R07-005
1 RESOLUTION NO. R07- 005"
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3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY
4 OF BOYNTON BEACH, FLORIDA, AUTHORIZING
5 APPROVAL OF THE SCOPE OF SERVICES FOR THE 2007-08
6 FIRE ASSESSMENT WORK PLAN WITH GOVERNMENT
i 7 SERVICES GROUP, INC. IN AN AMOUNT NOT TO EXCEED
8 $25,300.00; AND PROVIDING AN EFFECTIVE DATE.
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10 WHEREAS, the City Commission conducts an annual review of the Fire Assessment !
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" 11 program with specific authorization to proceed by a rate resolution; and
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, 12 WHEREAS, the Scope of Services for the 2007-08 Fire Assessment Work Plan with
I; 13 Government Services Group, Inc, wi1l assist City staff in preparing a recommendation for the ,
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i 14 2007-08 Fire Assessment program to be presented to the City Commission in July 2007; and
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I 15 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
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I THE CITY OF BOYNTON BEACH, FLORIDA, THAT:
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I 17 Section 1. The foregoing "Whereas" clauses are hereby ratified and confinned as
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I 18 being true and correct and are hereby made a specific part of this Resolution upon adoption
19 hereof.
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" 20 Section 2. The City Commission of the City of Boynton Beach, Florida does
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I 21 hereby authorize approval of the Scope of Services for the 2007-08 Fire Assessment Work
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i 22 Plan with Government Services Group, Inc., a copy of which is attached hereto.
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! Section 3. This Resolution sha1l become effective immediately upon passage.
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!' PASSED AND ADOPTED this ~ day of January, 2007.
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I 25 CITY OF BOYNTON BEACH, FLORIDA
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, GOVERNMENT SERVICES GROUP, INC.
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November 21, 2006
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VIa 2nd Day Federal Express H' (:' r, r ,C' ~ tf'f" '
CITY ~____________:_:~\)I F,,~~
Mr. Kurt Bressner
City Manager
City of Boynton Beach
100 E. Boynton Beach Blvd.
Boynton Beach, FL 33425-0310
Re: Fire Rescue Assessment Program: ContInuing Services - REVISED
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I Dear Mr. Bressner:
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1 The City of Boynton Beach has now completed its sixth year of the annual assessment program for fire
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rescue services it initiated in Fiscal Year 2001-02. Government Services Group, Inc. (GSG) and Nabors,
" Giblin & Nickerson, P.A. (NG&N) are pleased to have assisted the City of Boynton Beach in undertaking and
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I successfully implementing this recurring revenue source.
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II We belie,ve the City would benefit from the continuation of our services. As such, I have enclosed a proposed
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, scope of services, fees, deliverabies and payment schedule as Appendix A in order to assist the City in the
I annual maintenance of the fire rescue assessment program for Fiscal Year 2007-08.
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i As we discussed with City staff when the assessment program was initiated in 2001-02, an update of the
i assessment methodology is recommended every three to five years based on the City's determination if
I such an update is required due to changes in boundaries of the municipal services benefit unit (such as the
i addition of new fire department service areas), delivery of fire protection services, new case law (such as the
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Ii Supreme Court decision regarding EMS services) or new legislation (such as the legisiation regarding RV
i parks). It is within the City's purview to conduct such an update as it deems necessary and can defer the
I' update to future y~arS. The City's fire rescue assessment program, however, has not been updated since
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I, inception. Accordingly, we have also provided Appendix B, a proposed scope of services, fees, deliverables,
I and payment schedule to assist the City in the update of the assessment methodology, if required.
i Of course, any update in methodology that results in increased assessment rates will require first class
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i; notice to every affected property owner, either by separate notice or using the Truth-In-Millage (TRIM) notice
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i mailed by the Palm Beach County Property Appraiser in late August.
