH2M HILL for
24 engineering services provided by CH2M HILL which were not outlined in the original Task
25 Order or Amendment No I., and additional time required by CH2M HILL for their design and
26 technical support of Contractor's Contract time extension in the amount of $79,484.00; and
27 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
28 THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
S:\CA\RESOlAgreements\Task - Change Orders\CH2M Amendment #2 to U04-5-06.doc
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1 Section 1. The foregoing "Whereas" clauses are hereby ratified and confirmed as
, 2 being true and correct and are hereby made a specific part of this Resolution upon adoption
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I hereof.
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4 Section 2. The City Commission of the City of Boynton Beach, Florida does
5 hereby authorize and direct the approval and execution-of Amendment #2 to Task Order No.
i 6 U04-5-06 with CH2M HILL for engineering services provided by CH2M HILL which were
not outlined in the original Task Order or 'Amendment No I., and' additional ~time required by ,
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8 CH2M HILL for their design and technical support of Contractor's Contract time extension in
9 the amount of$79,484.00.
, 10 Section 3. This Resolution shall become effective immediately upon passage.
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I; 12 PASSED AND ADOPTED this ~ day of January, 2007.
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i 13 ~~:CH' FLORIDA
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if.iayor Jerry aylor
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20 --~p.<-:~f'Io~
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I. 22 mmlSS10ner
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, 29 ATTEST:
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-;: RO/-oo?
I Task Order No. U04-5-06
City of Boynton Beach East Water Treatment Plant
Expansion - Stage 1 Conceptual/Preliminary
Design - Phase 1 Engineering Service for the
Siting, Preliminary Design, Test Well Construction
and Evaluation of a Floridan Aquifer Well Field -
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Background
I Task Order No. U04-5-06 - East Water Treatment Plant Expansion Stage 1
Conceptual/Preliminary Design Phase 1 Engineering Service for the Siting, Preliminary
i Design, Test Well Construction and Evaluation of a Floridan Aquifer Well Field was
I approved by the City Commission on July 6, 2004. CH2M I-IILL (Consultant) has been
I working on this substantial project since that time. EPX project team coordination, well
field site analysis, design of the Floridan Aquifer test wells, bidding, and construction
I management services are now complete. Final site walk through and reporting of the test
I wells is near completion.
During construction, the City approved Field Change Directives (FCD's) authorizing the
I Contractor extensions of time. However, these extensions of time have resulted in increased
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costs to CH2M HILL and impacted the ability to deliver the project on budget.
Construction management and resident observer services provided for under the original
task order are now less than the amount required to complete the project.
The original baseline construction period of 47 weeks defined by the contract was designed
to be intentionally aggressive to accommodate the City's original schedule. The FCD's
extended this period to a total of 78.7 weeks. Following the cancellation of the two
production wells and the partial back-plugging of a test monitor well (MW-l, Quantum),
the total constmction period was approximately 59.6 weeks. This includes the time spent
investigating the collapse of cement into the borehole at MW-l. Several of the key events
which necessitated extensions of the contract were the change in construction due to sand
problems and more extensive packer testing lmdertaken at monitor well 2 (MW-2, WXEL),
and ground subsidence problems at MW-l (Quantum).
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Due to the cancellation of the two production wells and only partial construction of MW-l, .
i' the comprehensive testing and reporting originally planned and allowed for under this task
order will no longer be necessary, resulting in additional scope reduction. The original task
order allowed a total of $44,500 for this task. In discussions with City staff it has been
agreed that a significantly scaled down final report will be produced for a total fee of
$24,339. CH2M Hill is still requested to provide a report containing a technical
memorandum (TM) and appendices for the constmction and hydrogeology of MW-2 and an
evaluation of the data collected from the partially constructed MW-l.
The proposed changes to the original scope of services are submitted here as Amendment 2
to Task Order U04-5-06..
Amendment 2 - Scope of Services for Phase I
Task 1 - Coordination with EPX Team
No additional EPX coordination is being provided in this Amendment.
Task 2 - Public Outreach and EPX Project Team Support
No additional Bid Public Outreach and EPX Project Team Support is being provided in this
Amendment.
Task 3-6 - Well Siting and Design
No additional Well Siting and Design Services are being provided in this Amendment.