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1500 Mahan Drive. Suite 250 I Tallahassee FL 32308 I T 850.681.3717 I F 850.224.7206
280 Weklva Springs Rd. I Protegrily Plaza, Suite 203 I Longwood FL 32779 I T 407.629.6900 I F 407.629.6963
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Mr. Kurt Bressner
November 21, 2006
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, Please review the attached scopes of service. We are currently preparing our schedule for the upcoming
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assessment season, and would appreciate your prompt reply. This will help us to accommodate your
requests and provide you with thoughtful and deliberate attention to ensure the continuation of this
, successful recurring revenue source. The execution of this letter agreement indicates acceptance of one of
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I, these proposal pursuant to our existing Retainer Agreement and notice to proceed. Upon execution of this
! agreement, please provide us with one signed copy for our files and include the scope of services the City
I wants to undertake for the Fiscal Year 2007-08.
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: If you have any questions, please do not hesitate to contact Heather Endnosa of NG&N or me. We look
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forward to working with the City of Boynton Beach again this year.
Sincerely,
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Melissa Proctor
i Sr. Project Manager
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MP/qn
Enclosu res
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! cc: Heather Encinosa
I ACCEPTED AND AGREED TO
I APPENDIX A NLY:
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I BY:
I The City of Boynton Beach KURT BRESSNER Date
I CITY MANAGER
, BOYNTON BEACH, Fl
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1 ACCEPTED AND AGREED TO
I APPENDIX B ONLY:
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i BY:
I APPROVED AS TO FORM:
I The City of Boynton Beach Date
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, CITY ATTORNEY
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Appendix A
ANNUAL FIRE RESCUE ASSESSMENT PROGRAM
FISCAL YEAR 2007-08
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Scope of Work
Task 1: Update the fiscal year 2006-07 fire rescue assessment roll for use in the recurring annual
assessment program.
Task 2: Advise the City in determining the fire rescue assessment revenue requirements for the fiscal
year 2007-08 assessment program.
Task 3: Caiculate/confirm the proforma schedule of rates based on the apportionment methodology and
revenue requirements for the fiscal year 2007-08 assessment program.
Task 4: Draft implementing resolutions that conform to the fire rescue assessment ordinance.
Task 5: Advise and assist with the legal requirements for the adoption of the annual assessment rate
resolution and certification of the assessment roll in accordance with Section 197.3632, Florida
Statutes including: (a) the development of the TRIM notice or the first class notice and its
distribution to any affected property owners, (b) publication of the public hearing, and (c) the
certification of the assessment roll to the Paim Beach County Tax Collector.
FEES AND COSTS
For services provided by GSG and NG&N, the lump sum fee for professional services for the proposed scope
of services will be $25,300 The lump sum fee will be due and payable on a quarterly basis (assuming notice
to proceed occurs by December 2006) as follows:
Payment Schedule
25% of lump sum fee January 2007
: 25% of lump sum fee March 2007
25% of lump sum fee June 2007
25% of lump sum fee September 2007
The lump sum fee for professional services does not include anyon-site visits by representatives of GSG and
NG&N. On-site meetings may be arranged at our standard hourly rates. Project status meetings may be
arranged through scheduled telephone conferences ion lieu of on-site visits.
The lump sum fee does not Include the costs of producing and mailing the statutorily required first
class notices for FY 2007-08. These costs depend on the number of assessable parcels of property
withIn the City. However, mailing and production costs are $1.25 per parcel, due and payable at the
time of adoption of the preliminary assessment resolution. In the event that additional direct mailing
costs occur (for example, If U.S. postage rates Increase during the course of this engagement) we will
notify you Immediately with the revised unit cost per notice.
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Government Services Group, Inc. and Nabors, Giblin & Nickerson, P.A. I A-l
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I CRITICAL EVENTS SCHEDULE
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I Event . Schedule
I Notice to Proceed December 2006
I, Determine Net Revenue Requirements April 2007
Update Fiscal Year 2006-07Assessment Roll May-June 2007
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, Calculate/Confirm Annual Assessment Rates June 2007
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I Preliminary Rate Resolution June 2007
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, TRI M or First Class Notices July - August 2007
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Published Notice July - August 2007
I Annual Rate Resolution July - August 2007
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I Certify Fiscal Year 2007-08 Assessment Roll by September 15, 2007
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Qovernment Services Group, Inc. and Nabors, Giblin Be Nickerson, P.A. I A.2