Task 7 - Permitting Services
No additional Permitting Services are being provided in this Amendment.
Task 8 - Bid Phase Services
No additional Bid Phase Services are being provided in this Amendment.
Tasks 9 -10 - Services During Construction
The following services during construction will be provided under this Amendment 2:
Additional Construction Management and Resident Observation. The Consultant has
provided full time constmction management and onsite resident observation services for
the duration of the project. Specific services provided are as outlined in the original task
order.
, Task 11 - Aquifer Testing and Report Preparation
Tasks 11.1 Aquifer Performance Testing and 11.2 Test Well Report as provided in the
original Task Order is to be deleted and replaced with the following modified task.
11.3 Pinal Report. The Consultant will compile all constmction, testing and field data
obtained from the drilling of the monitor wells (MW-l and MW-2). This data will be
assembled as appendices to a technical memorandum (TM). Key findings from the drilling
DFBITO U04-5.06_EPX~ MOD3 V7_AMENOMENT2JINAl TOBOYNTON_J2040&,DOC 2
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investigation will be presented in the TM, and will include an executive summary suitable
, for presentation to the City Commission. It is expected that the TM will be less than 20
I pages. In addition to the final report, the Consultant will finalize the project site close out
and coordinate with the contractor on any outstanding punch list items.
One draft copy of the TM and accompanying appendices will be submitted to the City for
review. Upon receiving and incorporating comments from the City, five final paper and
one electronic copy of the TM will be submitted to the City as part of the final report
deliverable.
Assumptions
The following assumptions were made for the preparation of this Amendment:
. Constmction observation and construction management services are based on the actual
services provided through completion of construction, testing and back-plugging of
I MW-l.
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. Additional services relating to resolving any dispute issues between the City and the
Contractor over the failed test monitor weill (MW-l) and its potential conversion to an
ASR well are not included in this task order amendment. CH2M HILL will gladly
provide these additional services through a separately agreed task order.
, . The TM will be a summary document only. Emphasis will be placed on detailed
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appendices and an executive summary, which will include appropriate summary
diagrams. A detailed narrative report and data analysis will not be provided, as the
data are either unreliable or incomplete due to early termination of the investigation.
Contract Reference
This Task Order shall be performed under the terms and conditions described within the
Agreement for General Engineering Consulting Services dated July 6, 2004 between the City
of Boynton Beach and CH2M HILL, Ine.
Compensation
Compensation by the City to CH2M HILL, Inc. for the additional Phase I services will be
invoiced on a time and materials basis in accordance with the above mentioned Agreement.
The estimated compensation for the services described in this Task Order amendment is
$79,484 as shown in Table 1 below. This fee is less than the sum of the extended
I construction services and new reporting Task 11.3 due to the reduction in labor hours and
I fee for deleted Tasks 11.1 and 11.2. Labor and expense costs for Tasks 9 and 10 were
developed using actual incurred cost. As a result, expense cost has been reduced from the
original proposed expenses.
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TABLE 1
, EPX Additional Services
" City of Boynton Beach
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Labor Labor Expense Total
Hours Cost Cost
Task 9 and 10 - Additional $ 92,574 $7,071 $99,645
Construction Management and
Resident Observer Services
Task 11 - Aquifer Testing and (430) ($36,612) ($7,888) ($44,500)
Reporting - Deleted tasks 11.1-
and 11.2
Task 11 - Aquifer Testing and 234 $23,522 $817 $24,339
Reporting - Task 11.3 Final
Report and Field Close-Out
TOTAL $79,484 $0 $79,484
i The total revised fee is summarized below:
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Original Budget $ 424,450
Letter of Understanding no change
, Amendment 1 $ 42,890
Amendment 2 $ 79,484
Revised Total Fee $ 546,824
i Schedule
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The detailed construction schedule already developed with the City's Project Manager will
not be affected by this amendment.
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I Authorization
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DATED this day of , 200&-
c,ryJZi:H CH2M HILL, INC.
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Kurt Bressner Wendy Nero
City Manager Vice President, Area Manager
Attest / Authenticated:
Approved as to Form: Attest / Authenticated:
Secretary / Notary
OFBITO U04-S.06_EPX_ M003 V7 _AMENDMENT2_FINAL TO BOYNTON_120406.OQC 5